City of Oneonta, NY
Otsego County
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Table of Contents
Table of Contents

§ C-48 General provisions.

[Amended 6-7-2016 by L.L. No. 1-2016]
A. 
Departments. The Common Council may establish or abolish City departments, offices, or agencies in addition to those created by this Charter and may prescribe the functions of all departments, offices, and agencies.
B. 
Personnel system. All appointments and promotions of City employees shall be made solely on the basis of merit and fitness demonstrated by examination or other evidence of competence, and according to the provisions and requirements of the Civil Service Law.
C. 
Salaries. The City Manager shall recommend salaries of all department heads, nonelected, and nonunion personnel for Common Council approval.
D. 
Employment positions. The Mayor and Common Council shall approve in advance the creation of all employment positions within the City. The City Manager shall provide the Common Council with the position title, rate of pay, description of duties to be performed, and the planned date of hire.

§ C-49 Department of Finance.

[Amended 6-7-2016 by L.L. No. 1-2016]
A. 
Constituted. There shall be a Department of Finance, the head of which shall be the Director of Finance, which shall be responsible for the management and disbursement of all City revenues and other assets.
B. 
Role. The Director of Finance shall be the chief fiscal officer of the City. The Director shall administer the financial affairs of the City and shall have the following powers and duties:
(1) 
Draft the annual budget based on department budget requests and revenue estimates.
(2) 
Supervise and be responsible for the disbursement of all moneys and have control over all expenditures as provided in this Charter, to insure that budget appropriations are not exceeded.
(3) 
Have custody of all moneys belonging to the City, and keep accounts in conformance with a uniform system of accounts formulated and prescribed by the State Comptroller.
(4) 
Collect all taxes, special assessments, and other revenues of the City or for whose collection the City is responsible, and receive all moneys receivable by the City from the state or federal government, or from any court, or from any office, department, or agency of the City.
(5) 
Have custody of all investments and invested funds of the City, or in possession of such City in a fiduciary capacity, except as the Common Council may provide by resolution for custody by a different escrow or as may be required by general law.
(6) 
Submit to the City Manager and Common Council a monthly statement of all receipts and disbursements in sufficient detail to show the financial condition of the City.
(7) 
Process all special assessments for the City, refer same to the Assessor for inclusion in the assessment and tax roll or separate roll, and give notice of taxes and assessments as may be required by law.
(8) 
Deposit regularly all moneys received and belonging to the City to accounts in one or more banks or trust companies designated by the Common Council.
(9) 
File in the office of the City Clerk within 120 days after the end of the fiscal year a balance sheet and a statement showing in detail all revenues and expenditures during the previous fiscal year and the outstanding indebtedness of the City at the end of the fiscal year. The Director of Finance shall, within 10 days, cause to be published in the official newspaper, either a notice that the annual financial statement has been filed and is available for inspection or a summary of such statement in a form approved by the State Comptroller, with an endorsement that details of the full statement are on file in the office of the City Clerk.
(10) 
Submit written reports of the fiscal affairs of the City as directed by the Mayor or the Common Council in such form as it may require, and file said report in the Office of the City Clerk.
(11) 
Perform such other duties not inconsistent with the duties of office as may be determined by resolution of the Common Council.
C. 
Check signing. In the absence or inability of the Director of Finance and the Deputy Director of Finance, the Common Council may, by resolution, determine that the Mayor and/or City Manager shall sign checks and a copy of such resolution shall be notice to the depository of such authorization.
D. 
The purchasing agent:
(1) 
Shall purchase and be responsible for the proper receipt of all materials and supplies, including those on which bids are obtained after publication of legal notices.
(2) 
May sell, under the direction and control of the Common Council, all property of the City, real and personal, not needed for public use and authorized to be sold.
(3) 
Shall have charge of all storerooms and warehouses of the City maintained and designated as storage space for all materials and supplies belonging to the City.
(4) 
Shall establish and maintain a current inventory account.
(5) 
Shall prepare and be responsible for the publication of advertisements for bid for all purchase contracts and public works contracts for all City departments, as authorized by the Common Council and in accordance with the following procedures:
(a) 
The City Engineer or other authorized representative shall provide technical assistance and guidance in the preparation of the advertisements for bid and the contract documents.
(b) 
The purchasing agent or a designee shall publicly open and read all bids received at the time and place specified in the advertisements for bid.
(c) 
The issuance of plans and specifications and the receipt of mailing fees, deposits, bid bonds, certified checks, contract bonds, and other related action shall be the responsibility of the purchasing agent unless otherwise provided by the Common Council.
(d) 
The purchasing agent and, where necessary or appropriate, the City Engineer or other authorized representative shall review the bids to determine the lowest responsible bidder so that a recommendation for an award can be made.
(e) 
When an award is made by the Common Council, the purchasing agent shall arrange for the execution of the contract documents by the successful bidder and the Mayor.

§ C-50 Department of the City Clerk.

A. 
Constituted. There shall be a Department of the City Clerk, the head of which shall be the City Clerk.
B. 
Term. The City Clerk shall hold office for an indefinite term and may be removed for just cause upon recommendation of the City Manager by a majority vote of the Common Council.
C. 
Role. The City Clerk shall:
(1) 
Perform the functions and discharge the powers and duties of the City Clerk pursuant to law.
(2) 
Act as the Clerk for the Common Council and for the Board of Public Service, Parks and Recreation Board, and City of Oneonta Planning Commission, and keep a journal of all proceedings and a record of the minutes of all meetings of these respective boards and commissions and of the Common Council.
(3) 
Keep and maintain the original authenticated copies of all resolutions, ordinances, and local laws. At the close of each year, s/he shall compile or codify and bind all local laws, ordinances, and resolutions, or true copies thereof, in books to be provided for that purpose with the advice and assistance of the City Attorney. The City Clerk shall properly index such books, compilations, and codifications. This record, or a copy duly certified by the City Clerk, shall be presumptive evidence in all courts and places, and in all actions and proceedings, of the due and proper passage of any such local law, ordinance or resolution.
(4) 
Issue licenses and permits under authority of the Common Council or of a City Clerk pursuant to this Charter, the City Code, or other applicable law. The City Clerk shall keep a record of each application and license, if issued, the party to whom issued, and the fee paid. The City Clerk shall turn over all fees to the Director of Finance on a regular basis.
(5) 
Serve as the Registrar of Vital Statistics.
(6) 
Have such other powers and duties as may be prescribed by this Charter, local law, or ordinance.

§ C-51 Department of Law.

A. 
Constituted. There shall be a Department of Law, the head of which shall be the City Attorney.
B. 
Role. The City Attorney shall be the legal adviser for all officers, agencies, and boards and commissions of the City. S/he shall prosecute and defend all actions and proceedings by and against the City and every department thereof, and perform such other professional services relating to the City as the City Manager or Common Council may direct. The City Attorney shall prepare all legal papers, contracts, deeds, and other instruments for the City and all City officers, departments, agencies, boards, and commissions.
C. 
Transition. The City Attorney shall, at the expiration of the term of office, deliver to the succeeding City Attorney, as soon as qualified, the record or register of all suits or proceedings in which the City or any of its departments may be a party and also all the papers on the part of the City therein, and also sign stipulations substituting such successor as Attorney for the City to such suits or proceedings to the end that an order may be entered making such substitution.
D. 
Collected costs. All costs in litigated cases, wherein the City is successful, shall belong to the City, and when collected shall be paid to the Director of Finance and credited to and form part of the general fund of the City.
E. 
Appointment of City Prosecutor. The Mayor shall appoint an attorney to serve as City Prosecutor who shall prosecute all criminal and quasi-criminal offenses and proceedings in City Court and all subsequent appeals.

§ C-52 Department of Personnel.

A. 
Constituted. There shall be a Department of Personnel, the head of which shall be the Personnel Director.
B. 
Role. The Personnel Director is responsible for and shall enforce the provisions of federal, state, and local laws as they relate to City personnel.
C. 
Other powers and duties. The Personnel Director shall have other powers and duties as may be prescribed by this Charter, local law, or ordinance, or as directed by the City Manager or Common Council.
D. 
Civil Service Commission. A Civil Service Commission shall be in the Department of Personnel. The Commission shall have all the powers and duties of a municipal civil service commission as provided in the Civil Service Law or in any other statute or local law pertinent to the Commission. The City shall provide staff assistance to the Civil Service Commission.

§ C-53 Department of Assessment.

[Amended 6-7-2016 by L.L. No. 1-2016]
A. 
Constituted. There shall be a Department of Assessment, the head of which shall be the Assessor.
B. 
Appointment. The appointment of the Assessor, term of office, qualifications, duties, and removal shall be in conformance with the Real Property Tax Law.
C. 
Powers and duties. The Assessor shall have the following powers and duties:
(1) 
Make all assessments for general tax or special assessment purposes in accordance with the provisions of the Real Property Tax Law.
(2) 
Be responsible for the maintenance and revision of the tax roll.
(3) 
Perform such other functions as may be required by applicable law.
D. 
Board of Assessment Review. There shall be a Board of Assessment Review, the members of which shall be appointed and qualified as provided in the Real Property Tax Law. The Board of Assessment Review shall hear and determine complaints in relation to assessments, as provided in the Real Property Tax Law.

§ C-54 Department of Engineering.

[Amended 6-7-2016 by L.L. No. 1-2016]
A. 
Position. There shall be a Department of Engineering, the head of which will be the Director of Engineering.
B. 
Role. The Director of Engineering shall be responsible for the administration of the following departments: Public Service (streets, parks, sewers, and water distribution), Engineering, Wastewater Treatment, Water Treatment, and Code Enforcement as well as the supervision of the maintenance of all City parks, buildings, and facilities.
C. 
Functions. The Director of Engineering shall:
(1) 
Oversee all engineering required by the Common Council or Board of Public Service and by the other departments and the other officers of the City.
(2) 
Ensure that all professional engineering requirements of the City are met, including but not limited to the water treatment plant, wastewater treatment plant, streets, and parks, and engineering functions related to purchases, contracts, and public works generally.
(3) 
Provide for the maintenance and retention of books and records of all surveys and maps of public places, streets, avenues, and lanes, and the grade thereof; and sidewalks, water mains, sewers, and sewer inlets, with location and grade thereof. Such books and records shall be properly indexed, and shall be the property of the City.

§ C-55 Police Department.

[Amended 6-7-2016 by L.L. No. 1-2016]
There shall be a Police Department, the head of which shall be the Chief of Police.

§ C-56 Fire Department.

[Amended 6-7-2016 by L.L. No. 1-2016]
There shall be a Fire Department, the head of which shall be the Fire Chief.

§ C-57 Department of Public Transportation.

[Amended 6-7-2016 by L.L. No. 1-2016]
A. 
Constituted. There shall be an Oneonta Public Transit System (OPT), the head of which shall be the Transportation Director.
B. 
Role. The Transportation Director shall perform all related transportation duties required by the Common Council with the assistance of the Transportation Committee. These duties shall include, but not be limited to, the establishment and maintenance of bus routes; fare recommendations; vehicle maintenance and purchase recommendations; maintenance of all records required by law; direction and supervision of all employees of OPT; appointment recommendations of all employees; and any additional duties and responsibilities as may become necessary to maintain the operation of the Oneonta Public Transit System.

§ C-58 Department of Central Garage.

[Amended 6-7-2016 by L.L. No. 1-2016]
A. 
Constituted. There shall be a Department of Central Garage, the head of which shall be the Fleet Operations Manager.
B. 
Role. The Fleet Operations Manager shall service and maintain all City motor vehicles.

§ C-59 Department of Community Development.

[Amended 6-7-2016 by L.L. No. 1-2016]
A. 
Constituted. There shall be a Department of Community Development, the head of which shall be the Director of Community Development.
B. 
Role. The Department is responsible for promoting the economic and neighborhood development of the City including industrial, commercial, and residential growth and development; coordination with local businesses, governmental and nongovernmental agencies concerning development issues and funding; and the enhancement of residential areas of the City. The Department shall have other related powers and duties as assigned by the City Manager, the Mayor, or the Common Council.