[HISTORY: Adopted by the Board of Trustees of the Village
of Buchanan 7-13-1987 by L.L. No. 3-1987 (Ch. 51 of the 1971
Code). Amendments noted where applicable.]
The position of Village Administrator is hereby established.
The Village Administrator shall be appointed by the Board of
Trustees upon the recommendation of the Mayor for an indefinite term
and shall remain in the position at the pleasure of said Board of
Trustees. The Administrator shall be chosen by the appointing authority
without regard to the appointee's political beliefs and solely
on the basis of the appointee's training and experience, with
special reference to actual experience or knowledge of the responsibilities
and duties of the position as hereinafter set forth. At the time of
appointment, the Administrator need not be a resident of the Village
or the State of New York but shall become a resident of the Village
or the Town of Cortlandt or within one statute mile of the border
thereof, within one year after appointment and qualification and so
remain during tenure. No elected official of the Village shall be
eligible for such appointment during the term for which the official
shall have been elected nor within one year after the expiration of
said term.
Subject to the approval, direction and control of the Board
of Trustees, or in those instances where approval, direction and control
is, by applicable law, reserved to the Mayor, then under the approval,
direction and control of the Mayor, and in accordance with such rules
and regulations as may be promulgated by the Board of Trustees, the
Village Administrator shall:
A.
Oversee the enforcement of the rules, regulations, ordinances, local
laws and codes of the Village so that they are administered efficiently
and impartially.
B.
Oversee and coordinate personnel practices and the work of all Village
employees, including the maintenance of personnel files, comparative
wage and salary plans, safety programs, in-service training programs
for both incoming and veteran employees with emphasis on incentives
and employee effectiveness and consult on the recruitment and employment
of key administrative employees.
C.
Prepare, as Budget Officer, when so designated by the Mayor, the
annual operating budget according to law and, when directed by the
Board of Trustees, prepare the capital projects budget.
D.
Be responsible for the preparation of all bid specifications and
act as purchasing agent for all Village offices, departments, boards
and commissions.
E.
Supervise and control all encumbrances, expenditures and disbursements,
including the auditing of all vouchers, to ensure that budget appropriations
are not exceeded.
F.
Keep the Board of Trustees fully informed as to the Village's
financial condition and future monetary needs for operational and
capital projects purposes.
G.
Keep the Board of Trustees and appropriate Village officials advised
of pending federal, state and county legislation and of the availability
of any applicable grants in aid from higher levels of government.
H.
Attend all meetings of the Board of Trustees unless excused by the
Mayor, with the right to take part in any discussion but having no
vote.
I.
Consult with appropriate Village officers and employees in the preparation
of any resolutions, ordinances or local laws for the consideration
of the Board of Trustees.
J.
Recommend to the Board of Trustees for adoption such measures as
the Administrator may deem necessary or expedient for the health,
safety or welfare of the Village residents or for the improvement
of administrative services through greater productivity and economy.
K.
Keep the Village residents fully informed of Board policies, procedures
and plans for the delivery of services and for capital projects and
expeditiously respond to all inquiries of Village residents.
L.
Perform such other duties as may be required by resolution of the
Board of Trustees.
M.
Have authority to direct the various department heads in the performance
of their duties for the Village.
[Added 7-5-1988 by L.L. No. 10-1988]
N.
Have sole authority over the day-to-day operations and administration
of the Village unless specific instructions to the contrary are given
by the Mayor and the Board of Trustees.
[Added 7-5-1988 by L.L. No. 10-1988]
The Village Administrator shall receive such compensation and
benefits as the Board of Trustees shall fix.
A.
In the case of a vacancy or during the absence or disability of the
Village Administrator, the Board of Trustees may designate some properly
qualified person to perform the duties of the Administrator on an
acting basis for a period not to exceed 90 days.
B.
If, when a vacancy occurs or during the absence or disability of
the Village Administrator, an Acting Administrator is not designated
pursuant to this section, then the Mayor or any member of the Board
of Trustees who assumes, at the request of the Board of Trustees,
the extra duties and responsibilities of the day-to-day operation
of the Village normally performed by the Village Administrator shall,
in addition to his or her regular compensation, be entitled to a sum
not to exceed $1,000 for each month or part thereof during which he
or she performs such duties and responsibilities. The specific amount
for each month shall be determined by a resolution of the Board of
Trustees at the first meeting of the following month. Any additional
payments pursuant to this section shall be paid for a period of no
longer than three months during any continuous vacancy, absence or
disability.
A.
The Board of Trustees may remove the Village Administrator in accordance
with the following procedures:
(1)
The Board of Trustees shall adopt, by affirmative vote of the majority
of its membership, a preliminary resolution which shall state the
reasons for such removal and may suspend the Village Administrator
from duty for a period not to exceed 30 days with pay but without
reimbursable expenses. A copy of the resolution shall be delivered
to the Village Administrator personally or by certified mail to the
Administrator's home address within five days after adoption.
(2)
Within five days after receipt of the resolution, the Village Administrator
may file with the Village Clerk a written request for a public hearing.
Such hearing shall be held at an advertised meeting not earlier than
20 days or later than 30 days after the hearing request has been filed
with the Village Clerk.
(3)
The Board of Trustees may adopt a final resolution of removal, which
may be made effective immediately, by affirmative vote of the majority
of the membership of the Board any time after 10 days from the day
of delivery of the preliminary resolution to the Village Administrator
if the Administrator has not requested a public hearing or at any
time after the public hearing if such was requested.
(4)
The Village Administrator shall continue to receive full salary until
the effective day of the final resolution of removal and for a period
of 60 days thereafter.
B.
The action of the Board of Trustees in suspending or removing the
Village Administrator shall not be subject to review by any court
or agency.
Nothing contained herein shall be deemed or construed as abolishing,
transferring or curtailing any powers or responsibilities of the Mayor
or Board of Trustees or other Village officer as prescribed by the
Village Law or other applicable laws of the state.
