[HISTORY: Adopted by the City Council of the City of Englewood 10-5-1978 by Ord. No.
2335 as §§ 3-1 to 3-6 of the 1978
Revised General Ordinances). Amendments noted where applicable.]
GENERAL REFERENCES
Purchasing —
Any person claiming payment from the City shall present a detailed
bill of items, upon a proper City voucher form, to the Finance Department
duly certified or otherwise supported by an affidavit of the claimant.
A.
It shall be the duty of the Director of Finance and Data Processing
to see that any voucher form so presented shall contain or have attached
to it, as the case may be and where applicable, the proper purchasing
commitment and order forms, duly approved by the Purchasing Agent
and the department head who was responsible for the placement of the
original order, and the certificate by such person that the materials
have been received by or the services rendered to the City and that
the claims are proper for payment.
B.
The Director of Finance and Data Processing may, in writing, designate
some other person within the Finance Department as the person who
shall actually perform the said duties and approve such vouchers.
Upon approval of the Director of Finance and Data Processing
or his designee, all claims so made shall be listed on a voucher resolution
and presented to the Council for approval.
The claims so submitted to the Council shall be considered by
the Council and shall be approved or rejected, in whole or in part,
provided that if any claim is rejected, the Council shall state the
reason therefor. Any disapproved claim shall be returned to the Director
of Finance and Data Processing with such instructions as the Council
may give at the time of disapproval.
It shall be the duty of the City Clerk to attach a copy of the
approved voucher resolution to the official minutes indicating that
the Council has by formal action approved the same, with appropriate
record as to any claims disapproved or rejected.
Following the approval of claims as hereinabove provided, the
Director of Finance and Data Processing shall forthwith have prepared
the necessary checks for payment thereof, which checks shall be signed
by the Treasurer and the Mayor, provided that such signatures may
be signed by a mechanical device imprinting a facsimile of such signatures.
