[Ord. No. 3158, 7-26-1988, § 2-10.1; amended
by Ord. No. 3204, 3-28-1989, § 1; Ord. No. 37-2015, 10-13-2015]
There shall be a Department of Finance, the head which shall
be the Treasurer/Chief Financial Officer (as "chief financial officer"
is defined in N.J.S.A. 40A:9-140.1 et seq.), who shall be appointed
by the Township Council for a term of four years, which shall run
from January 1 in the year in which the Chief Financial Officer is
appointed, who shall be directly responsible to the Township Council
as custodian and disburser of Township funds and for the collection
of taxes and whose salary shall be separately set forth in the Salary
Ordinance.[1] Whenever the term "Treasurer" is used in this article,
such term shall be construed to mean "Treasurer/Chief Financial Officer,"
and the Township Council hereby establishes the position of Chief
Financial Officer and designates said Chief Financial Officer as the
Chief Financial Officer of the Township.
[1]
Editor's Note: The Salary Ordinance is on file in the Township
offices and is available for inspection during regular business hours.
[Ord. No. 3158, 7-26-1988, § 2-10.2; amended
by Ord. No. 37-2015, 10-13-2015]
Subject to the supervision and direction of the Township Council,
the Department and the Treasurer shall:
(a)
Maintain the central books of account and ledgers relating the financial
transactions of all Township departments.
(b)
Operate and maintain the books, records and procedures required for
an encumbrance system of budget controls.
(c)
Install and supervise such fiscal and management procedures, reports
and controls as shall be approved by the Township Council or the Manager.
(d)
Maintain and preserve pertinent personnel information relating to
each employee, including civil service actions and certifications,
in permanent Township records.
(e)
Assist the Manager as required in the maintenance of management controls,
preparation of the budget and otherwise as directed by the Township
Council or the Manager.
(f)
Serve as the Township's Chief Financial Officer.
(g)
Advise and assist the Manager and the Council with respect to financial
matters.
(h)
Preaudit and control all claims and demands against the Township.
(i)
Have custody of the funds of the Township and pay and disburse therefrom
upon approved vouchers and warrants of the Manager, subject to the
requirements of the Code or other law.
(j)
Make reports to the Manager and Council at least quarterly, or monthly
if requested by the Council, on all current funds, all receipts, expenditures,
commitments and unexpended appropriations.
(k)
Have custody of all investments and invested funds of the Township
or in its possession in a fiduciary capacity, except as otherwise
provided by law, and keep such investments and invested funds safely
invested subject to procedures adopted by the Council by resolution.
(l)
Deposit all Township moneys received by him in depositories authorized
by the Council.
[Ord. No. 3158, 7-26-1988, § 2-10.3; amended
by Ord. No. 3162, 8-9-1988, § 8]
The Treasurer shall prepare and administer a central payroll for all officers and employees paid out of Township funds pursuant to the provisions of § 2-155(j) of this chapter.
[Ord. No. 3158, 7-26-1988, § 2-10.4]
The Treasurer shall install, maintain and enforce procedures
to control access safes, depositories and safe deposit facilities
used by any department. The signatures of the Treasurer and Mayor
and/or Deputy Mayor shall be required for entry into any safe deposit
facility used for safekeeping by the Township.
[Ord. No. 3158, 7-26-1988, § 2-10.5]
(a)
Pursuant to the Local Bond Law,[1] the Council will, by resolution, designate the Treasurer
to sell and award bonds in accordance with the advertised terms of
public sale. He shall report, in writing, to the Council at the next
meeting thereof as to the principal amount, interest rate and maturities
of the bonds sold and the price obtained and the name of the purchaser.
[1]
Editor's Note: See N.J.S.A. 40A:2-1 et seq.
(b)
The Treasurer shall supervise the administration of municipal debt
and the receipt and delivery of bonds and notes for transfer, registration
or exchange, subject to the provisions of the Local Bond Law.
[Ord. No. 3158, 7-26-1988, § 2-10.6]
Within the Finance Department, there shall be a Division of
Taxation and a Tax Collector, whose duty shall be to collect all the
taxes of the Township as provided by law. The Tax Collector shall
serve for such term and with such tenure of office as is provided
by law.
[Ord. No. 3158, 7-26-1988, § 2-10.7]
Subject to the direction and supervision of the Manager, the
Tax Collector shall:
(a)
Have, perform and exercise all the functions, powers and duties as are provided by the Charter, Chapter 15 of the Code, Township ordinances and other laws relating to Municipal Tax Collectors.
(b)
Receive and collect all moneys assess or raised by taxation or assessment
for any purpose.
(c)
Keep a current record of all tax title liens and act promptly as
liens become subject to sale and foreclosure pursuant to law.
(d)
Bill and collect water charges and sewer rentals when and as authorized
by law and ordinance.
[Ord. No. 3158, 7-26-1988, § 2-10.8]
(a)
All moneys received from any source by or on behalf of the Township
or any department, office, board or body, except as otherwise provided
by the Charter or Code, shall be paid to the Tax Collector. He shall,
by the next bank day after their receipt, deposit such collections
to the credit of the Township in an authorized Township depository
to the credit of the proper account.
(b)
The Tax Collector shall keep proper records and shall report to the
Treasurer all receipts and deposits made by him and shall in such
report account for all moneys for which he is responsible.
[1]
Editor's Note: Former § Sec. 2-63, Vital statistics,
as amended, was repealed by Ord. No. 3225, 8-15-1989, § 2.
