[HISTORY: Adopted by the Suffolk County Legislature 8-31-2000 by Res. No. 687-2000 (Ch. 540 of the 1985 Code). Amendments noted where applicable.]
The Suffolk County African-American Advisory Board (Board) is hereby ratified to discuss issues of importance and relevance to the Afro-American community and to make recommendations regarding proposed legislation to the Suffolk County Legislature in connection with the following, all through educational programs, conferences, committees, projects, and programs without participating in or endorsing political organizations or candidates for public office:
To advocate on behalf of the emerging Afro-American community in Suffolk County.
To encourage civic participation at all levels by members of the Afro-American community.
To promote Afro-American business development and to provide information necessary for Afro-American businesses to enable them to have equal access and opportunity to contracting and procurement in Suffolk County.
To improve cultural understanding between the Afro-American community, Suffolk County government, and Suffolk County residents.
The members of said Board shall serve without compensation and shall serve at the pleasure of their respective appointing authorities.
The Board shall hold regular quarterly meetings, keep a record of all its proceedings and determine the rules of its own proceedings, with special meetings to be called by the Chairperson upon his or her own initiative or upon receipt of a written request therefor signed by at least three members of the Board. Written notice of the time and place of such special meetings shall be given by the Secretary to each member at least four days before the date fixed by the notice for such special meeting.
Four members of the Board shall constitute a quorum to transact the business of the Board at both regular and special meetings.
The Board may submit requests to the County Executive and/or the County Legislature for approval for the provision of secretarial services or travel expenses or retention of consultants to assist the Board with such endeavors, said total expenditures not to exceed $2,000 per fiscal year, which services shall be subject to legislative approval.
Clerical services involving the month-to-month operation of this Board, as well as supplies and postage as necessary, will be provided by the staff of the County Division of Human Services.
The Board may conduct such informal hearings and meetings at any place or places within the County of Suffolk for the purpose of obtaining necessary information or other data to assist it in the proper performance of its duties and functions as it deems necessary.
The Board may delegate to any member of the Board the power and authority to conduct such hearings and meetings.
The Board shall cooperate with the legislative committees of the County Legislature and make available for each committee's use, upon request, any records and other data it may accumulate or obtain.
The Board is hereby authorized, empowered and directed to create a County Legislative Liaison Subcommittee to deal with issues related to the Suffolk County Legislature and shall conduct such public hearings throughout the County of Suffolk as may be determined to be necessary to ascertain the views, wishes and opinions of the residents of the Afro-American community in Suffolk County.
This Board shall submit a written annual report of its findings and determinations together with its recommendations for action, if any, to each member of the County Legislature and the County Executive no later than January 31 of each year, for the prior calendar year activities, for consideration, review and appropriate action, if necessary, by the entire County Legislature.
None of the work contemplated by this chapter shall be performed by any outside consultant or consulting firm unless explicit approval and authorization for such consultant or consulting firm is granted pursuant to a duly enacted resolution of the County Legislature.