Borough of Red Bank, NJ
Monmouth County
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Table of Contents
Table of Contents
A. 
Policy.
(1) 
The regular work week for Borough offices is five days, Monday through Friday. The opening time is 9:00 a.m. and the closing time is 5:00 p.m.
(2) 
Hours of work of departmental units other than the Borough offices are specified by the department head with the approval of the Borough Administrator.
B. 
Procedure. Department heads shall file any changes according to the policy and procedures governing Department Rules and Regulations.
A. 
Policy. Paychecks will be distributed to all employees semimonthly. Pay dates will be the 15th and the last day of each month. If either date falls on a Saturday, Sunday, or holiday, the checks will be dated and distributed of the last business day preceding the regular issue date.
(1) 
Mandatory deductions include the following:
(a) 
Federal withholding tax.
(b) 
State withholding tax.
(c) 
FICA (social security).
(d) 
Unemployment Compensation Insurance.
(e) 
Pension deductions.
(f) 
Repayment of pension loans.
(g) 
Wage garnishments.
(2) 
Other authorized deductions may consist of the following:
(a) 
PERS contributory insurance (mandatory for first year enrollment only).
(b) 
PERS supplemental annuity program.
(c) 
Union dues.
B. 
Procedure.
(1) 
Any questions or discrepancies relating to pay checks should be addressed to the Treasurer.
(2) 
Overtime compensation shall be paid the day following the regular meeting of the Mayor and Council for all overtime due for the period ending 10 days prior to the meeting.
A. 
Policy.
(1) 
Lunch periods shall be specified by the department head, making certain that duty stations will be covered during the period. The normal time allowed for lunch for employees in Borough offices is one hour. Tardiness in returning from lunch is not permitted unless authorized in advance by the department head.
(2) 
Coffee break policies shall be established for each individual department.
B. 
Procedure. Department heads will establish and post a break policy.
A. 
Policy.
(1) 
In order to meet the demands of work, employees may be required to work in excess of their regularly scheduled hours.
(2) 
Full-time employees, except department heads and appointed officials, are entitled to overtime compensation when they work in excess of their regularly scheduled hours. Overtime may be paid or taken as compensatory time off.
(3) 
Overtime work will be kept to a minimum and, except in cases of emergency, must be authorized in advance by the department head. Records will be kept of all overtime and filed with the Borough Administrator monthly.
(a) 
Overtime with pay.
[1] 
Paid overtime must be authorized in advance by the Chief Financial Officer unless there are available funds for overtime in the department's budget.
[2] 
Overtime will be paid at 1 1/2 times the employee's base hourly rate of pay.
[3] 
In computing overtime compensation, the nearest 1/2 hour shall be the smallest fraction of an hour reported; automatic one-hour overtime pay if called out to work. Any additional overtime will be rounded to the 1/2 hour.
[4] 
Department heads shall keep accurate records of overtime with pay earned and paid to employees within their departments. The records must be current and available for review.
(b) 
Compensatory time off.
[1] 
Employees may be granted time off with pay in lieu of paid overtime.
[2] 
Compensatory time off shall be earned at 1 1/2 times the actual hours worked.
[3] 
In computing compensatory time, the nearest 1/2 hour shall be the smallest fraction of an hour reported.
[4] 
Department heads shall keep accurate records of compensatory time earned and taken by employees within their departments. The records must be current and available for review.
B. 
Procedure.
(1) 
Overtime with pay.
(a) 
Except in emergencies or when budgeted funds are available, authorization for paid overtime should be requested by a department head, in writing, from the Chief Financial Officer. Justification for the overtime is required.
(b) 
Paid overtime earned must be reported to the Borough Administrator at least 10 days prior to the regularly scheduled Council meeting.
(2) 
Compensatory time off. Compensatory time off must be taken within the calendar year it was earned and with the approval of the employee's department head.
A. 
Policy. Employees who must use their personal vehicles as a condition of employment are entitled to a vehicle maintenance allowance.
B. 
Procedure.
(1) 
A vehicle maintenance allowance shall be paid at a rate to be determined at the adoption of the annual budget, and the total annual reimbursement shall in no case exceed the amount appropriated in the current year's departmental budget unless authorized by the Chief Financial Officer.
(2) 
Vehicle maintenance allowance shall be paid on a monthly basis by voucher signed by the claimant and the department head. Monthly allowances shall be determined on an individual basis by the Borough Administrator at the time of the adoption of the annual budget.
A. 
Policy.
(1) 
An employee who has received approval in advance to expend cash for Borough supplies or to attend a meeting on Borough business will be reimbursed for legitimate expenses, provided they are supported by a detailed voucher and appropriate receipts.
(2) 
Approvals may be granted by department heads and are subject to availability of funds.
B. 
Procedure.
(1) 
A detailed voucher shall be submitted within 30 days of an employee's return or incurring of expenses.
(2) 
It is the responsibility of the department head to determine the availability of funds prior to approving travel or the expenditure of funds.
A. 
Policy.
(1) 
States of emergency are defined as those periods of time when the health, safety, and general welfare of the public are in jeopardy. The determination as to what conditions constitute a state of emergency will be made by the Mayor and will not be subject to the grievance procedure.
(2) 
During a state of emergency, each and every employee shall be subject to call for overtime duty, and it is each employee's responsibility to accept overtime work when required. All leaves may be canceled during a state of emergency.
B. 
Procedure.
(1) 
In the event a state of emergency is declared, employees will be notified of their assigned duties by their department heads.
(2) 
In the event of extreme weather conditions or other emergencies which may necessitate the closing of Borough offices, employees should call the Police Department to determine whether Borough offices are closed. Borough offices will be closed only at the direction of the Mayor. Essential employees may be required to work even though Borough offices are closed.
(3) 
Department heads will determine who essential employees are in their departments and inform the employee of their status.
The Classification Plan is an orderly plan under which the Borough's positions are grouped into classes on the basis of the assigned duties and responsibilities. Each class is designated by a descriptive title and defined by a class specification.
A. 
Policy.
(1) 
The class specifications and the classification plan will be reviewed periodically to ensure its accuracy.
(2) 
The classification plan shall include all positions in the Borough.
A. 
All full-time Borough employees will be compensated on an annual salary basis. Said salary will be determined from time to time by agreement of the Mayor and Council and the employee bargaining unit, and will be designated as base salary.
B. 
Part-time and seasonal employees shall be compensated on an hourly basis at a rate of pay to be determined by the Borough Administrator.[1]
[1]
Editor's Note: Former Subsection B, regarding longevity pay, was repealed 3-8-2017 by Ord. No. 2017-08. This ordinance also redesignated former Subsections C and D as Subsections B and C, respectively.
C. 
Temporary employees shall be compensated at a rate to be determined by the terms of the grant which establishes and funds the position.
A. 
The Borough will confirm employment and general salary information when requested by an authorized credit bureau, lending institution, or by an employee.
B. 
All credit inquiries should be directed to the Borough Administrator's office.