[Added 8-29-1995 by L.L. No. 3-1996]
A.
This Legislature hereby finds and determines that the New York State
Legislature, pursuant to § 104-b of the New York General
Municipal Law, requires that, when goods and services are not procured
via competitive bidding, they must be procured in a manner so as to
assure the prudent and economical use of public moneys in the best
interests of the taxpayers of the political subdivision or district,
to facilitate the acquisition of goods and services of maximum quality
at the lowest possible cost under the circumstances and to guard against
favoritism, improvidence, extravagance, fraud and corruption.
B.
This Legislature further finds and determines that too many contracts
are being awarded via the request for proposal (RFP) process whereby
the RFP is utilized to narrow down the field of competition, reduce
the number of potential bidders and favor or assist particular contractors.
C.
Therefore, the purpose of this article is to give the County Legislature
more oversight in the RFP process, which involves approval of County
contracts by the County Legislature by providing formal written notice
to the County Legislature of any RFP circulated for the award of a
contract in excess of $20,000.
As used in this article, the following terms shall have the
meanings indicated:
Any claim, account or demand against or agreement, upon sufficient
consideration, with the County of Suffolk or any divisions, departments,
agencies or entities thereof, express or implied, for public construction
work; for the rendering or performing of personal services; for the
purchase of goods and services; or for a lease, license, sale or purchase
relative to real or personal property, and shall include the designation
of an official depository for public funds and the designation of
an official newspaper for the publication of any notice, resolution
or ordinance where such publication is authorized or required by law.
Any natural person, individual, corporation, unincorporated
association, firm, partnership, joint venture, joint-stock association
or other entity or business organization of any kind.
A.
Any County contract, contract amendment, contract extension or contract
modification in excess of $20,000, resulting from the utilization
of an RFP process in which only one person responds to the RFP, shall
require the approval of at least 2/3 of the entire membership of the
County Legislature by duly enacted resolution.
[Added 2-13-1996 by L.L. No. 13-1996]
A.
Any County department which circulates requests for proposals (RFPs)
shall notify the Clerk of the County Legislature and the Chief Deputy
County Executive, in writing, of any circulation of an RFP involving
a County contract in excess of $20,000 resulting from such RFP, at
the time that such RFP is circulated.
B.
Any County department which amends or modifies a County contract
which arose out of an RFP process, and which amendment or modification
is in an amount that exceeds $20,000 or 5% of the original contract
amount, whichever amount is greater, shall notify, in writing, the
Clerk of the Legislature and the Chief Deputy County Executive.
This article shall apply to all requests for proposal (RFPs)
for the award of any contracts, contract amendments, contract extensions
or contract modifications in excess of $20,000 or 5% of the original
contract amount, as the case may be, resulting from the utilization
of an RFP process, circulated on or after the effective date of this
article.
