City of Melrose, MA
Middlesex County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Aldermen of the City of Melrose as Rev. Ords. 1976, §§ 2-1 to 2-8 (Rev. Ords. 1989, §§ 2-1 to 2-10). Amendments noted where applicable.]
GENERAL REFERENCES
Assessments — See Ch. 9.
Boards, commissions and committees — See Ch. 15.
Departments — See Ch. 24.
Emergency management — See Ch. 30.
Mayor and Council — See Ch. 48.
Officers and employees — See Ch. 56.
[Added 8-19-1985 by Ord. No. 948B; amended 2-23-1993 by Ord. No. 92-172B; 5-21-2001 by Ord. No. 01-251A; 12-5-2011 by Ord. No. 11-154B]
A. 
Wards. The wards of the City are as follows:
(1) 
Ward 1. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of the Stoneham/Melrose town/city line and Lynn Fells Pkwy, and proceeding northerly along the Stoneham/Melrose town/city line to the Wakefield/Melrose town/city line, and proceeding easterly along the Wakefield/Melrose town/city line to Main St, and proceeding southerly along Main St to Franklin St, and proceeding westerly along Franklin St to Albion St, and proceeding westerly and then southerly along Albion St to Melrose St, and proceeding easterly along Melrose St to Lynn Fells Pkwy, and proceeding westerly along Lynn Fells Pkwy to the point of beginning.
(2) 
Ward 2. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Albion St and Melrose St, and proceeding northerly and then westerly along Albion St to Franklin St, and proceeding easterly along Franklin St to Main St, and proceeding northerly along Main St to the Wakefield/Melrose town/city line, and proceeding northerly and then easterly along the Wakefield/Melrose town/city line to the Essex/Middlesex county line, and proceeding southerly along the Essex/Middlesex county line to Lynn Fells Pkwy, and proceeding westerly along Lynn Fells Pkwy to Larchmont Rd, and proceeding southerly along Larchmont Rd to Country Club Rd, and proceeding westerly along Country Club Rd to Marmion Rd, and proceeding southerly along Marmion Rd to Porter St, and proceeding westerly along Porter St to Bellevue Ave, and proceeding northerly along Bellevue Ave to Lynn Fells Pkwy, and proceeding westerly along Lynn Fells Pkwy to Melrose St, and proceeding westerly along Melrose St to the point of beginning.
(3) 
Ward 3. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of the Stoneham/Melrose town/city line and Fellsway E, and proceeding northerly along the Stoneham/Melrose town/city line to Lynn Fells Pkwy, and proceeding easterly along Lynn Fells Pkwy to Vinton St, and proceeding southerly along Vinton St to W Emerson St, and proceeding easterly along W Emerson St to MBTA Commuter Rail, and proceeding southerly along MBTA Commuter Rail to W Wyoming Ave, and proceeding westerly along W Wyoming Ave to Cottage St, and proceeding southerly along Cottage St to Russell St, and proceeding westerly along Russell St to Trenton St, and proceeding southerly along Trenton St to Washington St, and proceeding northerly along Washington St to Fellsway E, and proceeding northerly along Fellsway E to the point of beginning.
(4) 
Ward 4. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Vinton St and W Emerson St, and proceeding northerly along Vinton St to Lynn Fells Pkwy, and proceeding easterly along Lynn Fells Pkwy to Bellevue Ave, and proceeding southerly along Bellevue Ave to Porter St, and proceeding easterly along Porter St to Marmion Rd, and proceeding northerly along Marmion Rd to Country Club Rd, and proceeding easterly along Country Club Rd to Larchmont Rd, and proceeding northerly along Larchmont Rd to Lynn Fells Pkwy, and proceeding easterly along Lynn Fells Pkwy to the Essex/Middlesex county line, and proceeding southerly along the Essex/Middlesex county line to Upham St, and proceeding westerly along Upham St to Sewall St, and proceeding southerly along Sewall St to 1st St, and proceeding westerly along 1st St to Lebanon St, and proceeding northerly along Lebanon St to Upham St, and proceeding westerly along Upham St to Essex St, and proceeding westerly along Essex St to W Emerson St, and proceeding westerly along W Emerson St to the point of beginning.
(5) 
Ward 5. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of the Malden/Melrose city line and Main St, and proceeding westerly and then northerly along the Malden/Melrose city line to the Stoneham/Melrose town/city line, and proceeding northerly along the Stoneham/Melrose town/city line to Fellsway E, and proceeding southerly along Fellsway E to Washington St, and proceeding easterly along Washington St to Trenton St, and proceeding northerly along Trenton St to Russell St, and proceeding easterly along Russell St to Cottage St, and proceeding northerly along Cottage St to W Wyoming Ave, and proceeding easterly along W Wyoming Ave to E Wyoming Ave, and proceeding easterly along E Wyoming Ave to Summer St, and proceeding easterly along Summer St to Mystic Ave, and proceeding southerly along Mystic Ave to Gibbons St, and proceeding westerly along Gibbons St to Ryder Ave, and proceeding southerly along Ryder Ave to Beaumont St, and proceeding southerly along Beaumont St to Sylvan St, and proceeding westerly along Sylvan St to Main St, and proceeding southerly along Main St to the point of beginning.
(6) 
Ward 6. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of W Emerson St and MBTA Commuter Rail, and proceeding easterly along W Emerson St to Essex St, and proceeding southerly along Essex St to Upham St, and proceeding easterly along Upham St to Lebanon St, and proceeding southerly along Lebanon St to 1st St, and proceeding easterly along 1st St to Sewall St, and proceeding northerly along Sewall St to Upham St, and proceeding easterly along Upham St to the Essex/Middlesex county line, and proceeding southerly along the Essex/Middlesex county line to the Malden/Melrose city line, and proceeding westerly along the Malden/Melrose city line to Penny Rd, and proceeding north westerly along Penny Rd to Dexter Rd, and proceeding westerly along Dexter Rd to Swain Pond Ave, and proceeding northerly along Swain Pond Ave to Cumner Ave, and proceeding northerly along Cumner Ave to Grove St, and proceeding westerly along Grove St to Walnut St, and proceeding southerly along Walnut St to Lynde St, and proceeding easterly along Lynde St to Summer St, and proceeding westerly along Summer St to E Wyoming Ave, and proceeding westerly along E Wyoming Ave to W Wyoming Ave, and proceeding westerly along W Wyoming Ave to MBTA Commuter Rail, and proceeding northerly along MBTA Commuter Rail to the point of beginning.
(7) 
Ward 7. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Main St and the Malden/Melrose city line, and proceeding northerly along Main St to Sylvan St, and proceeding easterly along Sylvan St to Beaumont St, and proceeding northerly along Beaumont St to Ryder Ave, and proceeding northerly along Ryder Ave to Gibbons St, and proceeding easterly along Gibbons St to Mystic Ave, and proceeding northerly along Mystic Ave to Lynde St, and proceeding westerly along Lynde St to Walnut St, and proceeding northerly along Walnut St to Grove St, and proceeding easterly along Grove St to Cumner Ave, and proceeding southerly along Cumner Ave to Swain Pond Ave, and proceeding southerly along Swain Pond Ave to Dexter Rd, and proceeding easterly along Dexter Rd to Penny Rd, and proceeding easterly along Penny Rd to the Malden/Melrose city line, and proceeding westerly along the Malden/Melrose city line to the point of beginning.
B. 
Precincts. The several wards of the City of Melrose, established aforesaid, be and they hereby are divided into precincts as follows:
(1) 
Ward 1.
(a) 
Precinct 1. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of the Stoneham/Melrose town/city line and Lynn Fells Pkwy, and proceeding northerly along the Stoneham/Melrose town/city line to the Wakefield/Melrose town/city line, and proceeding easterly along the Wakefield/Melrose town/city line to Woodland Ave, and proceeding southerly along Woodland Ave to Clifton Park, and proceeding southerly along Clifton Park to Apthorp Rd, and proceeding westerly and southerly along Apthorp Rd to Franklin St, and proceeding easterly along Franklin St to MBTA Commuter Rail, and proceeding southerly along MBTA Commuter Rail to Lynn Fells Pkwy, and proceeding westerly along Lynn Fells Pkwy to the point of beginning.
(b) 
Precinct 2. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Apthorp Rd and Franklin St, and proceeding northerly along Apthorp Rd to Clifton Park, and proceeding easterly along Clifton Park to Woodland Ave, and proceeding easterly along Woodland Ave to the Wakefield/Melrose town/city line, and proceeding easterly along the Wakefield/Melrose town/city line to Main St, and proceeding southerly along Main St to Franklin St, and proceeding westerly along Franklin St to Albion St, and proceeding westerly and southerly along Albion St to Melrose St, and proceeding easterly along Melrose St to Lynn Fells Pkwy, and proceeding westerly along Lynn Fells Pkwy to MBTA Commuter Rail, and proceeding northerly along MBTA Commuter Rail to Franklin St, and proceeding westerly along Franklin St to the point of beginning.
(2) 
Ward 2.
(a) 
Precinct 1. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Main St and Green St, and proceeding northerly along Main St to the Wakefield/Melrose town/city line, and proceeding northerly along the Wakefield/Melrose town/city line to the Essex/Middlesex county line, and proceeding southerly along the Essex/Middlesex county line to Howard St, and proceeding westerly along Howard St to Green St, and proceeding westerly along Green St to the point of beginning.
(b) 
Precinct 2. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Albion St and Melrose St, and proceeding northerly and easterly along Albion St to Franklin St, and proceeding easterly along Franklin St to Green St, and proceeding easterly along Green St to Howard St, and proceeding easterly along Howard St to the Essex/Middlesex county line, and proceeding southerly along the Essex/Middlesex county line to Lynn Fells Pkwy, and proceeding westerly along Lynn Fells Pkwy to Larchmont Rd, and proceeding southerly along Larchmont Rd to Country Club Rd, and proceeding westerly along Country Club Rd to Marmion Rd, and proceeding southerly along Marmion Rd to Porter St, and proceeding westerly along Porter St to Bellevue Ave, and proceeding northerly along Bellevue Ave to Lynn Fells Pkwy, and proceeding westerly along Lynn Fells Pkwy to Melrose St, and proceeding westerly along Melrose St to the point of beginning.
(3) 
Ward 3.
(a) 
Precinct 1. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of the Stoneham/Melrose town/city line and W Wyoming Ave, and proceeding northerly along the Stoneham/Melrose town/city line to Lynn Fells Pkwy, and proceeding easterly along Lynn Fells Pkwy to Vinton St, and proceeding southerly along Vinton St to W Emerson St, and proceeding easterly along W Emerson St to MBTA Commuter Rail, and proceeding southerly along MBTA Commuter Rail to W Foster St, and proceeding westerly along W Foster St to Maple St, and proceeding westerly along Maple St to Cleveland St, and proceeding southerly along Cleveland St to Sanford St, and proceeding westerly along Sanford St to Tappan St, and proceeding southerly along Tappan St to Baxter St, and proceeding southerly along Baxter St to Cleveland St, and proceeding southerly along Cleveland St to W Wyoming Ave, and proceeding westerly along W Wyoming Ave to the point of beginning.
(b) 
Precinct 2. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of the Stoneham/Melrose town/city line and Fellsway E, and proceeding northerly along the Stoneham/Melrose town/city line to W Wyoming Ave, and proceeding easterly along W Wyoming Ave to Cleveland St, and proceeding northerly along Cleveland St to Baxter St, and proceeding northerly along Baxter St to Tappan St, and proceeding northerly along Tappan St to Sanford St, and proceeding easterly along Sanford St to Cleveland St, and proceeding northerly along Cleveland St to Maple St, and proceeding easterly along Maple St to W Foster St, and proceeding easterly along W Foster St to MBTA Commuter Rail, and proceeding southerly along MBTA Commuter Rail to W Wyoming Ave, and proceeding westerly along W Wyoming Ave to Cottage St, and proceeding southerly along Cottage St to Russell St, and proceeding westerly along Russell St to Trenton St, and proceeding southerly along Trenton St to Washington St, and proceeding northerly along Washington St to Fellsway E, and proceeding northerly along Fellsway E to the point of beginning.
(4) 
Ward 4.
(a) 
Precinct 1. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Vinton St and W Emerson St, and proceeding northerly along Vinton St to Lynn Fells Pkwy, and proceeding easterly along Lynn Fells Pkwy to Bellevue Ave, and proceeding southerly along Bellevue Ave to E Emerson St, and proceeding easterly along E Emerson St to Stratford Rd, and proceeding southerly along Stratford Rd to Upham St, and proceeding westerly along Upham St to Sewall St, and proceeding southerly along Sewall St to 1st St, and proceeding westerly along 1st St to Lebanon St, and proceeding northerly along Lebanon St to Upham St, and proceeding westerly along Upham St to Essex St, and proceeding westerly along Essex St to W Emerson St, and proceeding westerly along W Emerson St to the point of beginning.
(b) 
Precinct 2. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Porter St and Bellevue Ave, and proceeding easterly along Porter St to Marmion Rd, and proceeding northerly along Marmion Rd to Country Club Rd, and proceeding easterly along Country Club Rd to Larchmont Rd, and proceeding northerly along Larchmont Rd to Lynn Fells Pkwy, and proceeding easterly along Lynn Fells Pkwy to the Essex/Middlesex county line, and proceeding southerly along the Essex/Middlesex county line to Upham St, and proceeding westerly along Upham St to Stratford Rd, and proceeding northerly along Stratford Rd to E Emerson St, and proceeding westerly along E Emerson St to Bellevue Ave, and proceeding northerly along Bellevue Ave to the point of beginning.
(5) 
Ward 5.
(a) 
Precinct 1. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of the Malden/Melrose city line and MBTA Commuter Rail, and proceeding westerly and then northerly along the Malden/Melrose city line to the Stoneham/Melrose town/city line, and proceeding northerly along the Stoneham/Melrose town/city line to Fellsway E, and proceeding southerly along Fellsway E to Washington St, and proceeding easterly along Washington St to Trenton St, and proceeding northerly along Trenton St to Russell St, and proceeding easterly along Russell St to Cottage St, and proceeding northerly along Cottage St to W Wyoming Ave, and proceeding easterly along W Wyoming Ave to MBTA Commuter Rail, and proceeding southerly along MBTA Commuter Rail to the point of beginning.
(b) 
Precinct 2. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of MBTA Commuter Rail and the Malden/Melrose city line, and proceeding northerly along MBTA Commuter Rail to W Wyoming Ave, and proceeding easterly along W Wyoming Ave to E Wyoming Ave, and proceeding easterly along E Wyoming Ave to Summer St, and proceeding easterly along Summer St to Mystic Ave, and proceeding southerly along Mystic Ave to Gibbons St, and proceeding westerly along Gibbons St to Ryder Ave, and proceeding southerly along Ryder Ave to Beaumont Street, and proceeding southerly along Beaumont Street to Sylvan St, and proceeding westerly along Sylvan St to Main St, and proceeding southerly along Main St to the Malden/Melrose city line, and proceeding westerly along the Malden/Melrose city line to the point of beginning.
(6) 
Ward 6.
(a) 
Precinct 1. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of W Emerson St and MBTA Commuter Rail, and proceeding easterly along W Emerson St to Essex St, and proceeding southerly along Essex St to Upham St, and proceeding easterly along Upham St to Lebanon St, and proceeding southerly along Lebanon St to 1st St, and proceeding easterly along 1st St to Larrabee St, and proceeding southerly along Larrabee St to Grove St, and proceeding westerly along Grove St to Walnut St, and proceeding southerly along Walnut St to Lynde St, and proceeding easterly along Lynde St to Summer St, and proceeding westerly along Summer St to E Wyoming Ave, and proceeding westerly along E Wyoming Ave to W Wyoming Ave, and proceeding westerly along W Wyoming Ave to MBTA Commuter Rail, and proceeding northerly along MBTA Commuter Rail to the point of beginning.
(b) 
Precinct 2. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Upham St and Sewall St, and proceeding easterly along Upham St to the Essex/Middlesex county line, and proceeding southerly along the Essex/Middlesex county line to the Malden/Melrose city line, and proceeding westerly along the Malden/Melrose city line to Penny Rd, and proceeding westerly along Penny Rd to Dexter Rd, and proceeding westerly along Dexter Rd to Swain Pond Ave, and proceeding northerly along Swain Pond Ave to Cumner Ave, and proceeding northerly along Cumner Ave to Grove St, and proceeding westerly along Grove St to Larrabee St, and proceeding northerly along Larrabee St to 1st St, and proceeding westerly along 1st St to Sewall St, and proceeding northerly along Sewall St to the point of beginning.
(7) 
Ward 7.
(a) 
Precinct 1. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Main St and the Malden/Melrose city line, and proceeding northerly along Main St to Sylvan St, and proceeding easterly along Sylvan St to Beaumont Street, and proceeding northerly along Beaumont Street, to Ryder Ave, and proceeding northerly along Ryder Ave to Gibbons St, and proceeding easterly along Gibbons St to Mystic Ave, and proceeding northerly along Mystic Ave to Lynde St, and proceeding westerly along Lynde St to Walnut St, and proceeding northerly along Walnut St to Grove St, and proceeding easterly along Grove St to Radcliffe Rd, and proceeding southerly along Radcliffe Rd to the end , and then proceeding southerly along the southerly extension of Radcliffe Road to its point of intersection with Malvern St, and proceeding easterly along Malvern St to Meridian St, and proceeding southerly along Meridian St to Park St, and proceeding easterly along Park St to Spear St, and proceeding southerly along Spear St to Church St, and proceeding southerly along Church St to N Mountain Ave, and proceeding southerly along N Mountain Ave to S Mountain Ave, and proceeding southerly along S Mountain Ave to the Malden/Melrose city line, and proceeding westerly along the Malden/Melrose city line to the point of beginning.
(b) 
Precinct 2. All of that portion of Melrose City bounded and described as follows: Beginning at the point of intersection of Grove St and Radcliffe Rd, and proceeding easterly along Grove St to Cumner Ave, and proceeding southerly along Cumner Ave to Swain Pond Ave, and proceeding southerly along Swain Pond Ave to Dexter Rd, and proceeding easterly along Dexter Rd to Penny Rd, and proceeding easterly and then southerly along Penny Rd to the Malden/Melrose city line, and proceeding westerly along the Malden/Melrose city line to S Mountain Ave, and proceeding northerly along S Mountain Ave to N Mountain Ave, and proceeding northerly along N Mountain Ave to Church St, and proceeding northerly along Church St to Spear St, and proceeding northerly along Spear St to Park St, and proceeding westerly along Park St to Meridian St, and proceeding northerly along Meridian St to Malvern St, and proceeding westerly along Malvern St to appoint where the southerly extension of Radcliffe Rd intersects with Malvern St, and proceeding northerly along said southerly extension of Radcliffe Rd to Radcliffe Rd, and proceeding northerly along Radcliffe Rd to the point of beginning.
State law reference — Division of cities into wards and voting precincts, MGL c. 54, §§ 1 to 5 and 10.
[1]
Editor's Note: The current Ward and Precinct Map is on file at the office of the City Clerk.
[Amended 12-16-2002 by Ord. No. 02-060A; 6-21-2004 by Ord. No. 04-266]
All offices in City Hall shall be open for public transaction of business from 8:30 a.m. to 4:00 p.m. on Monday, Tuesday, Wednesday, and Thursday and from 8:30 a.m. to 12:30 p.m. on Friday. Said offices shall not open on Saturdays, Sundays and legal holidays in accordance with MGL c. 41, § 110A, inserted therein by Chapter 265 of the Acts of 1947.
State law references — Closing public offices on Saturday, MGL c. 41, § 110A; closing public offices on legal holidays, MGL c. 136, § 12; legal holidays enumerated, MGL c. 4, § 7.
Whenever a public hearing is ordered by any board or officer of the City, such board or officer shall forthwith give notice thereof to the City Clerk and, following such hearing, shall give like notice of its or his/her decision with respect to any matter considered thereat. Upon receipt of such notice, the City Clerk shall send a copy thereof to each member of the City Council setting forth the time and place of the hearing and the matter to be considered or the decision with respect to any such matter, as the case may be.
[Added 1-20-2004 by Ord. No. 03-298]
Advertisement and administrative costs for public hearings will be borne by the petitioner making a request that requires a public hearing in accordance with City ordinances, regulations of City boards and commissions, Massachusetts General Laws and Massachusetts regulations, federal laws and federal regulations.
Whenever it is required by law, ordinance or regulation that a public hearing be held by any board or officer of the City relating to the construction, reconstruction, alteration, demolition or use of any building or structure or to the use of any land located or proposed to be located within 300 feet of the boundary line of an adjoining city or town, such board or officer shall send, or cause to be sent, not less than seven days prior to the date of such hearing, a written notice thereof to the Mayor and Council or to the Selectmen of such city or town.
[1]
Editor's Note: Former § 4-5, Settlements of legal action, added 6-18-1979 by Ord. No. 20309, was deleted 8-21-2017 by Ord. No. 2018-4.
[Added 12-19-1994 by Ord. No. 95-87]
A. 
Not later than the first Monday of April of the preceding fiscal year, each department, commission, board of trustees or committee of the City of Melrose, if formed by ordinance or charter, and the School Department shall submit to the Mayor and Chief Financial Officer of the City a requested appropriation for the forthcoming fiscal year. Such request shall include a mission statement detailing goals and objectives for the forthcoming year and a rationale for each appropriation line item requested.
[Amended 8-21-2017 by Ord. No. 2018-4]
B. 
Annually, not later than the first Monday of June, the Mayor shall submit to the City Council a request for an annual appropriation necessary for the operations of the City of Melrose for the forthcoming fiscal year. The annual appropriation request shall be constituted as the City budget and shall be divided as follows, with each part to be considered and approved separately by the City Council:
(1) 
City of Melrose operating budget, including a financial report for the City of Melrose, prepared by the Chief Financial Officer, detailing revenue sources and indicating municipal bonded indebtedness and other items deemed necessary by the Chief Financial Officer.
(2) 
Water Enterprise Account budget, including a report from the Treasurer/Collector detailing the revenues and expenditures of said account for the previous year. This budget shall include a recommended water rate sufficient to meet the proposed budget.
(3) 
Sewer Enterprise Account budget, including a report from the Treasurer/Collector detailing the revenues and expenditures of said account for the previous year. This budget shall include a recommended sewer rate sufficient to meet the proposed budget.
(4) 
Capital improvement budget, including a three-year capital needs assessment, provided that debt-servicing capacity and funding permit such a budget.
(5) 
School Department budget, including a report from the Superintendent of Schools on the state of public education in Melrose. Said report shall include enrollment figures, achievement scores or other measurable data available and an evaluation of physical plant. Any other information deemed necessary by the Mayor shall also be included. The Mayor shall also request from the Melrose representative on the Northeast Regional Vocational School Committee any information deemed necessary by the Mayor and the City Council.
[Amended 8-21-2017 by Ord. No. 2018-4]
C. 
A budget shall be established annually for the operations of the Mount Hood Municipal Park and Golf Course. This budget shall be prepared by the City Board of Park Commissioners and be considered as a separate and distinct budget from the other municipal budgets.
[Amended 8-21-2017 by Ord. No. 2018-4]
D. 
All budgets shall be submitted in a format approved by the Chief Financial Officer of the City of Melrose and the Massachusetts Department of Revenue.
E. 
All budgets submitted by the Mayor to the City Council must be balanced. A balanced budget is defined as one in which actual or projected revenues equal requested expenditures. For any budget deemed unbalanced, the Mayor must submit recommended revenue adjustments or expenditure reductions which will, if legislated, balance said budget.
A. 
Whenever it shall be deemed necessary by any department of the City to request a transfer of funds from any account to another account, such request shall be made in writing addressed to the Mayor and City Council and shall contain the correct designation of the accounts from which and to which the transfer is to be made. Such requests shall also be accompanied by a written statement from the City Auditor certifying that there is a balance available in the account from which the transfer is to be made sufficient to provide the amount deemed to be required as aforesaid.
B. 
The foregoing shall be in addition to all other requirements of general or special law relating to such transfers.
State law reference — Transfer of appropriations, MGL c. 44, § 33B.
Every request for an appropriation or transfer of funds made by any officer or board in charge of a department shall be in writing, addressed to the Mayor and City Council, and shall be in such detail as to show the estimated cost of each item. Whenever the estimated cost of any article or service for which an appropriation or transfer is requested is contingent upon the receiving of an allowance representing the trade-in value, so-called, of property belonging to the City, a statement to that effect shall be included in such request.
State law reference — Information to be furnished by department heads requesting appropriation, MGL c. 44, § 31A.
[Amended 10-6-1997 by Ord. No. 98-071]
A. 
No purchase for the City shall be made by any board, committee, agent or person unless the order therefor is written on an order or requisition blank furnished by the City Auditor.
B. 
Such order or requisition shall state the department issuing it, the appropriation to which the expenditure is to be charged, the name and address of the person from whom the purchase is to be made, the items wanted, the amount and the price of each and the terms and provisions for a cash discount of not less than 2% for payment on or before the 10th day of the month following the date of receipt of the goods by the department issuing the order or requisition and shall specify that all charges for express or postage shall be prepaid and that duplicate bills shall be sent immediately to the department.
C. 
The City Auditor may reject any bill presented in violation of the foregoing subsections.
D. 
Upon receipt of bills, if they agree with the order or requisition, the head of the department or, in departments under charge of executive boards, such persons as are legally authorized to sign requisitions or orders and approve bills shall approve and present to the City Auditor, on or before the seventh day of each month, such bills incurred during the preceding month.
E. 
In recognition of the need to make more efficient use of our natural resources, create markets for the materials collected in recycling programs, reduce solid waste volume and disposal costs and serve as a model for private and public institutions, the City of Melrose is committed to purchasing products which are environmentally preferable and/or made of recycled materials whenever such products meet quality and performance requirements and are available at reasonable prices and terms.
State law references — Oaths to payrolls and bills, MGL c. 41, § 41; filing of all contracts with City Clerk and City Auditor, MGL c. 41, § 17; approval of bills by City Auditor, MGL c. 41, § 52.
No purchases shall be made by any of the several departments of the City after June 15 in any year, except in cases of emergency with the approval of the Mayor. All bills of the departments shall be transmitted to the City Auditor not later than June 20 in any year, provided that in such cases where bills are not available, each department shall furnish the City Auditor, not later than June 20 as aforesaid, with a certificate showing that these certain liabilities have been contracted or incurred and the details and amounts of such liabilities.
[Added 12-19-1994 by Ord. No. 95-103, approved in the Legislature 8-16-1995; amended 10-1-2007 by Ord. No. 08-028]
Advertisement for proposals shall be conducted in accordance with MGL c. 30B.
[Added 12-19-1994 by Ord. No. 95-103, approved in the Legislature 8-16-1995; amended 10-1-2007 by Ord. No. 08-028]
All contracts shall be made in accordance with MGL c. 30B.
A. 
Subject to the provisions of Chapter 24, Article II, Fire Department, § 24-24, no department, board, officer or employee shall dispose of any personal property belonging to the City except by the express authorization of the City Council with the approval of the Mayor. All orders passed by the City Council granting authority to dispose of personal property as aforesaid shall specify in detail the several articles which may be disposed of and may provide for the minimum price at which any or all of such articles may be sold.
B. 
Whenever authorization shall have been granted for the disposition of property as aforesaid, the board, department, officer or employee having such property in charge shall advertise at least once in a newspaper published in the City that such property is to be sold, specifying the several articles and requesting bids therefor at a date not less than one week from the date of such advertisement. In the event that no bids are received, it shall be advertised a second time and, if no bids are then received, the property so advertised may be disposed of in such manner as the board, department, officer or employee may deem to be in the best interests of the City, but subject to the approval of the Mayor.
State law reference — Authority of City to convey personal property, MGL c. 40, § 3.
[Added 6-18-2018 by Order No. 2018-169]
A. 
Purpose. This section establishes and authorizes revolving funds for use by City departments, boards, committees, agencies and officers in connection with the operation of programs or activities that generate fees, charges, or other receipts to support all or some of the expenses of those programs or activities. These revolving funds are established pursuant to MGL c. 44, § 53E 1/2.[1]
[1]
Editor's Note: The following Order Nos. reauthorized the City of Melrose Revolving Funds Table as adopted by City Ordinance 6-18-2018 and further authorized by MGL c. 44, § 53E ½: Order No. 2019-87, adopted 6-17-2019; Order No. 2020-90, adopted 6-24-2020.
B. 
Expenditure limitations. A department or agency head, board, committee or officer may incur liabilities against and special monies from a revolving fund established and authorized by this section without appropriation subject to the following limitations:
(1) 
Fringe benefits of full-time employees whose salaries or wages are paid from the fund shall also be paid from the fund.
(2) 
No liability shall be incurred in excess of the available balance of the fund.
(3) 
The total amount spent during a fiscal year shall not exceed the amount authorized by the City Council in any given fiscal year.
C. 
Interest. Interest earned on monies credited to a revolving fund established by this section shall be credited to the general fund.
D. 
Procedures and reports. Except as provided in MGL c. 44, § 53E 1/2, and this section, the laws, charter provisions, rules, regulations, policies or procedures that govern the receipt and custody of City monies and the expenditure and payment of City funds shall apply to the use of a revolving fund established and authorized by this section. The Chief Financial Officer shall include a statement on the collections credited to the fund, the encumbrances and expenditures charged to each fund and the balance available for expenditure in the regular report the Chief Financial Officer provides the department, board, committee, agency or officer on appropriations made for its use.
E. 
Authorized revolving funds. The table set forth herein establishes:
(1) 
Each revolving fund authorized for use by a City department, board, committee, agency or officer;
(2) 
The department or agency head, board, committee or officer authorized to spend from each fund;
(3) 
The fees, charges and other monies charged and received by the department, board, committee, agency or officer in connection with the program or activity for which the fund is established that shall be credited to each fund by the Chief Financial Officer;
(4) 
The expenses of the program or activity for which each fund may be used;
(5) 
Any restrictions or conditions on expenditures from each fund;
(6) 
Any reporting or other requirements that apply to each fund; and
(7) 
The fiscal years each fund shall operate under this section.
Fund No.
Revolving Fund
Department, Board, Committee, Agency or Officer Authorized to Spend from Fund
Fees, Charges or Other Receipts Credited to Fund
Program of Activity Expenses Payable from Fund
Restrictions or Conditions on Expenses Payable from Fund
Other Require-ments/ Reports
Fiscal years
2607
Veterans
Veterans Service Officer and Board
Donations
Supplies, administrative fees and permits for any programs related to veteran services and Melrose community events
$15,000 annual cap
Fiscal Year 2019 and subsequent years
2652
Recreation
Park Commission
Registration and user fees collected for Recreation Department sponsored programs
Costs associated with the various programs sponsored by the Recreation Department, including the Director and Assistant Director's salaries, program coordinator salaries, as well as supplies and equipment needed to run the program
$450,000 annual cap
Fiscal Year 2019 and subsequent years
2657
Recycling
Director of Public Works
Fees collected from the collection and recycling of white goods and metal, TV's monitors and special recycling events, sale of recycled paper and other products collected at our facility, sale of yard waste, compost, etc.
Hazardous household recycling funding, purchase, repairs and preplacement of recycling bins, roll-offs, trucks, equipment, containers and maintenance of the Public Works Operations Facility recycling drop-off area and salaries
$65,000 annual cap
Fiscal Year 2019 and subsequent years
2658
Inspectional Services
Director of Inspectional Services
Fees from inspections of multifamily homes; fees from the inspection of day-care centers and places serving alcohol
State-mandated certificates of inspections, multifamily inspections, equipment, contracted inspectors, education and printing
$15,000 annual cap. Salaries related to contracted inspectors are only paid from this fund
Fiscal Year 2019 and subsequent years
2659
Health
Director of Health Department
Fees associated with public health programs
Costs associated with flu clinics, sale of bike helmets, salaries and CPR classes
$60,000 annual cap
Fiscal Year 2019 and subsequent years