Monroe County, IL
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Table of Contents
Table of Contents
Administration — See Ch. 1.
Subdivision Code — See Ch. 34.
Zoning — See Ch. 40.

§ 23-1-1 Lots designated.

[Ord. No. 87-7, 6-5-1989]
All lots in any municipality or regularly recorded subdivision need only be designated by the number of the lot or lots and the name of the subdivision or addition to any subdivision.

§ 23-1-2 Adequate bearings.

[Ord. No. 87-7, 6-5-1989]
Any portion of lot or lots should have adequate bearings and dimensions or be tied into street or road intersections and lot lines on a recorded plat.

§ 23-1-3 Unrecorded plat.

[Ord. No. 87-7, 6-5-1989]
No description shall refer to an unrecorded plat.

§ 23-1-4 Identified points.

[Ord. No. 87-7, 6-5-1989]
Metes and bounds descriptions of all tracts must begin at some known point of beginning that can be readily identified and is so established and witnessed that it can be relocated with certainty if the marker or monument that identifies the point should be destroyed or removed, and markers or monuments referred to for a beginning point must be highway or street intersections on a recorded plat, section corners, quarter section corners and boundaries or a stone or other permanent marker, properly located and witnessed.

§ 23-1-5 Description required of plats.

[Ord. No. 89-14, 9-18-1989]
All calls in the metes and bounds description must have an angular bearing or course that is defined by degrees, minutes, and seconds and must have a distance measured in chains, rods or feet and inches. Following the course of a public road is an acceptable bearing, if said bearing relates to the location of the road as of the date of the deed. The description must close; that is, if the courses and distances of the description are followed step by step from corner to corner, one must come back to place of beginning, the error of closure not greater than one in 5,000.

§ 23-1-6 Curved line descriptions.

[Ord. No. 87-7, 6-5-1989]
All calls in the description which follow a curved line must refer to the point of tangency of the curve as well as to the radius of the curve, the bearing and dimension to the radius point or must follow the curve of a street or highway as established on a recorded plat. The distance given on the call of a curved line should be identified as being measured along the curve or on the arc of the curve.

§ 23-1-7 Tax districts.

[Ord. No. 89-7, 6-5-1989]
When a tract lies in two or more tax districts, the acreage shall be divided by the assessor and improvements on such tract shall be assessed in the district in which the major portion of such improvement lies.

§ 23-1-8 Tract exceptions.

[Ord. No. 89-7, 6-5-1989]
When there is an exception to a tract, the exception must be fully described in the deed to be transferred and comply with the aforementioned requirements.

§ 23-1-9 Addresses of tax persons.

All deeds and transfer declarations must list the name and address of the person or persons to whom the tax bills will be sent, and the address of the property conveyed.

§ 23-1-10 Transfers and references.

[Ord. No. 89-14, 9-18-1989]
All deeds and real estate transfer declarations will require a reference to the previous transfer by giving the book and page number, and no instrument by which the title to real estate or any interest therein or lien thereon is conveyed, created, encumbered, assigned or otherwise disposed of, shall be recorded by the Recorder of Deeds unless the name, address and telephone number of the person who, or government agency which, drafted such instrument is printed, typewritten, stamped or written thereon in a legible manner.

§ 23-1-11 Permanent parcel number on instrument.

[Ord. No. 89-7, 6-5-1989]
The instrument shall contain the permanent parcel index number of the parcel conveyed on the face of the instrument immediately under the property description.

§ 23-1-12 County lines.

[Ord. No. 89-7, 6-5-1989]
When a metes and bounds description is used, and the parcel being described crosses over a County boundary line, the description should describe the area of the parcel in each County.

§ 23-1-13 Real estate transfer declaration.

[Ord. No. 89-7, 6-5-1989]
A deed that is being recorded which requires a real estate transfer declaration, such declaration shall accompany the deed when the deed is being reviewed. The deed and the declaration must be marked as acceptable before either one may be recorded.

§ 23-1-14 Transfer by will or court order.

[Ord. No. 89-7, 6-5-1989]
When a will or other court action transfers ownership or interest in a parcel, a deed shall be recorded in the Recorder of Deeds Office under the guidelines stated in this chapter.

§ 23-1-15 Requirements of Subdivision Code.

[Ord. No. 89-7, 6-5-1989]
No plat of a subdivision shall be marked as approved for recording unless the plat has previously been approved through the provisions of the Monroe County Subdivision Code.[1]
Editor's Note: See Ch. 34, Subdivision Code.

§ 23-1-16 Road approval criteria.

[Ord. No. 90-01, 1-2-1990]
For purposes of deed or plat approval under the provisions of this code a road shall be identified and determined acceptable only when it meets the following criteria:
Road must have been platted and recorded in the County Clerk's office prior to July 1, 1989; or
Must be shown as a maintained County or road district road, as certified to the Superintendent of Highways by the respective road district commissioner, and maintained in a booklet in the Superintendent of Highway's Office.
Any plat or deed making reference to a road not meeting the above criteria must be approved through the procedures of the Monroe County Subdivision Ordinance.

§ 23-1-17 Required approval seal.

[Ord. No. 89-7, 6-5-1989]
Upon passing this code it shall be required that any deed or plat prior to being recorded must be checked and approved for compliance of the provisions of the Plat Act and of this code. The Commissioners of Monroe County shall appoint a person, and establish an office of Mapping and Platting, setting forth the authority to approve or disapprove any deed or plat that does not meet the requirements of the Plat Act or of this code. Any deed or plat not carrying the required approval seal shall not be recorded by the County Clerk and Recorder.

§ 23-1-18 Fee.

[Ord. No. 89-14, 9-18-1989]
A fee shall be levied against every deed or plat that is recorded in the County. This fee shall consist of a ten-dollar charge which shall be added to and collected at the time the deed or plat is reviewed. County, state and federal governments will be exempt from this fee. The monies collected by this fee shall then be deposited into the County's general fund to reimburse the County for providing this service.

§ 23-2-1 Office created.

There is hereby created the office of Director of Mapping and Platting, who shall hereinafter be referred to as the "Director." He shall be appointed by the County Commissioners at the regular December meeting each year.

§ 23-2-2 Duties and responsibilities.

The Director or his designated representative shall be responsible for the following:
Review all deeds, before they are recorded, to insure they comply with the State Plat Act and the County Code pertaining to Mapping and Platting;
Review all plats, prior to recording, to insure they have the required information to comply with the State Plat Act and County Subdivision Code;
Update property maps for the County, whenever a plat is filed, property is divided, corporate lines are changed, or any other map corrections are approved;
Issue new parcel numbers and prepare property record cards, whenever property is divided or a plat is filed;
Prepare and keep updated a prior deed list for every parcel in the County; and
Run a complete set of maps yearly for the Mapping and Platting Office, Zoning Office and County Clerk's Office, in addition to, individual maps on a daily basis for the general public.