Monroe County, IL
 
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Table of Contents
Table of Contents
[Res. No. 99-105, 12-6-1999]
The following banks are designated as depositories for all public monies of Monroe County:
Associated Bank
200 S. Market Street
Waterloo, Illinois 62298
First National Bank
228 S. Main Street
Waterloo, Illinois 62298
Columbia National Bank
700 Columbia Centre
Columbia, Illinois 62236
First State Bank
115 W. Market Street
Red Bud, Illinois 62278
Commercial State Bank
101 S. Main Street
Waterloo, Illinois 62298
Associated Bank
238 N. Main Street
Columbia, Illinois 62236
First Bank of Valmeyer
260 Knobloch Boulevard
Valmeyer, IL 62295
First Bank of Columbia
218 N. Main Street
Columbia, Illinois 62236
Union Planters
102 N. Main Street
Columbia, Illinois 62236
State Bank of Waterloo
113 S. Main Street
Waterloo, Illinois 62298
First Bank of Red Bud
1411 S. Main Street
Red Bud, Illinois 62278
First Bank of Waterloo
1405 N. Market Street
Waterloo, Illinois 62298
West Pointe Bank & Trust Company
995 Columbia Centre
Columbia, IL 62236
The terms of appointment of the following superintendents of County administrative departments and the services of members of the following boards, commissions, and authorities shall be fixed as follows:
(A) 
Boards and commissions.
Board or Commission
Term
(years)
Number of Members
9-1-1 Emergency Telephone System Board
4
9
Zoning Board of Appeals
5
5
Board of Health
3
4
Public Building Commission
5
5
708 Mental Health Funding Board
4
7
Nursing Home Advisory Board
2
5
Nursing Home Endowment Association
4
7
Palmier Hill Cemetery Trustees
3
5
Red Cross Advisory Board
N/A
1
Regional Planning Commission
3
22
Road District Commissioners
4
10
Road District Clerks
4
10
Saint Louis 2004 Board
N/A
1
Southwestern IL Law Enforcement
N/A
3
Southwestern Regional Planning Commission
1
3
Southwestern Resource Conservation Council
1
2
Water Quality Management
2
1
Western Egyptian Economic
N/A
2
(B) 
Appointed County officials.
County Officials
Term
(year)
Ambulance Service Coordinator
1
Animal Control Administrator
1
Emergency Management Agency Coordinator
N/A
Supervisor of General Assistance
2
County Highway Engineer
6
Mapping and Platting Administrator
1
9-1-1 Emergency Telephone System Coordinator
1
Medical Director of Monroe County Nursing Home
1
Monroe County Nursing Home Administrator
1
Recycling Coordinator
3
Weed Commissioner
N/A
Zoning Administrator
1
(C) 
Committees (special).
Special Committee
Term
(years)
Number of Members
4-H Education Foundation
N/A
1
Agricultural Area Committee
N/A
5
East-West Gateway
2 and 4
2
Farmland Assessment Review
3
5
Fire District Trustees
3
14
Fountain Water District
5
7
Greenway Metro-East Plan Rep.
N/A
1
I.C.I.T. Insurance Rep.
1
1
Levee and Drainage Districts
3
15
Local Emergency Planning Committee
3
18
Lou-Del Lighting and Sanitary District
3
3
Noxious Weed Committee
N/A
12
Private Industry Council
4
1
Watershed Planning Committee
2
8
The various elected and appointed officials of Monroe County shall receive from Monroe County an annual salary as established from time to time by ordinance by the County Board of Commissioners.
[Ord. No. 89-03, 4-3-1989]
The Monroe County Courthouse and all grounds adjacent thereto, located at 100 South Main Street, Waterloo, Monroe County, Illinois, are closed to the public and entry thereon is prohibited between the hours of 6:00 p.m. and 6:00 a.m. each day except for the attendance of governmental or social functions specifically approved by the Monroe County Board of Commissioners or the Monroe County Sheriff.
(A) 
Competitive bidding required. Any work or other public improvement which is not to be paid for in whole or in part by special assessment or special taxation, and all purchases of and contracts for supplies, materials, and services shall, except as specifically provided herein, be based whenever possible on competitive bids.
(B) 
Formal contract procedure. All work or other public improvement which is not to be paid for in whole or in part by special assessment or special taxation, and all purchases, orders or contracts for supplies, materials, equipment or contractual services except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000, shall be purchased from the lowest responsible bidder, after due notice inviting bids, unless competitive bidding is waived by a vote of 2/3 of the Board Members then holding office.
(C) 
Notice inviting bids. Notice inviting bids shall be published at least once in a newspaper with general circulation within the County. The County may also advertise all pending work or purchases by posting a notice on the public bulletin board in the Courthouse.
(D) 
Scope of notice. The newspaper notice required herein shall include a general description of the work to be performed or the articles to be purchased, shall state where specifications may be secured, and the time and place for opening bids.
(E) 
Bid deposits. When deemed necessary by the County Board bid deposits shall be prescribed in the public notices inviting bids. Unsuccessful bidders shall be entitled to the return of their bid deposits upon the award of the contract by the County Board. A successful bidder shall forfeit any bid deposit required by the Board upon failure on his part to enter into a contract within 10 days after the award.
(F) 
Bid opening procedure.
(1) 
Sealed. Bids shall be submitted sealed to the County and shall be identified as bids on the envelope.
(2) 
Opening. Bids shall be opened in public at the time and place stated in the public notice.
(3) 
Tabulation. A tabulation of all bids received shall be made by the Board or by a County employee, in which event, a tabulation of the bids shall be furnished to the County Board at its next regular meeting.
(G) 
Rejection of bids. The County Board shall have the authority to reject all bids or parts of all bids when the public interest will be served thereby.
(H) 
Bidders in default to County board. The County Board shall not accept the bid of a contractor who is in default on the payment of taxes, licenses or other monies due the County.
(I) 
Award of contract.
(1) 
Authority in County. The Board shall have the authority to award contracts within the purview of this section.
(2) 
Lowest responsible bidder. Contracts shall be awarded to the lowest responsible bidder on the basis of the bid that is in the best interest of the County to accept. In awarding the contract, in addition to price, the Board shall consider:
(a) 
The ability, capacity and skill of the bidder to perform the contract to provide the service required;
(b) 
Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference;
(c) 
The character, integrity, reputation, judgment, experience and efficiency of the bidder;
(d) 
The quality of the performance of previous contracts or services;
(e) 
The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service;
(f) 
The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service;
(g) 
The quality, availability and adaptability of the supplies or contractual services to the particular use required;
(h) 
The ability of the bidder to provide future maintenance and service for the use of the subject of the contract;
(i) 
The number and scope of conditions attached to the bid.
(3) 
Performance bonds. The County Board shall have the authority to require a performance bond, before entering into a contract, in such amounts as it shall find reasonably necessary to protect the best interests of the County.
(J) 
Open market procedure. All work and purchases of supplies, materials and services of less than the estimated value of $10,000 shall be made in the open market, without newspaper advertisement and without observing the procedure prescribed by this section for the award of formal contracts.
(K) 
Professional services exempt from bidding requirements. All contracts for professional services, including, but not limited to, attorneys, engineers, real estate appraisers and architects and any other profession whose ethical code involved prohibits or discourages involvement in normal bidding procedures, may be entered into by the County without observing the bidding procedures prescribed by this section for the award of formal contracts.
(L) 
Emergency purchases. In case of an apparent emergency which requires immediate work or purchase of supplies, materials or services, the County Board shall be empowered to secure by open market procedure as herein set forth, any work, supplies, materials or services regardless of the amount of the expenditure.
(M) 
Cooperative purchasing. The County shall have the authority to join with other units of government in cooperative purchasing plans when the best interests of the County would be served thereby.
(A) 
No person holding any office, either by election or appointment under the laws or constitution of this State, may be interested in any manner, either directly or indirectly, in his own name or in the name of any other person, association, trust or corporation, in any contract or the performance of any work in the making or letting of which such officer may be called upon to act or vote. No such officer may represent, either as agent or otherwise, any person, association, trust or corporation, with respect to any application or bid for any contract or work in regard to which such officer may be called upon to vote. Nor may any such officer take or receive, or offer to take or receive, either directly or indirectly, any money or other thing of value as a gift or bribe or means of influencing his vote or action in his official character. Any contract made and procured in violation hereof is void.
(B) 
However, any elected or appointed member of the governing body may provide materials, merchandise, property, services or labor if they meet the exemption requirements provided in 50 ILCS Sec. 105/3, et seq.
(A) 
Presentation. All claims against the County for goods purchased, damaged, or originating in any other way, except for claims for salaries and other allowances that are fixed by ordinance must be presented at least three days prior to the County Board meeting. All such claims must be in writing and items shall be specified.
(B) 
Exception. This does not prohibit the County Board from passing on any claims not previously presented to the Board, if, in the opinion of the Board, justice to the claimant requires it.
The County Board shall have the power to purchase liability insurance covering and insuring all County officers, employees and elected officials; said insurance to cover incidents occurring while in the performance of their duties, which insurance may insure, cover and protect any liability which the County officer, employee or elected official may incur. When the insurance has been purchased, the County shall be responsible for all premiums and deductible charges called for by any valid liability insurance policy covering the County officer, employee or elected official.
If the County Board elects not to purchase liability insurance covering and insuring County officers, elected officials and employees as provided in Section 1-4-8 of this chapter, then the County shall indemnify and cause to defend County officers, elected officials and employees from any claim filed by an individual, partnership or corporation when the claim is founded on any act or omission of the officers, elected officials or employees while in the performance of their official duties, except the County shall not indemnify, but shall defend any officer, elected official or employee from any claim made by an individual, partnership or corporation wherein the claim alleges that the officer, elected official or employee acted intentionally, maliciously or wantonly and further, shall not indemnify or cause to defend the officials or employees where the claim is directly or indirectly related to the negligent care or use of a vehicle as defined by the Illinois Compiled Statutes, and the County shall not indemnify any officer, elected official or employee from any claim made by an officer, elected official or employee.
Notwithstanding any other provision of this Code, the County shall not indemnify or cause to defend any officers, elected officials or employees if the officers, elected officials or employees have liability insurance insuring the officers, elected officials or employees from the alleged claim; however, the County shall indemnify the officer, elected official or employee the personal deductible limits of their personal policy.
(A) 
The County does hereby elect to participate in the Illinois Municipal Retirement Fund.
(B) 
Special tax. The County includes in its levy and appropriation ordinance provisions for the levying of a special tax to pay the County's cost of participating in the Retirement Fund and appropriate funds therefrom to pay the cost of participation.
(A) 
Eligible employees shall mean all employees of the County, eligible under the Federal Act.
(B) 
Withholdings from salaries or wages of employees for the purpose provided in sections hereof are hereby authorized to be made in the amounts and at such times as may be required by applicable State or Federal laws or regulations.