[HISTORY: Adopted by the Board of Trustees of the Village of Suffern 7-8-1974 by L.L. No. 8-1974. Amendments noted where applicable.]
Police Department — See Ch. 44.
The Board of Trustees of the Village of Suffern may, by resolution, establish a Police Investigation Fund Account in such amount as it deems necessary. Any such Police Investigation Fund Account shall continue in existence from year to year until abolished by resolution of the Board of Trustees of the Village of Suffern.
Expenditures from such Police Investigation Fund may be made only for payment in advance of audit and upon receipt of properly itemized bills, for information and evidence furnished to the Village and the Village Police Department for the conduct of the affairs of the Village and the performance of the duties of the police officers of the Village Police Department and upon the terms calling for the payment of cash to the vendor or supplier of such material, information and evidence or the rendering of services in connection with the delivery of the same.
A list of all expenditures made from such Police Investigation Fund Account, together with the bills and/or information supporting such expenditures, shall be presented periodically and at least quarterly during the fiscal year to the Board of Trustees of the Village of Suffern for audit.
Adequate information concerning the claims and transactions referred to in § 48-3 of this chapter shall be available to the Board of Trustees of the Village of Suffern. In cases where the expenditures so made are for materials, information, evidence or services involving a confidential matter which, by their very nature, require that the names of the parties and other information should not be made public, bills or claims which are to be audited and which are public records shall be drafted in such form as will indicate in general terms the nature of the claim. Information of a confidential matter regarding such claims shall be retained in a diary or some other record to be kept by the Chief of Police. Such diary or record shall be a confidential record not open to inspection by the general public but available to the Board of Trustees of the Village of Suffern.
Any of such bills or any portion of any such bills as shall be disallowed upon audit shall be the personal liability of the officer responsible for the use of such Police Investigation Fund Account from which payment on account thereof was made, and such officer shall promptly reimburse such Police Investigation Fund Account in the amount of such disallowances. If such reimbursement has not been made by the time of the first salary payment to such officer after the action disallowing the amount so expended, such amount shall be withheld from such salary payment and, if necessary, subsequent salary payments and paid into such Police Investigation Fund Account until an amount equal to the amount so disallowed has been repaid.