[Adopted 1-18-2011 by Ord. No. 11-01]
Pursuant to N.J.S.A. 40A:9-133 et seq., there shall be a Borough
Clerk appointed by the Mayor and Borough Council. The initial term
of office of the Clerk shall be three years, in accordance with the
statutes. The Borough Clerk shall have rights of tenure pursuant to
state statutes.
No person shall be appointed as Borough Clerk unless he or she
shall have a registered Municipal Clerk Certificate issued pursuant
to N.J.S.A. 40A:9-133 et seq.
The salary of the Borough Clerk shall be established in the
Salary Ordinance[1] and in accordance with N.J.S.A. 40A:9-165.
[1]
Editor's Note: The Salary Ordinance is on file in the Borough
offices.
The Borough Clerk shall:
A.
Act as secretary to the Governing Body, attend all meetings of the
Council, keep a correct record of all its proceedings, have the power
and authority to take and administer oaths and affirmations in Borough
matters, and perform all the functions of a Municipal Clerk as specified
by law.
B.
Act as secretary of the municipal corporation and custodian of the
Municipal Seal and of all minutes, books, deeds, bonds, contracts,
and archival records of the municipal corporation. The Borough Council
may, however, provide by ordinance that any other specific officer
shall have custody of any specific other class of record.
C.
Serve as the chief administrative officer in all elections held in
the Borough, subject to the requirements of Title 19 of the Revised
Statutes.
D.
Serve as chief registrar of voters in the Borough, subject to the
requirements of Title 19 of the Revised Statutes.
E.
Serve as the administrative officer responsible for the acceptance
of applications for licenses and permits and the issuance of licenses
and permits, except where statute or ordinance has delegated that
responsibility to some other Borough officer.
(1)
The
Borough Clerk is authorized to approve the granting of raffle and
bingo licenses, as is provided by N.J.A.C. 13:47-1.1 et seq.
(2)
The
Borough Clerk is authorized to issue banner, block party and shake-a-can
fund-raiser permits, as per Borough policy.
(3)
Any
application deemed incomplete by the Borough Clerk or her designee
will be rejected and returned to the applicant. Applications that
are resubmitted within 30 days of rejection shall be charged 1/2 of
the original application fee as the resubmission charge. Applications
that are resubmitted 31 or more days after rejection shall be considered
a new application and the full application fee shall apply. No application
shall be considered compliant, and no business shall be considered
licensed, until the application is approved.
F.
Serve as coordinator and records manager responsible for implementing
local archives and records retention programs as mandated pursuant
to Title 47 of the Revised Statutes.
G.
Cause the Corporate Seal of the Borough to be affixed to instruments
and writings when authorized by ordinance or resolution of the Council,
or when necessary to exemplify any document on record in his or her
office, or to certify any act of paper which, from the records in
his or her office, shall appear to have been a public act of the Borough
or a public document.
H.
Insurance; surety bonds; contracts; vehicle titles. The Borough Clerk
shall:
(1)
Be the depository for and the custodian of all official surety bonds
furnished by or on account of any officer or employee, except his
or her own bond, which shall be placed in the custody of the treasurer;
all insurance policies on or with respect to risks insured for the
benefit of the Borough or to protect it against any claim, demand
or liability; and all formal contractors for work, labor, services,
supplies, equipment and materials to which the Borough may be a party.
(2)
Be the depository for and the custodian of all performance bonds
running to the Borough as obligee, or any other form of security given
by a contractor, subdivision developer or other persons on account
of work done or to be done in or for the Borough.
(3)
Have custody of all leases of property owned by the Borough.
(4)
Have custody of all titles of ownership of municipal vehicles.
I.
Administrative rules and regulations; filing and publication. The
Borough Clerk shall maintain a current compilation of all rules and
regulations, which shall be available for public inspection in his
or her office during business hours. No rule or general regulation
made by a department, officer, agency or authority of the Borough,
unless it relates to the organization or internal management of the
municipal government or a part thereof, shall take effect until it
is filed with the Clerk.
J.
In the event of the absence or disability of the Borough Administrator, the Clerk shall posses, exercise and perform the duties of the Administrator as described in § 40-36B of the Code of the Borough of Westwood.
K.
Perform such other duties as are now or hereafter imposed by statute,
regulation or by municipal ordinance or regulation.
