[HISTORY: Adopted by the Town Board of the Town of Shandaken 3-7-2011 by L.L. No.
1-2011. Amendments noted where applicable.]
A Board is hereby established which shall be known and designated
as the "Town of Shandaken Parks and Recreation Board."
A.
The Town of Shandaken Parks and Recreation Board shall help preserve,
promote, maintain and expand the recreational offerings of the Town
of Shandaken.
B.
In addition, the Board shall:
(1)
Upon request, be provided up-to-date records of the Town's finances
concerning parks and recreation.
(2)
Discuss courses of action regarding recreational activity offerings
of the Town, including summer recreation programs and other activities
sponsored by the Town of Shandaken.
(3)
Look at areas for expansion of recreational activities within the
Town.
(4)
Compile detailed information to promote the Town and its recreational
offerings.
(5)
Create and review (every five years) a "Parks and Recreation Comprehensive
Plan."
(6)
Assist in interviews for prospective Town recreational employees
and make recommendations.
(7)
Periodically review recreational fees paid to the Town and recommend
changes.
(8)
Coordinate actions, including grant applications, with the Ulster
County Youth Bureau.
(9)
Research possible funding sources for any recommendations.
(10)
Make recommendations regarding parks and recreation issues within
the Town to the Town Board for its consideration.
The members of the Town of Shandaken Parks and Recreation Board
shall receive no salary or compensation for their services as members
of this Board but shall, with the consent of the Town Board, be reimbursed
for their actual expenses incurred in the performance of their duties
as members of said Board.
Any member, without good and sufficient reason, who fails to attend three consecutive, regularly scheduled monthly meetings shall be notified by the Chair of the Parks and Recreation Board that the situation is being sent to the Town Board for review. Any new appointment shall be in accordance with § 38A-5.
A.
The members of the Board will be appointed by the Town Board of Shandaken
for a period of three years. Initially, terms of office shall be based
on one (Chairperson) one-year term, two (Smith and Big Indian Park
Managers) two-year terms and two (Glenbrook Park and Parish Field
Park Managers) three-year terms. Thereafter, position(s) will be for
a three-year term, except in those cases where a vacancy occurs by
reason of death, resignation or otherwise, whereupon immediate written
notice shall be given to the Town Clerk by the Chair of the Board.
A person shall thereafter be appointed by the Town Board to fill the
vacancy, and said person shall serve the remainder of the unexpired
term of the position vacated.
B.
Annually, one or more vacancies will occur on the Parks & Recreation
Board and will be filled as follows:
(1)
The vacancy(ies) will be advertised in October of the calendar year
in which the term(s) end(s).
(2)
The Parks and Recreation Board will conduct interview(s) of the candidate(s)
in November. All Town Board members both currently serving and "elect"
shall be invited to attend.
(3)
Recommendation(s) of the Parks and Recreation Board will be presented
to the Town Board in December.
(4)
The Town Board will vote on the candidate(s) in January.
C.
Any vacancy occurring outside of the annual appointment process shall
be filled as soon as practical, provided the same procedure of vacancy
advertisement, interviews and recommendation to the Town Board is
followed.
A.
The Vice Chairperson and Secretary for the ensuing year shall be
elected at the first regular meeting of the Parks and Recreation Board.
B.
The regular meeting of the Parks and Recreation Board shall be held
on the first Wednesday of each month at 7:00 p.m. in the Shandaken
Town Hall unless otherwise determined in advance by the majority of
the Parks and Recreation Board. The Board may vote to schedule workshop
meetings at any of the parks in the Town one week prior to or following
their regular monthly meeting.
A.
A quorum shall consist of a majority of three voting members of the
Board. In the absence of a quorum, the only action that shall be taken
is to call a special meeting at a subsequent date.
B.
Each of the five voting members properly appointed and present shall
be entitled to cast one vote. Each formal action of the Board, required
by law, rule or regulation shall be embodied in a formal resolution
(motion, second and vote tally) and entered in full in the Minute
Book after the vote, as provided.
C.
Recusal. In the event that any member present shall have a financial
interest of any kind or otherwise, direct or indirect, in a matter
before the Board, s/he shall recuse her/himself, and the Secretary
shall so record in the minutes that said member was recused and no
vote was cast by the recused member(s).
All meetings of the Parks and Recreation Board shall be conducted
in accordance with Robert's Rules of Order and as herein provided
for. The order of business to be followed at any regular meeting of
the Board shall be in the order listed below:
Proper legal notice of all public hearings and each formal action
required by law shall be made in accordance with the appropriate provisions
of the Town law.
A.
The officers of the Board shall consist of a Chairperson, Vice Chairperson,
Secretary and four different Park Managers. The terms of the Chairperson
and Park Managers shall run consistent with their terms in office.
The Vice Chairperson and Secretary shall serve a term of one year
starting at the Board's first regular meeting of the year and
expiring in December.
B.
The duties and powers of the officers of the Parks and Recreation
Board shall be as follows:
(1)
Chairperson. The Chairperson shall:
(a)
Not be a Park Manager.
(b)
Preside at all meetings of the Parks and Recreation Board.
(c)
Call special meetings in accordance with Town laws.
(d)
Sign all official documents, as required by law, or rules or
regulations that are approved by the Board.
(e)
See that all reports, documents and actions of the Parks and
Recreation Board are properly made, executed and filed or taken, as
the case may be, in accordance with Town law and the rules and regulations
of the Board.
(3)
Secretary. The Secretary shall:
(a)
Not be the Chairperson.
(b)
Not be required to be a voting member of the Board.
(c)
Attend all meetings of the Parks and Recreation Board to record
and transcribe the minutes of same in an appropriate minute book by
the following meeting.
(d)
Serve all notices required by law or these bylaws to the Town
Clerk for advertisement.
(e)
Serve as custodian of the records of the Parks and Recreation
Board.
(f)
Attend to all official correspondence of the Board, as directed
by the Chairperson.
(g)
Shall, with the approval of the Chairperson, schedule presentations
or speakers for upcoming meetings.
(h)
Shall, with approval of the Chairperson, present meeting agenda,
including a list of presentations or speakers, to the Board a minimum
of three days in advance of any meeting.
(i)
Any other duties that shall be assigned by the Parks and Recreation
Board.
(j)
Pass all appropriate documents and the Minutes Book to any successor.
(4)
Park Manager. The Park Manager shall:
(a)
Not be the Chairperson.
(b)
Represent only one of the following parks: Smith Park, Big Indian
Park, Glenbrook Park and St. Francis De Sales Parish Field.
(c)
Annually provide an assessment of park amenities and recommendations
for resolution to any problems.
(d)
Annually provide ideas for improvements at his/her respective
park.
(e)
Monthly provide up-to-date reservations or activities/festivals
planned for his/her park.
(f)
Notify the Town of Shandaken Superintendent of Highways, or
his designee, of any potential threats or hazards within his/her respective
park.
(g)
Coordinate park cleanup and maintenance with the Town of Shandaken
Superintendent of Highways, or his designee.
(h)
Promote local community involvement for his/her respective park.
(i)
Monitor reservations of park pavilions or grounds (i.e., collection
of funds and post-event inspections).
(j)
Shall keep an accounting of balances in Town accounts specific
to his/her park.
A.
Each Park Manager shall, in writing each April, report on the status
of all park apparatus within their respective parks titled "Annual
Report." The Chairperson will compile these into a "Comprehensive
Parks Assessment" and forward this to the Town Board prior to its
regular May meeting.
B.
The Board may also choose to submit, at any time, recommendations
for any of the Town parks or recreational programs. Any recommendation
shall be accompanied by a financial assessment showing the impact
if the recommended action is taken by the Town Board.
C.
The Town Board shall respond, in writing, to any formal recommendation
received by the Town Board from the Parks and Recreation Board. Any
Town Board response shall be made, accepting or denying any recommended
action(s), within 60 calendar days of receipt of recommendation(s)
from the Parks and Recreation Board.
A two-thirds vote of the members present shall be required to
recommend an amendment to these bylaws. These bylaws may only be amended
by a resolution approved by a majority vote of the members of the
Town Board.
This chapter shall take effect upon the filing date of same
with the New York State Secretary of State.
