[HISTORY: Adopted by the Board of Trustees of the Village
of Sands Point 12-14-2010 by L.L. No. 2-2011; amended in its entirety 2-26-2013 by L.L. No.
1-2013. Subsequent amendments noted where applicable.]
A.
The Board of Trustees recognizes that the Village's natural beauty,
geographical location and historical sites are attractive to individuals,
organizations, corporations, groups and other entities involved in
the businesses of still photography, motion pictures and television.
B.
It is hereby found by the Board that such filming activities may
create a threat to public safety, health or welfare due to the time,
location or duration of the filming, or may unduly interfere with
vehicular and/or pedestrian traffic, making it necessary to provide
for the regulation of the taking of still or motion pictures within
the Village through the issuance of permits and that said regulation
is a matter affecting the public interest and, therefore, should be
subject to supervision and administrative control for the purpose
of safeguarding the public against the impact of such activities.
This chapter shall be known as the "Movies and Filming Law"
of the Village of Sands Point.
A.
Whenever used in this chapter, words used in the singular include
the plural, and vice versa, and pronouns used in the masculine gender
also include the feminine, and vice versa.
B.
Equipment
Filming
Handheld Device
(1)
(2)
Incidental Use Of Public Lands
Person
Private Property
Public Lands
For the purposes of this chapter, the following terms shall have
the meanings indicated:
Shall include, but is not limited to, television, photographic,
film, digital or video cameras or transmitting television equipment,
including radio remotes, props, sets, lights, backdrops, electric
and grip equipment, dolly tracks, screens or microphone devices, and
any and all production-related materials. Equipment shall not include
a handheld device, as defined herein, and vehicles, as defined in
the Vehicle and Traffic Law § 159, that are used solely
to transport a person or persons while engaged in the activity of
filming from within such vehicle, operated in compliance with relevant
traffic laws and rules.
The taking of still or motion pictures on any type of analog
or digital recording medium, for commercial, educational or institutional
purposes, intended for viewing on any device, including, but not limited
to, television, projector screen, computer, smartphone, tablet, or
other electronic device, or for viewing over the Internet or in any
place of public assembly, or for educational or institutional use.
Filming includes all rehearsals, preparations, assembly and dismantling
of all equipment and structures, including, but not limited to, scaffolding,
lights, backdrops, tools and food, and the loading and unloading of
vehicles containing the equipment, structures and food.
A film, still or television camera, video or digital camera,
smartphone, tablet or other equipment held in the photographer's or
filmmaker's hand, carried with the photographer or filmmaker during
the course of filming, and not requiring the use of cables or any
other item or equipment not carried by the photographer or filmmaker
at all times during the course of photography, filming or transmission;
or
A tripod used to support film, still, television, video or digital
cameras.
Public lands used in conjunction with filming that occurs
on private property.
Any individual, partnership, corporation, organization, association,
limited-liability company, partnership society or any other legal
entity.
Any property other than public lands.
Any and every public street, highway, sidewalk or square,
public park or playground, public waters, waterfront property or other
public place within the Village which is within the jurisdiction and
control of the Village or involving the use of any Village-owned or
-maintained facilities or equipment.
A.
No person shall film or allow filming on public lands within the Village of Sands Point without first applying for and obtaining a permit therefor from the Village Clerk in accordance with this chapter, except as provided for in § 85-5 hereof.
B.
No person shall film or allow filming on private property within the Village of Sands Point without first obtaining a permit from the Village Clerk in accordance with this chapter, except as provided for in § 85-5 hereof. Any incidental use of public lands that obstructs any public lands or interferes with the use of any public lands shall be fully disclosed, described and included in any application for a permit; provided, however, that nothing contained in this section shall prevent persons from temporarily loading or unloading filming equipment on any public right-of-way, provided that such loading or unloading is done without unnecessary delay, and provided that such filming equipment is not allowed or permitted to remain on such public right-of-way for a period longer than 15 minutes.
C.
Applications for permits shall be filed and completed in accordance with § 85-6 and the rules and regulations adopted by the Board of Trustees from time to time in order to implement the provisions of this chapter.
D.
One permit shall be required for each location.
E.
A permit shall authorize filming at one location only, whether such
filming shall occur indoors or outdoors, provided that the dates on
which filming is to take place shall be specified in the permit.
F.
A permit may authorize filming for up to a maximum of three consecutive
days.
G.
Only two periods of filming activity shall be allowed at any one
location per calendar year. This limitation shall not apply to any
re-shoot or follow-up shoot that is set forth in the permit application.
H.
If a permit is issued and, due to inclement weather or other good
cause not within the control of the applicant, filming does not in
fact take place on the date or dates specified, the Village Clerk
may, at the request of the applicant, issue an amended permit for
filming on other dates subject to full compliance with all other provisions
of this chapter. An administrative fee of $25 shall be required for
an amended permit under this section.
I.
If an additional date or dates of filming become required to complete
any filming authorized pursuant to a permit issued under this chapter,
the Village Clerk may, at the request of the applicant, issue an extension
permit, subject to full compliance with all other provisions of this
chapter. The conditions, requirements and fees for any extension permit
shall be the same as those required for the existing permit(s), provided
there have not been any changes in the circumstances regarding the
filming. If there are any changes in circumstances proposed for the
filming under the extension permit, the Village Clerk may, in the
Clerk's discretion, modify any of the conditions, requirements or
fees and deposits required for the extension permit. In addition,
an administrative fee of $50 shall be required for an extension permit
under this section.
J.
Filming
on any rental dwelling unit is prohibited, and no film permit shall
be issued to film on any rental dwelling unit.
[Added 9-28-2021 by L.L. No. 7-2021]
Notwithstanding the permit requirements of this chapter, the
filming activities designated below do not require a permit to be
obtained pursuant to this chapter, provided that such activity does
not obstruct or interfere with the use of any public lands or private
roads located within the Village. For purposes of this section, the
term "obstruct or interfere with the use of any public lands or private
roads located within the Village" shall mean any filming activity
which impedes or which involves the blockage, interruption or closure,
in whole or in part, of any public lands or private roads located
within the Village.
A.
Filming and coverage by news media.
B.
Noncommercial filming by and intended for the exclusive use of the
owner of private property and his/her immediate family.
C.
Filming occurring on public lands or on private property resulting
in an incidental use of public lands, and limited to the use of a
handheld device, as defined herein.
D.
Filming occurring on public lands for which the Village contracts
with an applicant, or has otherwise established by local law, resolution,
or by the rules and regulations adopted pursuant to this chapter a
fee schedule and/or policy governing such activity. In such instances,
said contract, fee schedule and/or policy shall apply.
E.
Filming occurring on any nonresidential parcel of property having a lot area of 25 acres or more. Notwithstanding this exemption from the requirements of this chapter, filming on any nonresidential parcel of property having a lot area of 25 acres or more shall be subject to the rules, regulations and fees adopted by the Board of Trustees from time to time pursuant to § 85-7.
A.
Application forms shall be obtained from and submitted to the Village
Clerk, in person, by mail or by e-mail; provided, however, that no
application will be deemed complete until payment of the submission
fee required under the rules and regulations adopted by the Board
of Trustees pursuant to this chapter is made to the Office of the
Village Clerk.
B.
Applications shall be made and include such information as required
by the rules and regulations adopted by the Board of Trustees pursuant
to this chapter.
C.
Upon receipt of a completed application, the Village Clerk shall review the application pursuant to § 85-8 of this chapter. Upon completion of the review, the Village Clerk shall provide the applicant with written notification that:
(1)
The application has been granted and the permit will be issued when the applicant pays the permit fees and deposits as determined by the Village Clerk in accordance with the requirements of this chapter and Chapter 82 of the Village Code;
(2)
The application has been granted with specific requirements for issuance of permit pursuant to § 85-8E and will be issued when the applicant files proof of compliance with such specific requirements and pays the permit fees and deposits as determined by the Village Clerk in accordance with the requirements of this chapter and Chapter 82 of the Village Code;
(3)
The application has been referred to the Board of Trustees for review pursuant to § 85-14 of this chapter, based upon noncompliance of proposed filming with the requirements of this chapter; or
(4)
The application has been denied and the specific reasons for such
denial.
D.
The Village Clerk shall not issue any permit under this chapter until
the applicant has fully complied with all applicable requirements
of this chapter.
E.
The Village reserves the right to impose additional and further requirements
up to and through the date or dates of the filming activity, as deemed
by the Village to be necessary to assure compliance with the requirements
and purposes of this chapter.
F.
The Village reserves the right to immediately revoke any permit issued
due to noncompliance with the requirements of the permit.
A.
The Board of Trustees is authorized to promulgate and adopt, by resolution
of the Board, rules and regulations implementing the provisions of
this chapter. Further, the Board of Trustees shall have the authority
to adopt amendments, additions, or revisions to such rules and regulations,
from time to time, as the Board deems appropriate, by resolution of
the Board.
B.
A copy of the rules and regulations adopted by the Board of Trustees
pursuant to this chapter shall be maintained in the Office of the
Village Clerk and shall be available upon request.
A.
The Village Clerk, upon receipt of a complete application for a permit
under this chapter, shall conduct a review of the application to determine:
B.
The Village Clerk shall complete the review in three business days.
C.
In conducting the review, the Village Clerk shall communicate with
the Village Police Department and other Village department(s) and
officials regarding the application. The Village Clerk shall request
a written recommendation from the Police Department and the other
Village departments or officials as to whether the proposed filming
may be done without creating a danger to the public or a public nuisance.
D.
In exercising the authority granted by this chapter in the review
of applications and issuance of permits, the Village Clerk shall consider
any facts and circumstances that the Village Clerk deems relevant
to the specific application, including, but not limited to, the following:
(1)
The location of the proposed filming;
(2)
The date and duration of the proposed filming;
(3)
Any complaints or objections raised by any neighboring property owners;
(4)
The recommendations, if any, that the Village Clerk receives pursuant to the communications and requests made under § 85-8C;
(5)
The number of permits previously granted at the location of the proposed
filming; and
(6)
Any facts or circumstances specific to the proposed filming that
may impact the health, safety and welfare of the residents of the
Village.
E.
In issuing a permit under this chapter, the Village Clerk may impose
specific requirements on the issuance of the permit, based on the
Village Clerk's review of the application. The specific requirements
may include, without limitation, any or all of the following:
(1)
Notification to the property owners located adjacent to or in the
vicinity of the filming activities;
(2)
Written consent to the filming activities proposed from property
owners adjacent to or in the vicinity of the location of the proposed
filming activities;
(3)
Arrangements to provide for the presence of one or more on-site police
officers, or fire prevention and/or emergency responders, or additional
private security, or such other licensed personnel as may be deemed
appropriate, the cost for which, in its entirety, shall be borne by
the applicant as a cost of production; and/or
(4)
Any other condition that may be necessary to protect the health,
safety and welfare of the residents of the Village.
F.
The Village Clerk may deny an application for a permit under this
chapter after a review of the application, whenever a determination
is made that the proposed filming would violate any law or ordinance
or would unreasonably interfere with the public's use of public lands;
unreasonably interfere with the use and enjoyment of adjoining properties;
unreasonably impede the flow of vehicular or pedestrian traffic; be
detrimental to the community because of anticipated excessive noise,
illumination or other effect caused by the proposed filming, including,
but not limited to, a potentially dangerous activity or creation of
a dangerous condition, such as the use of explosives, the use of stunts,
helicopters, firearms or simulated firearms; or otherwise endanger
the public's health, safety or welfare. Such denial shall be in writing
and shall specify the reasons for the denial.
Each application must be reviewed by the Chief of Police or
a Lieutenant of the Village of Sands Point Police Department to determine
if a police presence is required for the proposed filming. This determination
shall be made in the sole discretion of the Chief of Police or a Lieutenant.
If the Chief or a Lieutenant determines that a police presence is
required, the Chief or Lieutenant will provide the Village Clerk with
an estimate of number of police officers required and the cost to
provide the same. The applicant must pay a deposit in an amount determined
by the Village Clerk which shall be at least 50% of the cost of the
police overtime to be charged prior to the issuance of the permit.
The remaining percentage of the cost of the police overtime is to
be paid to the Village within five days of the completion of filming.
If any pyrotechnics are to be used in connection with the proposed
filming, the applicant must submit the application to the Port Washington
Fire Department for review in advance of the filming. The applicant
must abide by the Port Washington Fire Department's recommendations
and requirements in connection with the use of pyrotechnics.
Any person aggrieved by a decision of the Village Clerk to deny
or revoke a permit may appeal to the Board of Trustees. A written
notice of appeal selling forth the reasons for the appeal shall be
filed with the Village Clerk within 10 days of the Village Clerk's
decision. The Board of Trustees shall review such appeal within 30
days from the day on which the notice of appeal is filed, or at such
other time as may be reasonably practicable, and may reverse, modify
or affirm the action of the Village Clerk upon a finding that the
action of the Village Clerk was arbitrary, capricious or not supported
by substantial evidence. The Board of Trustees shall render a decision
in the form of a resolution. The decision and order of the Board of
Trustees on such appeal shall be final and conclusive.
The fee for a permit under this chapter shall be set according to the amount indicated in the Village's Permit Fee Schedule in Chapter 82 of the Village Code or in the rules and regulations adopted pursuant to this chapter. The Board of Trustees may modify any such fee in accordance with the hardship review and modification provisions of Chapter 82 of the Village Code.
A.
The violation of any provision of this chapter shall be punishable
by a fine of not less than $1,500 nor more than $2,500 for a first
offense; and by a fine of not less than $2,500 nor more than $5,000
for a second or subsequent offense committed within a period of three
years. Each day's continued violation shall be a separate, additional
violation of this chapter.
B.
If an applicant or the holder of a film permit violates any of the
provisions of this chapter, no further permits shall be issued to
such applicant or permit holder for a period of one year after the
date of the violation.
C.
The remedies set forth herein shall not be the Village's exclusive
remedy in the event of a violation of this chapter. The Village may
pursue any and all other legal remedies available to it in connection
with any violation of this chapter.
The Board of Trustees, upon consent of a majority of its members,
after due consultation, may authorize a waiver of the requirements
and/or limitations of this chapter whenever it determines that strict
compliance with such limitations or requirements will pose an unreasonable
burden upon the applicant and that such permit may be issued without
endangering the public's health, safety or welfare. In such instances,
the Board of Trustees may attach additional conditions and safeguards
to ensure the orderly conduct of the activity and to minimize the
impact of such use.
A.
During the course of filming, any authorized Village Code enforcement
official or a police officer may suspend any permit where public health
or safety risks are found or where exigent circumstances warrant such
action.
