Applicants requesting appeals, approvals, licenses or permits which involve service(s) as listed below are required to establish an ASA with the Town Treasurer to be used by the Town to pay other direct costs necessary to complete the application process, not including application fees as shown in Appendix A. Collected funds will be remitted to the Town Treasurer for accounting and control.
Editor's Note: See Chapter A, Fee Schedules.
Service costs covered by the ASA are as follows, but may include other items required by the Town Council, Planning Board, or Board of Appeals needed to make a decision on an application:
Third-party engineer plan review.
Third-party commercial inspections.
Requested legal reviews/opinions.
Required mailings not paid by applicants.
Advertisements of public notices/hearings.
Additional time above and beyond normal working assistance by the Planning Department with an applicant. (Twenty-hour threshold before invoicing occurs.)
Board recorder time to type specific findings of facts and appeal decision letters.
Additional mapping requested by regulatory board to staff.
The department processing an application will calculate the amount to be collected from the applicant by estimating anticipated service costs based on empirical or vendor data and provide an itemized quote to the applicant. If an applicant disagrees with the quoted calculations, the Town Manager will be the decision authority in determining the required amount.
The actual cost of vendors providing a service for the application will be paid by the Town from the ASA funds collected. Copies of invoices or receipts will be provided to the applicant with payment notation. Should funds be held from one calendar year to the next, a year-end statement of transactions and funds remaining will be provided to the applicant. All applicant service account payables must be paid in full before the applicant is granted an appeal or approval, a license or permit.
Additional funds required for the account to cover services above the initial deposit amount will be requested of the applicant by electronic or written communication by the Town. The applicant is required to make payment within 10 business days of the request. If additional payment(s) are not received, the applicant will be given notice that the application process is suspended until funds are received.
At the conclusion of Town proceedings, any excess ASA funds remaining must to be returned to the applicant with a final transaction record.