[Ord. No. 3158, 7-26-1988, § 2-10.1; Ord. No. 3204, 3-28-1989, § 1; Ord. No. 37-2015, 10-13-2015]
There shall be a Department of Finance, the head which shall be the Treasurer/Chief Financial Officer (as Chief Financial Officer is defined in N.J.S.A. 40A:9-140.1 et seq.), who shall be appointed by the Township Council, for a term of four years, which shall run from January 1 in the year in which the chief financial officer is appointed, who shall be directly responsible to the Township Council as custodian and disburser of Township funds and for the collection of taxes and whose salary shall be separately set forth in the salary ordinance. Whenever the term "Treasurer" is used in this article, such term shall be construed to mean "Treasurer/Chief Financial Officer," and the Township Council hereby establishes the position of Chief Financial Officer and designates said Chief Financial Officer as the Chief Financial Officer of the Township.
[Ord. No. 3158, 7-26-1988, § 2-10.2; Ord. No. 37-2015, 10-13-2015]
Subject to the supervision and direction of the Township Council, the Department and the Treasurer shall:
Maintain the central books of account and ledgers relating the financial transactions of all Township departments.
Operate and maintain the books, records and procedures required for an encumbrance system of budget controls.
Install and supervise such fiscal and management procedures, reports and controls as shall be approved by the Township Council or the Manager.
Maintain and preserve pertinent personnel information relating to each employee, including civil service actions and certifications, in permanent Township records.
Assist the Manager as required in the maintenance of management controls, preparation of the budget and otherwise as directed by the Township Council or the Manager.
Serve as the Township's Chief Financial Officer.
Advise and assist the Manager and the Council with respect to financial matters.
Preaudit and control all claims and demands against the Township.
Have custody of the funds of the Township and pay and disburse therefrom upon approved vouchers and warrants of the Manager, subject to the requirements of the Code or other law.
Make reports to the Manager and Council at least quarterly, or monthly if requested by the Council, on all current funds, all receipts, expenditures, commitments and unexpended appropriations.
Have custody of all investments and invested funds of the Township or in its possession in a fiduciary capacity, except as otherwise provided by law, and keep such investments and invested funds safely invested subject to procedures adopted by the Council by resolution.
Deposit all Township moneys received by him in depositories authorized by the Council.
[Ord. No. 3158, 7-26-1988, § 2-10.3; Ord. No. 3162, 8-9-1988, § 8.]
The Treasurer shall prepare and administer a central payroll for all officers and employees paid out of Township funds pursuant to the provisions of Section 2-155(j) of this chapter.
[Ord. No. 3158, 7-26-1988, § 2-10.4.]
The Treasurer shall install, maintain and enforce procedures to control access safes, depositories and safe deposit facilities used by any department. The signatures of the Treasurer and Mayor and/or Deputy Mayor shall be required for entry into any safe deposit facility used for safekeeping by the Township.
[Ord. No. 3158, 7-26-1988, § 2-10.5.]
Pursuant to the Local Bond Law, the Council will, by resolution, designate the Treasurer to sell and award bonds in accordance with the advertised terms of public sale. He shall report in writing to the Council at the next meeting thereof as to the principal amount, interest rate and maturities of the bonds sold and the price obtained and the name of the purchaser.
Editor's Note: See N.J.S.A. 40A:2-1 et seq.
The Treasurer shall supervise the administration of municipal debt and the receipt and delivery of bonds and notes for transfer, registration or exchange, subject to the provisions of the Local Bond Law.
[Ord. No. 3158, 7-26-1988, § 2-10.6.]
Within the Finance Department, there shall be a Division of Taxation and a Tax Collector, whose duty shall be to collect all the taxes of the Township as provided by law. The Tax Collector shall serve for such term and with such tenure of office as is provided by law.
[Ord. No. 3158, 7-26-1988, § 2-10.7.]
Subject to the direction and supervision of the Manager, the Tax Collector shall:
Have, perform and exercise all the functions, powers and duties as are provided by the Charter, Chapter 15 of the Code, Township ordinances and other laws relating to Municipal Tax Collectors.
Receive and collect all moneys assess or raised by taxation or assessment for any purpose.
Keep a current record of all tax title liens and act promptly as liens become subject to sale and foreclosure pursuant to law.
Bill and collect water charges and sewer rentals when and as authorized by law and ordinance.
[Ord. No. 3158, 7-26-1988, § 2-10.8.]
All moneys received from any source by or on behalf of the Township or any department, office, board or body, except as otherwise provided by the Charter or Code, shall be paid to the Tax Collector. He shall, by the next bank day after their receipt, deposit such collections to the credit of the Township in an authorized Township depository to the credit of the proper account.
The Tax Collector shall keep proper records and shall report to the Treasurer all receipts and deposits made by him and shall in such report account for all moneys for which he is responsible.