The Council shall appoint a Township Clerk. The Township Clerk
shall, prior to his/her appointment, be qualified by training and
experience to perform the duties of the office. No person shall be
appointed or reappointed as a Municipal Clerk unless that person holds
a registered municipal clerk certificate issued pursuant to N.J.S.A.
40A:9-133.3 or 40A:9-133.4. The Township Clerk shall serve for a term
of three years from the date of his/her appointment, at such compensation
as shall be fixed by ordinance.
A.
The Township
Clerk shall:
(1)
Serve as Clerk of the Council, by virtue of his/her office, and keep
its minutes and records of its proceedings in appropriate books to
be kept in his/her office.
(2)
Maintain and compile the ordinances and resolutions of the Township,
as required by the Charter and general law.
(3)
Have custody and safely keep the Seal of the Township and all records
and documents, reports, papers and maps required to be filed in his/her
office.
(4)
Perform all the functions required of Township Clerks by the General
Election Law (Title 19 of the New Jersey Statutes) and any other law
or ordinance.
(5)
Administer the provisions of Township ordinances with reference to
the licensing of occupations and activities for which licenses are
required by law or ordinance to be obtained from the Clerk.
(6)
Notify the Council of the failure or delinquency of any officer,
board, commission or department to file any reports in his/her office
as may be properly required to be filed, and shall make demand therefor.
(7)
Make immediate remittance to the Township Treasurer of any funds
paid to him/her as Township Clerk, and take receipt therefor.
(8)
Keep a book wherein shall be registered the names of all officers
and employees of the Township government and the date of commencement
and expiration of their terms of office.
(9)
Have such other, different and additional functions, powers and duties
as may be prescribed by law, the Charter or ordinance, or delegated
to him/her by the Mayor and Council.
(10)
Perform the duties of the issuing authority for the approval of the
granting of raffle and bingo licenses pursuant to N.J.A.C. 13:47-1.1
et seq.
[Added 12-18-2006 by Ord. No. 06-21]
B.
Award of contracts. Where contracts are let by competitive bidding,
the Township Clerk or his authorized representative, designated in
writing prior to the opening of bids, shall act as the Township's
agent for the opening and recording of bids pursuant to the Local
Public Contracts Law (N.J.S.A. 40A:11-1 et seq.). He/she shall recommend
the awarding of such contracts in the manner provided by law and shall
promptly report the same to the Mayor and Township Council.
The Township Clerk shall cause the Township Seal to be affixed
to instruments and writings when authorized by any ordinance or resolution
or when necessary to exemplify any document or record in his/her office
or to certify any act or paper which, from the records in his/her
office, shall appear to have been a public act of the Township or
a public document. The Township Clerk shall not affix the Seal or
cause or permit it to be affixed to any instrument or writing or other
paper except as provided in this section, unless required by Charter
or general law.
A.
The Township Clerk shall cause all the ordinances and resolutions
of a permanent nature passed by the Council to be carefully and securely
bound in books to be provided for that purpose. The Township Clerk
shall enter after each ordinance his/her certificate of due and proper
passage and of the proof of the due publication thereof; provided,
however, that his/her omission to certify any ordinance or proof of
publication thereof, as hereby directed, shall not be deemed to impair
or affect the validity in any respect.
B.
The Township Clerk shall forthwith cause certified copies of all
ordinances and resolutions to be distributed to the Township Attorney
and to all departments of the Township that will be affected thereby.
The Township Clerk shall prepare a copy of all ordinances and
proposed ordinances which will require publication under the Charter
or general law and cause the same, properly attested, to be published
in any newspaper legally qualified for the publication of official
Township advertisements and shall file in his/her office the requisite
proofs of such publication.
The Township Clerk shall countersign all licenses granted by
the Township under the Charter and ordinances of the Township.
A.
Whenever the Council has taken any action requiring any act or forbearance
by any officer or employee of the Township, or affecting the administration
of the functions, duties or powers of any such officer or employee,
it shall be the duty of the Township Clerk to:
B.
Each officer and employee shall, unless otherwise directed, direct
his/her response to the action of the Council to the attention of
the Township Clerk for presentation to and information of the Council.
The Township Clerk shall charge and receive for the use of the Township such fees for transcripts and certifications as shall be authorized by resolution of the Council and as set forth in § 145-2.