[Ord. 478, 9/8/2010]
The office of Borough Secretary for the Borough of Red Hill is hereby ratified and confirmed as an existing position authorized pursuant to the provisions of Section 1111 of the Borough Code, Act of February 1, 1966, P.L. 1656 (1965).[1]
[1]
Editor's Note: See 53 P.S. § 46111.
[Ord. 478, 9/8/2010; as amended by Ord. 2017-533, 5/10/2017]
The Borough Council shall, by resolution adopted by majority vote of all of its members, appoint an individual to fill the office of Borough Secretary. The person so appointed to fill the position shall serve for an indefinite time at the pleasure of Council and may be removed at any time by a vote of the majority of all of the members of Borough Council. The individual appointed to fill the office of Borough Secretary shall concurrently hold the position of Borough Treasurer and shall perform such specific duties, in addition to those set forth in §§ 1-214 and 1-215 below, as shall be established from time to time by resolution or motion of the Borough Council.
[Ord. 478, 9/8/2010]
The following qualifications shall be required of any individual appointed to the office of Borough Secretary of Red Hill:
A. 
The individual shall be a citizen of the United States and shall be at least 21 years of age.
B. 
The individual shall have experience in private sector or government sector administration of such extent and nature as will qualify him or her to discharge the duties of the office as hereinafter specified, or both.
[Ord. 478, 9/8/2010]
The salary of the office shall be such as shall be fixed from time to time by the Borough Council.
[Ord. 478, 9/8/2010]
The Borough Secretary shall provide personal administrative support to Borough Council through conducting and organizing administrative duties and activities, including receiving and handling information.
[Ord. 478, 9/8/2010]
The specific duties and authority of the Borough Secretary, pursuant to the statement of general duties and authority in § 1-214 immediately above, shall include but not be limited to the following:
A. 
Attend all meetings of Borough Council and of its committees unless excused in any particular case.
B. 
Prepare, distribute and maintain a complete record of all minutes of Borough Council meetings and proceedings.
C. 
Transcribe the bylaws, rules, regulations and ordinances adopted by Borough Council into a book kept for that purpose.
D. 
Serve as the Open Records Administrator for the Borough.
E. 
Preserve the records and documents of the Borough and prepare and manage Borough correspondence, reports and documents.
F. 
Have custody of the corporate seal of the Borough.
G. 
Certify copies of any book, paper, record, bylaw, rule, regulation, resolution, ordinance or proceeding of the Borough, under the seal thereof which copies, when so certified, shall be admissible in evidence in any court of the Commonwealth.
H. 
Attest the execution of all instruments, and record all ordinances of the Borough and attest the same.
I. 
Prepare and file of record proof of service of all notices required by law.
J. 
Organize and coordinate meetings.
K. 
Implement and maintain office systems.
L. 
Maintain schedules and calendars for Borough officers and employees.
M. 
Arrange and confirm appointments for Borough officers and employees.
N. 
Organize internal and external events.
O. 
Receive and distribute incoming mail and other material.
P. 
Establish and maintain filing systems.
Q. 
Establish work procedures.
R. 
Maintain databases.
S. 
Collate and coordinate the flow of information both internally and externally.
T. 
Operate Borough office equipment.
U. 
Perform such other functions as shall be reasonably assigned to this office from time to time.