A. 
Official personnel records are maintained by the Mayor or his designee. These files are confidential and are the property of Chesapeake Beach, Maryland.
B. 
Except as provided in the records review provisions of this Division A, no information from an employee file shall be released to other employees, outside individuals, or agencies and, if applicable, the drug and alcohol testing program of Division B of this chapter. The Mayor may, however, verify general information the employee has provided to another party (e.g., employment dates, job title, and salary). Confidential employee information will not be released, unless required by law, without a written notice from the employee to the Office of the Mayor specifying what information may be released and to whom.
C. 
Employment references may be provided discretely by those supervisors receiving requests. The Office of the Mayor will assist in responding to reference inquiries.
A. 
Personnel records may be reviewed in the normal course of duty by:
(1) 
The Mayor and those department heads and staff to whom the Mayor has delegated his authority under this Personnel Ordinance; and
(2) 
The Town Attorney.
B. 
Personnel records may be reviewed, in the presence of a Town representative, by the following individuals:
(1) 
The employee in interest.
(2) 
Any person to whom the employee has given written authorization.
(3) 
Present or prospective supervisors of the employee.
(4) 
The Town Auditor as necessary for performance of duties and responsibilities of the position.
(5) 
The Treasurer as necessary for performance of duties and responsibilities of the position.
(6) 
Any other person who has specifically been authorized by law.
C. 
Copies of information contained in the personnel record will not be made unless authorized by the Office of the Mayor. The Office of the Mayor may exclude from review by an employee any recommendations secured at the time of employment and any confidential material which the Town may exclude from review pursuant to Maryland law.