[HISTORY: Adopted by the Board of Trustees of the Village
of Farmingdale 10-20-1975 by L.L. No. 4-1975[1] (Ch. 14, §§ 14-1 through 14-10, of the
1975 Code). Amendments noted where applicable.]
GENERAL REFERENCES
Defense and identification — See Ch. 22.
Code of ethics — See Ch. 28.
Residency requirements — See Ch. 157.
Salaries and compensation — See Ch. 164.
[1]
Editor's Note: This local law supersedes former Ch. 14,
Personnel Policies, adopted 6-1-1963, amended 10-2-1972.
A.
The provisions of these rules and regulations shall apply to the
following officers and employees of the Incorporated Village of Farmingdale
whether they have a classified or unclassified status under the Civil
Service Law of the State of New York, but shall not apply to those
employees who are seasonal or part-time employees employed at hourly
rates:
(1)
Village officers: Clerk-Treasurer of the Village, Deputy Clerk of
the Village, Superintendent of Public Works, Deputy Superintendent
of Public Works, Clerk of the Village Justice Court and Superintendent
of Buildings.[1]
(2)
Village employees: employees employed at the office of the Village
Clerk-Treasurer; employees of the Highway Department and Water Department;
and firehouse dispatchers.
B.
Whenever reference is hereafter made to "Village employees," such
reference shall be deemed to apply to those officers and employees
to whom these rules and regulations are applicable as hereinabove
set forth.
A.
Employees shall be entitled to 11 paid holidays. Holidays will conform
to the federal holiday schedule when applicable.[1]
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July Fourth
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Labor Day
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Columbus Day
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Veterans Day
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Election Day
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Thanksgiving Day
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Christmas Day
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New Year's Day
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Martin Luther King, Jr. Day
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Lincoln's Birthday
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Washington's Birthday
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Memorial Day
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* NOTE: Not controlled by federal holiday schedule.
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B.
No deductions shall be made from salaries payable to such employees
by reason of such holidays.
C.
In the event that any of the foregoing holidays shall fall upon a
Saturday, compensatory time off shall be provided upon such working
day as shall be designated by the head of the department in which
such employee is employed, provided that such compensatory day shall
be not later than 30 days following the holiday.
A.
Employees shall be entitled to paid vacations according to their
continuous length of employment, as hereinafter set forth.
(1)
Employees shall be entitled to paid vacation time in accordance with
the following schedule, and all periods of service set forth in relation
to the most current probationary period for full-time employment and
acceptance by the Board of Trustees and Civil Service Commission shall
be computed from the hiring date.
(a)
Each employee who shall have completed six months of service
shall be entitled to five days of paid vacation.
(b)
Each employee who shall have completed one year of service shall be entitled to 11 days of paid vacation, less such vacation time as may have been taken under Subsection A(1)(a) hereof.
(c)
One vacation day per year will be added to the vacation time hereinabove specified in Subsection A(1)(b) after the first year of service.
(d)
Each employee having completed 10 years or more of service shall
be entitled to a maximum of 20 days of paid vacation time.
(2)
The employee's supervisor shall be notified in advance, in writing,
of the request for vacation time, not later than April 1 of each year,
but in no event less than 60 days in advance of said vacation.
(3)
The scheduling of vacations, including the continuity thereof, shall
be within the sole discretion of the department head and is subject
to approval by the Board of Trustees.
(4)
In the event that the vacation requests are not submitted as above
stated, then seniority will not be considered in vacation schedules.
It is understood, however, that paramount consideration shall be given
to any work requirements if necessary for Village services.
(5)
Upon termination of service for any reason, other than discharge
for cause, or upon the death in service of any employee covered hereby,
such employee or his or her legal representative shall be entitled
to cash payment of the monetary value of his or her unused vacation
during the preceding year. Such cash payment shall be upon certification
by the department head to the Payroll Department of the amount due.
B.
The vacation time herein permitted may not be accumulated and used
in consecutive years.
A.
Each employee shall be entitled to a credit of 10 days for sick leave
during any year commencing June 1, hereinafter referred to, for the
purpose of this chapter, as the "fiscal year."
(1)
If any employee uses none or only a portion of his or her yearly
sick leave during the fiscal year, the balance of his or her sick
leave shall be credited to him or her until a maximum of 120 days
is so credited.
(2)
If any employee takes more than 10 days' sick leave during any fiscal year, he or she shall not be compensated for those days in excess of 10 days unless he or she has accumulated credit pursuant to Subsection A(1), in which event any additional days shall be charged against such credit until the same is completely used.
B.
Sick leave shall be granted only when an employee is required to
be absent from his employment by reason of illness. If an employee
shall have used three consecutive days of sick leave, a certificate
from a licensed physician attending the employee shall be submitted
to the department head attesting to his or her illness. Frequent absences
of less than three days, at the direction of the Board, shall require
a physician's certification as to illness.
C.
The Village reserves the right to verify the disability of an employee
by requiring the certification of a physician of its choice, in which
event the employee shall submit to such examination which shall be
at the expense of the Village.
[Amended 9-12-1977 by L.L. No. 6-1977]
Upon termination of service for any reason other than discharge for cause, or upon the death in service of any officer or employee, such officer or employee and his or her legal representative shall be entitled to be paid for accumulated sick time based upon the then wage or salary of the officer or employee; provided, however, that notwithstanding the provisions of § 135-4A(1), payment hereunder shall not be made for a period exceeding 90 days of accumulated sick leave.
A.
Each employee covered hereby is entitled to but shall not exceed
three personal days per fiscal year, June 1 through May 31 of the
succeeding year, and shall not be subject to a carryover in any subsequent
fiscal year. Such personal days are to be used for his or her personal
business.
[Amended 9-27-1976 by L.L. No. 10-1976]
B.
Personal leaves may be taken only with prior approval of the department
head after the submission of a request for same, in writing, and the
approval thereof. Personal days are not intended for the day prior
or the day after any holiday for which the employee is afforded time
off, or the day before or day after a vacation.
C.
In case of emergency, an employee shall notify the Village office
at the earliest possible time.
D.
Religious holidays will be approved for observance and shall be chargeable
to personal leave.
E.
Absence for reason of death in the immediate family shall not be
charged against either sick leave or personal leave days, and for
said reason an employee shall be entitled to three personal days.
The immediate family shall be defined as follows: husband, wife, son,
daughter, mother, father, brother, sister and any other immediate
blood relative residing in the employee's household.
The word "Board" shall be construed as if it read "Board of
Trustees of the Incorporated Village of Farmingdale" wherever the
sense of this indenture so requires.
The Board of Trustees of the Incorporated Village of Farmingdale
may, from time to time, fix and establish such additional or supplementary
rules and regulations as it may deem to be necessary to effect the
vacation, sick leave and absence policies set forth in this chapter.
Employees of the Highway and Water Departments who are called
back to work by the Superintendent of Public Works or Foreman after
they have completed their normal workday shall be guaranteed a minimum
of four hours' pay and overtime rates. This guaranty shall not
be operative when the employee is asked to stay on after his regular
workday is completed, but the employee shall in that event be paid
the overtime rate for the time actually worked.
