[Ord. No. 1627, § 1]
(a)
Any person or firm claiming payment from the Township shall submit
to the Township department having knowledge thereof a voucher setting
forth in detail the basis for the claim and giving full particulars
as to the goods supplied and/or services rendered. Such voucher shall
include a certification by the claimant that the same is correct in
all particulars.
(b)
To be considered for payment, the voucher shall include a certification
by the department head, or his duly designated representative, or
other Township official having knowledge of the facts, that the goods
have been received by or the services rendered to the Township.
(c)
It shall be the duty of the Chief Financial Officer, or his duly
designated representative, to audit, warrant and make recommendations
on all claims, bills and demands, to ascertain that proper administrative
procedures have been followed and that the services and/or goods are
consistent with an existing contract or purchase order.
(d)
After having been certified and audited, the voucher for such bill,
claim or demand shall be presented to the Township Manager, or his
duly designated representative, who, if satisfied that the claim is
proper, shall approve same and direct the Township Clerk to include
it on the agenda of the next immediate formal public meeting of the
governing body. The claims shall be listed systematically, without
preference, and the list made available to all members of the governing
body and the public at least one full day prior to formal action by
that body.
(e)
The governing body shall approve payment of the claims or shall state
its reason for rejecting same. Any disapproved claim shall be sent
to the Township Manager, with the reason for refusal and instructions.
(f)
The Township Clerk shall record all claims in the official minutes,
together with the governing body's disposition of same. Such records
shall be available for public inspection.
(g)
Approved vouchers shall be sent to the Township Treasurer for disbursement.
Checks shall be drawn by the Treasurer, signed by the Mayor and countersigned
by the Treasurer (whose signatures may be made mechanically by facsimile)
and distributed by the Treasurer after proper records have been made.
[Ord. No. 1627, § 2]
Vouchers for statutory payments, investments and other periodic
recurring payments required to be made by the Township between Council
meetings may be certified by the Chief Financial Officer and sent
to the Township Treasurer for disbursement. All such payments shall
require ratification by the governing body in the month following
payment.
[Ord. No. 1627, § 3]
Where required by an emergency affecting public health, safety
or welfare, a voucher may be certified by the Chief Financial Officer
with the approval of the Township Manager and sent to the Township
Treasurer for disbursement. All such payments shall require ratification
by the governing body in the month following payment.
