[HISTORY: Adopted by the City Council of the City of Englewood 10-5-1978 by Ord. No. 2335 as §§ 3-1 to 3-6 of the 1978 Revised General Ordinances). Amendments noted where applicable.]
Any person claiming payment from the City shall present a detailed bill of items, upon a proper City voucher form, to the Finance Department duly certified or otherwise supported by an affidavit of the claimant.
It shall be the duty of the Director of Finance and Data Processing to see that any voucher form so presented shall contain or have attached to it, as the case may be and where applicable, the proper purchasing commitment and order forms, duly approved by the Purchasing Agent and the department head who was responsible for the placement of the original order, and the certificate by such person that the materials have been received by or the services rendered to the City and that the claims are proper for payment.
The Director of Finance and Data Processing may, in writing, designate some other person within the Finance Department as the person who shall actually perform the said duties and approve such vouchers.
Upon approval of the Director of Finance and Data Processing or his designee, all claims so made shall be listed on a voucher resolution and presented to the Council for approval.
The claims so submitted to the Council shall be considered by the Council and shall be approved or rejected, in whole or in part, provided that if any claim is rejected, the Council shall state the reason therefor. Any disapproved claim shall be returned to the Director of Finance and Data Processing with such instructions as the Council may give at the time of disapproval.
It shall be the duty of the City Clerk to attach a copy of the approved voucher resolution to the official minutes indicating that the Council has by formal action approved the same, with appropriate record as to any claims disapproved or rejected.
Following the approval of claims as hereinabove provided, the Director of Finance and Data Processing shall forthwith have prepared the necessary checks for payment thereof, which checks shall be signed by the Treasurer and the Mayor, provided that such signatures may be signed by a mechanical device imprinting a facsimile of such signatures.