[HISTORY: Adopted by the Mayor and Council of the Borough of Westwood 7-21-2009 by Ord. No. 09-15. Amendments noted where applicable.]
The Borough of Westwood has determined that commercial filming is an important industry in the Borough and should be regulated to maintain the health and safety of all persons, mitigate the disruption to all persons within filming areas, maintain the safety of property within the Borough of Westwood, and control traffic congestion at certain locations within the Borough.
As used in this chapter, the following terms shall have the meanings indicated:
- CHARITABLE FILMS
- Commercials, motion pictures, television, videotapes, or still photography produced by a nonprofit organization which qualifies under Section 501(c)(3) of the Internal Revenue Code as a charitable organization. No person, directly or indirectly, shall receive a profit from the marketing and production of the film or from showing the films, tapes, or photos.
- MOTION PICTURE; TELEVISION; STILL PHOTOGRAPHY
- Means and includes all activity attendant to staging or shooting commercial motion pictures, television shows or programs, and commercials in any medium, including film, tape or digital format.
- NEWS MEDIA
- The photographing, filming or videotaping for the purpose of spontaneous, unplanned television news broadcast, or reporting for print media by reporters, photographers or cameramen.
- PUBLIC LANDS
- Any and every public street, highway, sidewalk, square, public park or playground or any other public place within the Borough which is within the jurisdiction and control of the Borough of Westwood.
- REGULATED FILMING
- The taking of still or motion pictures, whether on film, videotape or similar recording medium, for commercial or educational purposes intended for viewing on television, in theaters, on the internet or for institutional uses; provided, however, that persons engaged in regulated filming which is limited to hand-held cameras with no set, direction, support staff or accessory equipment shall be exempted.
- A fixed place of business where filming activities (motion or still photography) are regularly conducted upon the premises.
No person or organization shall undertake or permit regulated filming on public property within the Borough of Westwood without first having obtained a permit from the office of the Borough Clerk, which permit shall set forth, among other appropriate conditions, the approved location of such filming and the approved duration of such filming by specific reference to day or dates. Said permit must be readily available for inspection by Borough officials at all times at the site of the filming.
All permits shall be applied for and obtained from the office of the Borough Clerk during normal business hours. Applications for such permits shall be in a form approved by the Borough Clerk and shall be accompanied by a permit fee in the amount established by this chapter in § 157-6 herein.
If a permit is issued and, due to inclement weather or other good cause, filming does not in fact take place on the dates specified, the Borough Clerk may, at the request of the applicant, issue a new or amended permit for filming on other dates, subject to full compliance with all other provisions of this chapter. No additional fee shall be paid for this permit.
News media. The provisions of this chapter shall not apply to or affect reporters, photographers or cameramen in the employ of a newspaper, news service, or similar entity engaged in on-the-spot print media, publishing or broadcasting of news events concerning those persons, scenes or occurrences which are in the news and of general public interest.
Family video: the filming or videotaping of motion pictures solely for private family use.
Studio filming: filming activities (motion or still photography) conducted at a studio.
Requires a permit and reduced fee.
Charitable films: projects that qualify under Section 501(c)(3) of the Internal Revenue Code.
Student-produced films. Films must have been made in the school year and must have been produced for course credit or under the supervision of a faculty member. Applicant must be enrolled in or be a recent (one year) graduate from an accredited postsecondary four-year institution or other selected university which offers a degree in film or television. Eligible films are those in which every major crew position was held by a student.
Liability insurance. Before a permit is issued, a certificate of insurance will be, for bodily injury to any one person, in the amount of $1,000,000 and, for any occurrence, in the aggregate amount of $3,000,000, as well as, for property damage, for each occurrence, in the aggregate amount of $500,000. The Borough officers and employees shall be named as additional insured. The certificate shall not be subject to cancellation or modification until after 30 days' written notice to the Borough. A copy of the certificate will remain on file.
Workers' compensation insurance. An applicant shall conform to all applicable federal and state requirements for workers' compensation insurance for all persons operating under a permit.
Hold harmless agreement. An applicant shall execute a hold harmless agreement as provided by the Borough prior to the issuance of a permit under this chapter. This agreement will be in writing, whereby the applicant agrees to indemnify and save harmless the Borough of Westwood from any and all liability, expense, claims or damages resulting from the use of public lands.
Security deposit. To ensure cleanup and restoration of the site, an applicant may be required to submit a refundable security deposit in the form of a cash bond as follows: the posting of a cash bond of $500 or a maintenance bond of $1,000 running in favor of the Borough and protecting and ensuring that the location utilized will be left, after filming, in a satisfactory condition, free of debris, rubbish and equipment, and that due observance of all Borough ordinances, laws, and regulations will be followed. Within 14 business days of the completion of the filming, the Borough will return the bond if there has been no damage to public property or public expense caused by the filming.
Child labor laws. An applicant shall conform to all applicable child labor laws, including but not limited to N.J.S.A. 34:2-21.57 to 34:2-21.64 and N.J.A.C. 12:58-4.14.
The applicant must comply with the following:
No permits will be issued by the Borough Clerk unless applied for prior to five business days before the requested filming date; provided, however, that the Borough Clerk may waive the five-day period if, in his or her judgment, the applicant has obtained all related approvals, and adjacent property owners or tenants do not need to be notified.
Cleanup. The permittee shall conduct operations in an orderly fashion, with continuous attention to the storage of equipment not in use and the cleanup of trash and debris. The area used shall be cleaned of trash and debris upon completion of shooting at the scene and restored to the original condition before leaving the site.
Filming on private property. An applicant is required to obtain the property owner's permission, consent, and/or lease for use of property not owned or controlled by the Borough.
Public Works Department (roads and streets). If the applicant must park equipment, trucks, and/or cars in zones that will not permit it, temporary "no parking" signs must be posted. The applicant must also obtain permission to string cable across sidewalks or from generator to service point.
Traffic control. For filming that would impair traffic flow, an applicant must hire one or more off-duty Westwood Police Officer(s) through the office of the Police Chief and must comply with all traffic control requirements deemed necessary.
The holder of the permit shall take all reasonable steps to minimize interference with the free passage of pedestrians and traffic over public lands, streets and sidewalks and shall comply with all lawful directives issued by the Westwood Police Department with respect thereto.
Emergency construction. Any emergency road work or construction by Borough or county crews and/or private contractors under permit or contract to the appropriate department shall have priority over filming activities.
Notification. All residents and merchants within a two-hundred-foot radius of the film location must receive notice of filming at least 48 hours prior to the first day of filming. The holder of a permit shall conduct filming in such a manner as to minimize the inconvenience or discomfort to adjoining property owners attributable to such filming and shall, to the extent practicable, abate noise and park vehicles associated with such filming off the public streets. The holder shall avoid any interference with previously scheduled activities upon public lands and limit, to the extent possible, any interference with normal public activity on such public lands.
Filming in residential zones shall be permitted only between the hours of 7:00 a.m. and 9:00 p.m., provided that all requests for night scenes shall be approved in the permit. The setup, production and breakdown required by all filming shall be included in the hours as set forth herein.
The Borough Clerk may authorize filming other than during the hours herein described. In determining whether to allow an extension of hours under this subsection, the Clerk shall consider the following factors:
Traffic congestion at the location caused by vehicles to be parked on the public street;
The applicant's ability to remove film-related vehicles from the public streets;
When the applicant is requesting restrictions on the use of public streets or public parking during the course of the filming;
The nature of the film shoot itself, e.g., indoors or outdoors, day or night; and
Prior experience of the film company/applicant with the Borough, if any.
Copies of the approved permit will be sent to the Borough of Westwood Police and Fire Departments before filming takes place and to the New Jersey Film Commission. The applicant shall permit the Fire Department or other Borough inspectors to inspect the site and the equipment to be used. The applicant shall comply with all safety instructions issued by the Fire Department or other Borough inspectors. A fire extinguisher must be maintained on site at all times.
In addition to any other fees or costs mentioned in this chapter, the applicant shall reimburse the Borough for any lost revenue, such as parking meter revenue, repairs to public property or other revenues that the Borough was prevented from earning because of filming.
If an applicant wishes to utilize Bergen County property within the Borough of Westwood, the applicant must obtain a permit from the Bergen County Film Commission and the Borough of Westwood.
Weapons. If weapons, including but not limited to guns, knives, swords, cannons, machetes, rifles, and bow and arrows, are used during filming, the applicant must notify the Borough of Westwood Police Department of same, even if these weapons are only props.
Pyrotechnics. If an applicant wishes to use pyrotechnics, they must submit their plan, including the date, time, location and amount of explosives, to the Borough of Westwood Fire Chief.
[Amended 3-15-2016 by Ord. No. 16-5]
Reimbursement of Costs.
It is intended by this section that the Borough of Westwood incur no unreimbursed costs which must be expended in order to reasonably deal with health, safety and welfare concerns generated by the filming. Said costs may include for example: fire inspector, sanitarian, police, public works or similar persons or agencies. At the time of issuance of the permit and in addition to the requisite fee, the Borough Clerk shall seek an escrow deposit in an amount equal to the estimated costs to be incurred, if any, for the individuals herein discussed. Such estimate will be based upon the approximate hourly cost for the individuals involved times the estimated number of hours which they may be compelled to expend. At the conclusion of the filming any unexpended balance will be refunded.
If the Fire Official determines that the Borough's volunteer Fire Department and/or Ambulance Corps are required to stand by during all or a portion of the film shoot, arrangements are to be made directly with the Fire Chief and/or Ambulance Corps Captain respectively. A donation to the volunteer organization is customary in such situations.
Daily filming fee payable in addition to the basic filming permit fee: $500 per day. Fees for the applicants producing charitable and student films are waived.
[Amended 1-18-2011 by Ord. No. 11-04]
Any person violating this chapter or these rules and regulations, upon conviction thereof, shall be punishable as provided in Chapter 1, General Provisions, Article III, General Penalty, of the Code of the Borough of Westwood. A separate offense shall be deemed committed on each day during or on which a violation occurs or continues.
[Amended 1-18-2011 by Ord. No. 11-04]
Any person aggrieved by a decision of the Borough Clerk denying or revoking a permit or a person requesting relief from any requirements of §§ 157-3 through 157-6 of this chapter may appeal to the Borough Council. A written notice of appeal setting forth the reasons for the appeal shall be filed with the Clerk. An appeal from the decision of the Clerk shall be filed within 10 calendar days of the Clerk's decision. The Borough Council shall set the matter down for a hearing within 10 calendar days of the day on which the notice of appeal was filed. The decision of the Borough Council shall be in the form of a resolution supporting the decisions of the Borough Clerk at the first regularly scheduled public meeting of the Borough Council after the hearing of the appeal, unless the appellant agrees in writing to a later date for the decision. If such a resolution is not adopted within the time required, the decision of the Clerk shall be deemed to be reversed, and a permit shall be issued in conformity with the application, or the relief from any requirements of §§ 157-3 through 157-6 of this chapter shall be deemed denied.