Suffolk County, NY Department of Human Resources, Personnel and Civil Service

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Article VI Department of Human Resources, Personnel and Civil Service [1]

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[Added 11-7-1974 by L.L. No. 29-1974; amended in its entirety 2-27-1990 by L.L. No. 11-1990]

[1]

Editor's Note: Former Art. VI, Civil Service Administration, was repealed by L.L. No. 12-1973.

§ C6-1 Department established; Personnel Officer to be Department head; Division of Human Resources.

§ C6-2 Powers and duties.

§ C6-3 Recruitment of personnel; training programs; residency requirements.

§ C6-4 References to Department of Civil Service.

§ C6-1 Department established; Personnel Officer to be Department head; Division of Human Resources.

[Amended 12-5-2000 by L.L. No. 2-2001[1]; 2-7-2006 by L.L. No. 18-2006]

There shall be a Department of Human Resources, Personnel and Civil Service, the head of which shall be the Personnel Officer. He or she shall be appointed by the County Executive with the approval of the County Legislature for a six-year term of office. The Personnel Officer shall, within the appropriations provided, appoint such officers and employees of said Department as may be established by action of the County Legislature.

There shall be a Division of Human Resources within the Department of Human Resources, Personnel and Civil Service, the head of which shall be the Director of Human Resources. The Director shall be appointed by the Personnel Officer with the approval of the County Executive.[2]

[Amended 10-11-2023 by L.L. No. 31-2023]

[2]

Editor's Note: Former Subsection C, regarding the Division of Information Services, which immediately followed this subsection, was repealed 2-7-2006 by L.L. No. 18-2006. See now Art. XX, Department of Information Technology.

[1]

Editor's Note: This local law also changed the name of the department, formerly the "Department of Human Resources and Civil Service."

§ C6-2 Powers and duties.

[Amended 9-25-1990 by L.L. No. 40-1990; 1-3-1995 by L.L. No. 14-1995; 12-5-2000 by L.L. No. 2-2001]

The civil service system within the County shall be administered by the Department of Human Resources, Personnel and Civil Service under the supervision and direction of the Personnel Officer, who shall have all the powers and duties of a municipal civil service commissioner and shall perform such other responsibilities as may be assigned by the County Executive and/or the County Legislature, including, but not limited to, the following:

(1)

Maintain accurate, centralized, updated records on all personnel employed by the County.

(2)

Have jurisdiction over the payroll/personnel system and perform all functions necessary and pertinent to the administration of such system.

(3)

Have jurisdiction over employee classifications, employee certifications, examinations for positions of employment, and employee information and training.

(4)

Have jurisdiction over employee education and affirmative action programs.

(5)

Have jurisdiction over the Employee Assistance Program.

The Division of Human Resources shall have the following powers, duties and responsibilities:

[Amended 12-4-2012 by L.L. No. 6-2013]

(1)

Have jurisdiction and control over the enrollment of County employees in unemployment insurance, tuition reimbursement plans, and such other programs as may be approved by duly enacted resolution of the County of Suffolk.

(2)

Administer the Employee Suggestion Program.

(3)

Review and maintain a record of the Management Compensation Plan and have jurisdiction over the recommendation of salary grades for County positions, subject to the power of the County Executive and County Legislature to implement, approve, modify and administer such compensation plans.

(4)

Have jurisdiction over the Employee Help Desk.

(5)

Determine eligibility for life insurance benefits for employees.

(6)

Have jurisdiction and control over the administration of all County salary plans.

(7)

Have jurisdiction and control over employee benefits and retirement benefits.

(8)

Have jurisdiction and control over all Occupational Safety and Health Administration (OSHA) related matters that affect the safety, health and well-being of County employees, including all functions and programs performed by the County Safety Officer.

(9)

Have jurisdiction and control over the Deferred Compensation Plan.

(10)

Have jurisdiction over recruitment, retention and training of employees.

(11)

Have jurisdiction and control over the enrollment of County employees in retirement plans, in such health insurance plans as may be approved by the County Legislature and in such other employee benefit programs as may be approved by action of the County Legislature.[1]

[1]

Editor's Note: Former Subsection C(1) and (2), which immediately followed, regarding the Division of Information Services, was repealed 2-7-2006 by L.L. No. 18-2006. See now Art. XX, Department of Information Technology. Former Subsection C(3), regarding a centralized print shop, was repealed 2-7-2006 by L.L. No. 17-2006. See now § C8-2Z.

§ C6-3 Recruitment of personnel; training programs; residency requirements.

[Amended 2-7-2012 by L.L. No. 17-2012]

Recruitment and training. The Personnel Officer shall have the responsibility of assisting County departments in the recruitment of new personnel and have responsibility for the planning, design and administration of training programs for County employees other than departmental orientation and in-service programs.

Residency requirements.

(1)

As used in this subdivision, the following terms shall have the meanings indicated:

(a)

COUNTY OFFICER — Any elected or appointed official or individual appointed to serve on a County board or commission, either paid or voluntary, which has the power to set binding policy on behalf of Suffolk County.

[Added 12-17-2019 by L.L. No. 5-2020[1]]

[1]

Editor's Note: This local law also redesignated former Subsection B(1)(a) through (e) as Subsection B(1)(b) through (f).

(b)

COUNTY SERVICE — Service as an officer or employee for the County of Suffolk, or any agency thereof.

(c)

EXEMPT CLASS — Shall have that definition afforded to it in § 41 of the New York Civil Service Law.

(d)

NONCOMPETITIVE CLASS — Shall have that definition afforded to it in § 42 of the New York Civil Service Law.

(e)

RESIDENCE — Domicile.

(f)

RESIDENT — Domiciliary.

(2)

Except where Suffolk County residence may be required by local law, or is otherwise exempt from the residence requirements of this section pursuant to Subdivision B, Paragraph (4) of this section, as a condition of County employment, any Suffolk County officer or employee whose position is in Bargaining Unit 21 and in the unclassified service, the exempt class, or the noncompetitive class excluded from protection, shall be required to be a resident of either the County of Suffolk or the County of Nassau within five years of commencing employment, provided that the County Executive has issued a statement of need, not subject to legislative review, for the employment of such officer or employee. If any such employee is employed as the Chief Deputy County Executive, at the Board of Elections, the Department of Law, or any department, agency or unit of Suffolk County government where the appointing authority is an elected official other than a Suffolk County executive, the employee shall be a resident of Suffolk County as otherwise prescribed by this section.

[Amended 12-19-2017 by L.L. No. 1-2018; 12-17-2019 by L.L. No. 1-2020]

(3)

Except as may otherwise be provided by this section or other local law, on and after the effective date of Local Law No. 14-1987, any person entering service as an officer or employee of the County of Suffolk shall have his or her residence within the County of Suffolk within five years of commencing employment. Once the five-year grace period has concluded, any such person shall maintain such residence within the County of Suffolk during the person's entire term of County service.

[Amended 12-17-2019 by L.L. No. 1-2020]

(4)

Exemptions.

(a)

This subdivision shall not apply to:

(i)

Any public officers whose residency is exempted by Public Officers Law § 3; or

(ii)

Any person in County service whose duties require his or her regular attendance at locations outside the County of Suffolk.

(b)

[2]This subdivision shall not apply to the following positions of County service:

Deputy Medical Examiner.

ii.

Deputy Medical Examiner (Pathologist).

iii.

Medical Forensic Investigator.

iv.

Physician.

Physician I.

Physician II.

Physician III.

Pediatrician.

Resident Physician.

Psychiatrist I.

xi.

Psychiatrist II.

xii.

Psychiatrist III.

xiii.

Clinical Nurse Practitioner.

xiv.

Biostatistician.

xv.

Medical Program Administrator.

xvi.

Forensic Scientist I.

xvii.

Forensic Scientist II.

xviii.

Forensic Scientist III.

xix.

Forensic Scientist IV.

xx.

Forensic Scientist Trainee.

xxi.

Public Health Nurse I.

xxii.

Licensed Practical Nurse.

xxiii.

Dietician.

xxiv.

Chief Crime Laboratory.

xxv.

Chief Toxicology Laboratory.

xxvi.

Registered Nurse.

xxvii.

Nurses Aide.

xxviii.

Chief Medical Examiner.

xxix.

Pharmacist.

xxx.

Physician's Assistant I.

xxxi.

Physician's Assistant II.

xxxii.

Dental Director Health Services.

xxxiii.

Principal Assistant District Attorney.