Township of Teaneck, NJ
Bergen County
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Table of Contents
Table of Contents
[Ord. No. 1627, § 1]
(a) 
Any person or firm claiming payment from the Township shall submit to the Township department having knowledge thereof a voucher setting forth in detail the basis for the claim and giving full particulars as to the goods supplied and/or services rendered. Such voucher shall include a certification by the claimant that the same is correct in all particulars.
(b) 
To be considered for payment, the voucher shall include a certification by the department head, or his duly designated representative, or other Township official having knowledge of the facts, that the goods have been received by or the services rendered to the Township.
(c) 
It shall be the duty of the chief financial officer, or his duly designated representative, to audit, warrant and make recommendations on all claims, bills and demands, to ascertain that proper administrative procedures have been followed and that the services and/or goods are consistent with an existing contract or purchase order.
(d) 
After having been certified and audited, the voucher for such bill, claim or demand shall be presented to the Township Manager, or his duly designated representative, who, if satisfied that the claim is proper, shall approve same and direct the Township Clerk to include it on the agenda of the next immediate formal public meeting of the governing body. The claims shall be listed systematically, without preference, and the list made available to all members of the governing body and the public at least one full day prior to formal action by that body.
(e) 
The governing body shall approve payment of the claims or shall state its reason for rejecting same. Any disapproved claim shall be sent to the Township Manager, with the reason for refusal and instructions.
(f) 
The Township Clerk shall record all claims in the official minutes, together with the governing body's disposition of same. Such records shall be available for public inspection.
(g) 
Approved vouchers shall be sent to the Township Treasurer for disbursement. Checks shall be drawn by the Treasurer, signed by the Mayor and countersigned by the Treasurer (whose signatures may be made mechanically by facsimile) and distributed by the Treasurer after proper records have been made.
[Ord. No. 1627, § 2]
Vouchers for statutory payments, investments and other periodic recurring payments required to be made by the Township between Council meetings may be certified by the chief financial officer and sent to the Township Treasurer for disbursement. All such payments shall require ratification by the governing body in the month following payment.
[Ord. No. 1627, § 3]
Where required by an emergency affecting public health, safety or welfare, a voucher may be certified by the chief financial officer with the approval of the Township Manager and sent to the Township Treasurer for disbursement. All such payments shall require ratification by the governing body in the month following payment.