[HISTORY: Adopted by the Town Council of the Town of East Hampton 12-14-2010. Amendments noted where applicable.]
There is hereby established a commission in East Hampton known as the "East Hampton Arts and Cultural Commission" (EHACC). This commission shall be formed to foster, promote, encourage and celebrate the excellence, enjoyment, and abundance of arts and culture in East Hampton.
The Commission shall consist of nine members, who shall be appointed by the East Hampton Town Council. No more than six of the Commission's members shall be members of the same political party. The Commission's members will be electors of the Town chosen for their knowledge, competence, or experience in the arts or cultural activities. Initially, three members will be appointed to terms that end on December 31, 2013, three members will be appointed to terms that end on December 31, 2012, and three members will be appointed to terms that end on December 31, 2011. All future terms will run for three-year periods ending on December 31 of the third year. Vacancies shall be filled by the Town Council for the balance of the unexpired term. In addition, there will be a nonvoting student ad hoc member consisting of an East Hampton High School student with interest in arts and culture who will be selected by the Superintendent of Schools or high school principal to provide bi-directional communication between the Arts and Cultural Commission and local students active in the arts.
The members of the Commission shall serve without compensation, but shall be reimbursed for necessary budgeted expenses incurred in the performance of their official duties.
The Commission is intended to support and promote interesting, innovative and entertaining programs that are representative of the fine, applied and performing arts in East Hampton. The Commission will promote a supportive climate to attract artists of all ages, cultures and areas of interest as well as to promote participation in our community. Through its endeavors, the East Hampton Arts and Cultural Commission will help to broaden understanding of and the appreciation for artistic diversity, cultural awareness and a sense of community spirit.
The Commission shall annually elect a chairperson, a vice chairperson, and a Secretary, and shall have the power to make rules and regulations for the transaction of its business. All its meetings shall be held at an accessible place and be open to the public.
The East Hampton Arts and Cultural Commission shall have the following duties and responsibilities:
To make an initial survey of the cultural and artistic resources of the Town of East Hampton, including civic organizations, community theatre companies, local artists, dance studios, and local private and civic events.
Produce and update an ongoing arts and cultural events calendar which may be distributed and promoted in hard copy or e-mail and posted on the Town of East Hampton website.
To stimulate, encourage and promote community involvement in arts and cultural events in East Hampton.
To advise and make recommendations to the Town Council on matters of arts and cultural significance to the Town of East Hampton on at least an annual basis.
The Commission may pursue and receive federal, state and municipal or private monies for the purpose of fostering, assisting and encouraging the arts and to encourage the participation in, and promotion, development and appreciation of, artistic and cultural activities. All funds so received will be held and expended in accordance with the requirements of any governmental granting body and of the East Hampton Charter and Code of Ordinances.
To enter into contracts, within the limits of the funds available, with individuals, organizations and institutions for services and programs which meet the objectives of the Commission. All such contracts will require the prior approval of the Town Manager and will conform to the requirements of the East Hampton Charter and Code of Ordinances for purchases by Town agencies.
The Commission shall prepare a proposed estimate of receipts and expenditures and may submit a proposed budget to the Town Manager as provided in the Code of the Town of East Hampton.
The Commission may recommend to the Town Manager the appointment of employees, and the use of facilities and services, necessary for the discharge of its duties.