[HISTORY: Adopted by the City Council of the City of Somers Point 10-8-2009 by Ord. No. 21-2009. Amendments noted where applicable.]
The City Council of the City of Somers Point (hereafter "City") hereby establishes the committee which shall hereafter be known as the "Somers Point Green Advisory Committee" (hereafter "Green Advisory Committee").
The existence of the Green Advisory Committee shall be perpetual, subject only to City Council's right and power to rescind or amend its existence and terms of existence.
The Green Advisory Committee will advise the City Council and the City administration on ways to improve municipal operations with green initiatives which are economically and environmentally sound through research and evaluation.
The Green Advisory Committee shall have such additional primary and lesser functions, purposes and goals as the Green Advisory Committee may from time to time submit to City Council, subject to City Council's selection and approval, and/or as may from time to time be determined by City Council by way of amendment to this chapter or by resolution.
In regard to its mission and such primary and lesser functions, purposes and goals as it may be authorized, the Green Advisory Committee shall:
Collaborate with City employees, service providers and other government agencies as members of the community to share resource information and ideas consistent with the mission of the green team.
Encourage participation of all employees to solicit ideas on green initiatives.
Research and analyze green initiatives which make practical environmental and financial sense.
Develop strategies for sustainable green initiatives in municipal operations.
Seek community-based sustainable solutions to strengthen our community.
The Green Advisory Committee shall consist of seven members appointed by City Council, and all members shall have a term of office of one calendar year or such lesser period of time as may be caused by the date of appointment, with all terms expiring at 11:59 p.m. on December 31 of each calendar year. The City Administrator and a representative of City Council shall be exofficio members.
The members of the Green Advisory Committee shall be residents, taxpayers, or employees of the City, or an employee of the Somers Point Board of Education, so long as approved by City Council.
All members of the Green Advisory Committee shall have full voting privileges.
The appointment of members of the Green Advisory Committee shall be made by City Council by resolution as soon as practicable after the establishment of the Green Advisory Committee by this chapter, in this calendar year of its establishment, and in succeeding years at the annual City Council reorganization meeting, or any subsequent regular meeting of City Council in January of each calendar year.
No appointment of any member of the Green Advisory Committee in any calendar year may be rescinded or terminated by City Council except for good cause.
Any vacancy created by any resignation of any member of the Green Advisory Committee during any calendar year may be filled by appointment by City Council by resolution for the remainder of that member's term of office.
The members of the Green Advisory Committee shall meet within 30 days of their appointment.
At the first meeting in each calendar year the Green Advisory Committee shall:
Elect a Chairperson, Vice Chairperson and a Secretary;
Establish a schedule of meeting dates for the remainder of the calendar year;
Establish a list of primary and lesser goals and a mission statement for the calendar year;
Establish a schedule of performance due dates for reports of any investigation or study to be undertaken by the Green Advisory Committee during the calendar year.
All meetings shall have accurate and sufficient written minutes which shall be promptly prepared, approved and forwarded to City Council. A member shall be elected by the Green Advisory Committee each calendar year to perform the duties of minute-taking and preparation and such other clerical tasks as may be necessary or desired, and that member shall be the Secretary.
The product and minutes of the first meeting of the Green Advisory Committee in each calendar year shall promptly be forwarded to City Council, and all products and minutes of every meeting thereafter shall be promptly prepared and approved by the Green Advisory Committee and then forwarded to City Council.
The Green Advisory Committee may organize its activities, investigations, studies and reports by subcommittee, but no subcommittee action or recommendation shall have status as an action or report by the Green Advisory Committee unless adopted by a majority vote of the Green Advisory Committee at a meeting on reasonable advance notice to the membership of the Green Advisory Committee.
Any and all investigations, studies, calls for action, reports or recommendations for action adopted by a majority vote of the Green Advisory Committee shall be promptly forwarded to City Council, and they shall not be published or disseminated in any way whatsoever until that is accomplished and until and unless reviewed, accepted and approved by City Council by resolution. Any Green Advisory Committee member violating this section, or § 31-18 or 31-19, may have his/her appointment rescinded and terminated for cause by City Council.
No implementation of any call for action or any report and recommendation by the Green Advisory Committee to City Council shall take place or have any status as action by the City or a report of the City or a policy of the City, unless and until accepted and approved by the Green Advisory Committee by resolution, and City Council in its discretion may decline to act, accept or approve, or may act upon, accept or approve, any portion or the whole, as it desires and determines.
The Green Advisory Committee, being an advisory committee of City Council and being subordinate to City Council and subject to the oversight of City Council, shall conduct its activities and meetings in accord with all applicable state law, which shall include, but may not be limited to, the Open Public Meetings Act and the Open Public Records Act.
The Green Advisory Committee's meetings and deliberations shall proceed in accord with the latest version of Robert's Rules of Order.