[HISTORY: Adopted by the Town Council of the Town of Braintree 5-18-2010 by Ord. No. 09-053. Amendments noted where applicable.]
Standing multiple member bodies. This chapter describes all current standing multiple member bodies of the Town. The Town Council may establish additional standing multiple member bodies of the Town, upon the request of the Mayor, by the enactment of an ordinance amending this chapter and creating said standing multiple member body. All ordinances establishing standing multiple member bodies shall specify the following: membership, term of office, appointing authorities and responsibilities.
Committees of the Town Council. The Town Council may from time to time, by vote, establish advisory multiple member bodies to assist it in carrying out its legislative responsibilities. Whenever the Town Council establishes such a committee it shall, in writing, advise the Mayor it has done so, including in such notice the names and addresses of the persons appointed.
Committees of the Mayor. The Mayor may from time to time establish advisory multiple member bodies to assist the office of the Mayor in carrying out its executive and administrative responsibilities. Whenever the Mayor establishes such a committee the office of the Mayor shall, in writing, advise the Town Council it has done so, including in such notice the names and residence addresses of the persons appointed, for such action as the Town Council deems necessary or advisable in accordance with Charter Section 2-10.
Town residency required. Unless some other provision is made in a general or special law, by Charter, or by ordinance, all members of multiple members bodies shall at all times be residents of the Town of Braintree; provided, however, that nonresidents who hold a Town office or Town employment may serve as a member of a multiple member body as a representative of the Town office or Town employment held. Any person who during the term of office as a member of a multiple member body removes from the Town and becomes a resident of another municipality shall be deemed to have resigned as a member of the multiple member body.
Limitations of authority. Unless some other provision is made in this chapter, a multiple member body shall not have any power or authority over any of the day-to-day activities of the agency or department within which it serves but shall be advisory only.
Editor's Note: Amended at time of adoption of Code (see Ch. 1.10, Adoption of Code).
Compensation. Unless some other provision is made in this chapter, all members of multiple member bodies shall serve without compensation. Subject to appropriation and to prior authorization by their appointing authority, members of multiple member bodies may be reimbursed for their actual and necessary expenses incurred in the performance of their duties.
Except as otherwise provided by these ordinances, as soon as possible following the first day of business in each January, each multiple member body shall elect from its membership a chair, vice chair and clerk. Multiple member bodies may further elect a treasurer and such other officer or officers as are deemed necessary or as may be required by statute. Each multiple member body shall, forthwith following its annual organization and election of officers, file a report in the office of the Town Clerk on a form approved by the Town Clerk.
The chair shall preside over all meetings of the multiple member body and shall be its official representative in all proceedings before the Town Council, with the Mayor, with other officials of the Town and with the public. The vice chair shall perform the chair's functions, in the absence of the chair.
The clerk shall be responsible for the certification of the minutes of the meetings of the multiple member body, observance of the Public Records Law and the Open Meeting Law, and maintenance of other records of the multiple member body. In addition to the records required to be kept by MGL c. 66, § 5A, the clerk shall, quarterly, prepare a statistical summary of the attendance record of each member of the multiple member body, a copy of which shall be filed with the Town Clerk and a copy of which shall be filed with the Mayor.
Editor's Note: See MGL c. 66, Public Records, and MGL c. 30A, §§ 18 to 25.
The clerk of each multiple member body shall be responsible for notifying the Town Clerk and the Mayor of the regularly scheduled meetings and all special meetings. The notification shall also include the location where each meeting will be held. The clerk shall also file a notice of the time and place of each meeting with the Town Clerk, who shall ensure posting of all meeting schedules, consistent with the Open Meeting Law.
Each multiple member body may, by a majority vote of its membership, establish a subcommittee for the purpose of addressing a particular issue or issues. A report of the activities of any such subcommittee shall regularly be made to the full multiple member body. Each subcommittee so established shall observe laws relevant to the keeping of public records, the Open Meeting Law, and any other laws as prescribed by the Charter, by ordinance or by state law.
Copies of the minutes of all meetings of all multiple member bodies shall be filed with the Town Clerk. The minutes of all executive sessions of multiple member bodies shall be filed with the Town Clerk as soon as possible following the date the minutes of those meetings have been made public. This filing of minutes of meetings with the Town Clerk is for the convenience of the public. Such filing shall not be construed to be the official records of the multiple member body. The official records shall continue to be maintained in the custody of the person designated pursuant to MGL c. 66, § 6.