[HISTORY: Adopted by the Board of Trustees of the Village
of Suffern 7-8-1974 by L.L. No. 8-1974. Amendments noted where applicable.]
GENERAL REFERENCES
Police Department — See Ch. 44.
The Board of Trustees of the Village of Suffern may, by resolution,
establish a Police Investigation Fund Account in such amount as it
deems necessary. Any such Police Investigation Fund Account shall
continue in existence from year to year until abolished by resolution
of the Board of Trustees of the Village of Suffern.
Expenditures from such Police Investigation Fund may be made
only for payment in advance of audit and upon receipt of properly
itemized bills, for information and evidence furnished to the Village
and the Village Police Department for the conduct of the affairs of
the Village and the performance of the duties of the police officers
of the Village Police Department and upon the terms calling for the
payment of cash to the vendor or supplier of such material, information
and evidence or the rendering of services in connection with the delivery
of the same.
A list of all expenditures made from such Police Investigation
Fund Account, together with the bills and/or information supporting
such expenditures, shall be presented periodically and at least quarterly
during the fiscal year to the Board of Trustees of the Village of
Suffern for audit.
Adequate information concerning the claims and transactions referred to in § 48-3 of this chapter shall be available to the Board of Trustees of the Village of Suffern. In cases where the expenditures so made are for materials, information, evidence or services involving a confidential matter which, by their very nature, require that the names of the parties and other information should not be made public, bills or claims which are to be audited and which are public records shall be drafted in such form as will indicate in general terms the nature of the claim. Information of a confidential matter regarding such claims shall be retained in a diary or some other record to be kept by the Chief of Police. Such diary or record shall be a confidential record not open to inspection by the general public but available to the Board of Trustees of the Village of Suffern.
Any of such bills or any portion of any such bills as shall
be disallowed upon audit shall be the personal liability of the officer
responsible for the use of such Police Investigation Fund Account
from which payment on account thereof was made, and such officer shall
promptly reimburse such Police Investigation Fund Account in the amount
of such disallowances. If such reimbursement has not been made by
the time of the first salary payment to such officer after the action
disallowing the amount so expended, such amount shall be withheld
from such salary payment and, if necessary, subsequent salary payments
and paid into such Police Investigation Fund Account until an amount
equal to the amount so disallowed has been repaid.
