[HISTORY: Adopted by the City Council of the City of Laconia 12-29-1975 as Ch. 9 of the Public Ordinances of 1975. Amendments noted where applicable.]
Finance — See Art. V.
There shall be appointed at the commencement of each municipal term a Standing Committee on Finance, consisting of at least three members of the City Council.
The Finance Committee shall have the following powers and duties:
All city officers who shall, in their official capacity, receive any money in behalf of the City shall pay to the Treasurer, through the office of the City Clerk, the amount in their hands once a month or oftener if required by the City Treasurer, except the Collector of Taxes, who shall make payment directly to the City Treasurer once a month or oftener if required by the City Treasurer. Certain departments or agencies of the City wherein authority of handling any money received is vested in boards created by the Charter or ordinances are also an exception to this provision.
All other persons who shall at any time have money in their hands belonging to the City shall forthwith pay the same to the Treasurer through the office of the City Clerk.
Duplicate receipts shall be made for all moneys paid to the Treasurer through the office of the City Clerk, the original of which shall be given to the person making the payment, and the duplicate shall remain in the office of the City Clerk.
The office of the City Clerk shall maintain a separate notice-of-claim book, in chronological order setting forth the date and time of the receipt of the notice of claims against the City, the name of the person or persons giving notice and the amount. A copy of all papers received at the office of the City Clerk shall be delivered or mailed to the City Solicitor and the insuring agency for the City of Laconia by the City Clerk or his authorized agent within 24 hours after receipt of the notice of claim.
[Added 6-22-1998 by Ord. No. 05.98.05 ]
A nonlapsing Internal Service Fund (ISF) is hereby established as of July 1, 1998, for fleet maintenance and acquisitions, pursuant to the Government Accounting Standards Board's (GASB) Codification of Governmental Accounting and Financial Reporting Standards. The fund will be used to account for the financing of fleet acquisition and maintenance provided to municipal departments of the City.
Upon the creation of the fund, all vehicles reported in the General Fixed Asset Account Group and the Sanitary Sewer Fund will be transferred to the Internal Service Fund.
Yearly, the Finance Office will calculate the amount of interest the ISF would earn with its resources and the City Council will appropriate a like amount as a contribution to the ISF through an appropriation in the annual budget.
No money or funds are permitted to be transferred or used for any other purpose than those described in this section.
The ISF shall remain in effect until such time as the City Council votes to dissolve the fund. At such time all funds shall be returned to the General Fund and Sanitary Sewer Fund on a pro rata basis.
The fiscal and budget year of the City shall begin on the first day of July of each year.
[Added 5-23-2011 by Ord. No. 05.2011.05]
The Treasurer or other municipal official may accept payment of local taxes, charges generated by the sale of utility services, or other fees or charges by use of a credit card, debit card, or such other means of electronic transaction as permitted pursuant to RSA 80-52-c.
The Treasurer or other municipal official may accept payment of all transactions processed for services provided by, or fees due to, the City of Laconia by use of a credit card, debit card, or such other means of electronic transaction.
The Treasurer is authorized to negotiate and execute a processing agreement with a credit card processor or processors. Said agreement(s) shall specify the scope of services to be provided and the terms of the agreement. The Treasurer shall periodically review, and as needed, revise said agreement, and where deemed in the best interest of the City, terminate any such agreement.
The City shall not impose service charges (processing fees) on any transaction where the processing agreement prohibits the separate imposition of such fees over and above the amount otherwise due to the City. In the case of property or utility tax payments, there may be added to each amount due a service charge to cover processing fees required under the processing agreement and any other actual costs for the use of credit card services. In those cases, the Treasurer shall be authorized to act as agents of the City to establish and amend service charges. Any required disclosure under RSA 80-52-c, as amended, shall be provided.
All service charges (processing fees) shall be retained by the credit card processor or processors for the convenience of making payments by use of a credit card, debit card, or such other means of electronic transaction.
The Finance Director and Treasurer shall be responsible for establishing an internal control policy and procedures for the recordkeeping and reconciliation of each credit card, debit card, or such other means of electronic transaction.
For all transactions processed by credit card, debit card, or such other means of electronic transaction which require mailing of documents, permits or other materials, a mailing fee of $1 will be applied to each transaction.
[Added 10-15-2013 by Ord. No. 03.2013.03]
Upon written request, the City may furnish bills by electronic means in accordance with RSA 76:11. For the purpose of this section "written request" shall mean in written paper format, or electronic mail, or facsimile as long as the electronic signature of the requester conforms to the requirements of the federal Electronic Signatures Act or its successor.
Editor's Note: See 15 U.S.C. § 7001 et seq.