City of Warren, PA
Warren County
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Table of Contents
Table of Contents
The fiscal year shall begin on the first day of January and end on the last day of December of each year and may be changed by ordinance, or shall automatically be changed when mandated by statute.
At the time the budget is adopted by Council, the required tax levies proposed in the budget are considered to be adopted or readopted, unless separate ordinance action is mandated by statute. Council shall have the power to levy any taxes permitted by the Pennsylvania Constitution and the laws of the commonwealth.
On or before 45 days prior to the end of the fiscal year, the Manager shall submit a proposed budget to Council for the ensuing year and an accompanying message.
The budget message, as submitted by the Manager, shall explain the budget both in fiscal terms and in terms of programs, policies, activities and plans. It shall outline the proposed financial policies of the municipality for the ensuing year, describe the important features of the budget, indicate any major changes in financial policies, expenditures and revenues from the current year, together with the reasons for such changes, summarize the municipality's debt position, and include other material Council may request or the Manager may deem advisable.
The budget document shall provide a complete financial plan of all municipal funds and activities for the ensuing fiscal year, and the budget submitted for each shall be balanced in that the total of proposed expenditures shall not exceed the total estimated revenue. The budget shall be in such form as the Manager deems desirable, unless otherwise required by Council.
The Manager shall prepare and include, as a separate section in the annual budget submitted to Council, a Capital Improvements Program of capital expenditures of a nonrecurring or long-range nature.
Council shall publish in one or more newspapers of general circulation in the municipality the general summary of the budget, with a notice stating:
The times and places where copies of the budget message and budget document are available for inspection by the public.
The time, place, and date, not less than 15 days after such publication, for a public hearing on the budget. The public hearing shall not be on the date of a regular Council meeting.
Amendment before adoption. Following the public hearing, Council may adopt the budget with or without amendment. In amending the budget, Council may add or increase programs or amounts, except for expenditures required by law or for debt service, or may reduce or delete programs or amounts, provided that no amendment to the budget shall increase the authorized expenditures to an amount greater than the total of estimated revenue.
Adoption. Council shall adopt the budget by resolution on or before the last day of the fiscal year currently ending.
Appropriations. Adoption of the budget shall constitute the appropriation of the amounts specified therein as expenditures from the funds indicated.
Copies of the budget and Capital Improvements Program, as adopted, shall be public record and shall be made available for public inspection.
Supplemental appropriations. If during the fiscal year there is evidence of a need for a supplemental appropriation, and there is available unencumbered revenue in excess of that estimated in the budget, Council may by ordinance make supplemental appropriations for the year in an amount not to exceed such excess.
Emergency appropriations. To meet a public emergency affecting life, health, property or the public peace, Council may by ordinance during the year make emergency appropriations. To the extent that there are not available unencumbered or unappropriated revenues to meet such emergency appropriations, Council may by ordinance authorize the issuance of emergency notes, which may be renewed time to time, but such notes and renewals of any fiscal year shall be repaid not later than the last day of the fiscal year next succeeding that in which the emergency appropriation was made.
Reduction in appropriations. If at any time during the fiscal year it appears probable that revenues available will be insufficient to meet the amounts appropriated, Council shall take such action as it deems necessary to prevent or minimize any deficit, and for that purpose it may by resolution reduce or eliminate one or more appropriations.
Transfer of appropriations. At any time during the fiscal year the Manager may transfer part or all of any unencumbered balance appropriated for programs within a department, office, agency or other unit of organization. Council may, by resolution, at any time during the fiscal year, transfer part or all of any unencumbered appropriated balance from one department, office, agency or other organizational level to another.
Limitations. No appropriations for debt service may be reduced or transferred, and no appropriation may be reduced below any amount required by law to be appropriated or by more than the amount of the unencumbered balance thereof.
Every appropriation shall lapse at the end of the fiscal year to the extent that it has not been expended or encumbered, and thereby shall be reflected in the cash balance estimated to be available at the commencement of the ensuing fiscal year.
[Amended 11-21-2016 by Ord. No. 1885][1]
Council shall provide for an independent annual audit of all municipal funds by a professional accountant. It may provide for more frequent audits, as well as special audits if it deems necessary but shall require the financial report, including the audit, to be completed no later than the last day of the sixth month following the end of the fiscal year being audited. A summary of the results and recommendations of the audit shall be published in a newspaper of general circulation in the municipality.
Editor’s Note: The provisions of this ordinance passed at referendum 11-8-2016.
Before entering upon the duties of their respective offices or positions, the municipal Manager, as well as any officer, agent or employee of the municipality as the Council may determine, shall execute and file with the municipality corporate surety bonds, conditioned for the faithful performance of their respective duties, in such sums as shall be fixed by the Council. All such bonds and sureties thereon, before being accepted by the municipality, shall be approved by the municipal Solicitor. The agency placing such bonds shall be determined by the Council, and the premium therefor shall be paid by the municipality. Such bonds may provide for one or more additional obligees in the event that the officer bonded is acting in a dual or similar capacity with other political subdivisions or governmental or quasi-governmental entities.