City of Warren, PA
Warren County
By using eCode360 you agree to be legally bound by the Terms of Use. If you do not agree to the Terms of Use, please do not use eCode360.
Table of Contents
Table of Contents
[HISTORY: Adopted by the City Council of the City of Warren as indicated in article histories. Amendments noted where applicable.]
GENERAL REFERENCES
Health inspections — See Ch. 60.
Construction codes — See Ch. 195.
Parks, recreation and conservation areas — See Ch. 340.
Peddler and vendors; stands on streets; special events — See Ch. 349, Art. I.
Streets and sidewalks — See Ch. 410.
[Adopted 6-14-1954 by Ord. No. 575 (Ch. 13, Part 1A, of the 1997 Code of Ordinances)]
A. 
As used in this article, the following terms shall have the meanings indicated:
PERSON
Any natural person, partnership, association, firm or corporation.
B. 
Word usage. The singular shall include the plural; the masculine shall include the feminine and the neuter.
[Amended 4-9-1974 by Ord. No. 1027; 12-12-1988 by Ord. No. 1491]
It shall be unlawful for any person to exhibit, show, conduct or operate any place in the City of Warren, Pennsylvania, or to cause or to permit to be exhibited, shown, conducted or operated at any place within said City that is owned, leased, managed or controlled by him any carnival or other public entertainment similar to a carnival.
[Amended 12-8-1997 by Ord. No. 1622]
Any person who shall violate any provision of this article shall, upon conviction thereof, be sentenced to pay a fine not exceeding $600 plus costs and, in default of payment thereof, shall be subject to imprisonment for a term not to exceed 30 days. Each day that a violation of this article continues shall constitute a separate offense.
[Adopted 12-17-2012 by Ord. No. 1821]
[Amended 6-2-2014 by Ord. No. 1846]
As used in this article, the following terms shall have the meanings indicated in this section:
ORGANIZER
The individual, group, organization or committee sponsoring the event for which the special event permit is being obtained, submitting the application for the special event permit, signing the application for the special event permit, and agreeing to the terms set forth in the special event permit application.
OWNER
The individual, group, corporation, association, partnership, limited liability company, or other entity:
A. 
In whose name any attractions, amusement rides, equipment or the like are registered, titled or insured;
B. 
In actual possession of any attractions, amusement rides, equipment or the like;
C. 
In open, peaceable and notorious possession of any attractions, amusement rides, equipment or the like;
D. 
In control of any attractions, amusement rides, equipment or the like;
E. 
Exercising dominion or control over any attractions, amusement rides, equipment or the like;
F. 
Responsible for maintaining a license and/or registration with the Commonwealth of Pennsylvania for any attractions, amusement rides, equipment or the like; or
G. 
Responsible for the maintenance and upkeep of any attractions, amusement rides, equipment or the like.
A. 
A special event is one which requires street closures, has an abnormally large impact on public/park facilities, and/or requires a significant amount of municipal staff support. It is further defined as a temporary event or gathering, including, but not limited to, runs, walks, relays, marathons, bike rides, music festivals, concerts, dances, circuses, carnivals, arts and craft shows, parades, public assemblies, demonstrations, performances, exhibitions, community events, block parties, or similar events which utilize public property, or any event on private property which requires the use of City services and which involves one or more of the following activities, except when the activity is for construction or house-moving purposes only:
(1) 
Closure of a public street, excluding a neighborhood block party which encompasses less than one block.
(2) 
Blockage or restriction of public property which limits the use of parks, sidewalks and/or streets by the general public.
(3) 
Sales of merchandise, food and/or beverages on public property.
(4) 
Erection of a tent on public property.
(5) 
Installation of a stage, band shell, trailer, van, portable building, grandstand or bleachers on public property.
(6) 
Placement of portable toilets on public property.
(7) 
Placement of temporary "no parking" signs in a public right-of-way.
(8) 
Obstruction of a City street, sidewalk or other public passageway which would compromise the ability of the City to respond to a public safety emergency.
(9) 
Maintenance of any activity on any property which is wholly or partially owned or maintained by the City.
(10) 
Provision of City services on public or private property, including, but not limited to, those relating to public safety, fire and sanitary facilities, to a degree over and above that which the City routinely provides.
B. 
Notwithstanding the foregoing, the City acknowledges that block parties are subject to rules and regulations which exist outside of this article and that block parties may be approved by the City's Department of Public Works, Police Chief, and Fire Department without having to comply with the requirements set forth herein. The City does, however, reserve the right to impose the requirements set forth herein or in the Third Class City Code with regard to a block party in the event that circumstances dictate that this is appropriate.
A. 
The event must be open to the public and contribute to the cultural enrichment, economic enhancement, and/or promotion of the City of Warren community.
B. 
The event must not severely disrupt normal business and residential traffic patterns. Plans must be developed that mitigate public inconvenience to the greatest extent possible. Access must be provided and maintained for public safety services (i.e., police, fire and ambulance) during the entire event.
C. 
The proposed site must be suitable for the event, with consideration given to adequate space, traffic flow, parking, electrical power, health and safety requirements, and impact on the site.
D. 
The special event organizer ("organizer") must pay for all municipal reservation/use fees, security deposit, and 50% of the cost of all estimated municipal services in advance of the event.
E. 
Distribution of beer or wine will be considered for event locations, including Betts Park, with a permit and subject to requirements set forth by City ordinance, resolution or state law. Alcohol is not permitted in any other park.
The sale of beer or wine is allowed with special events at Betts Park and/or street locations by approved permit only. Alcohol sales or use is prohibited in any other park locations. Organizer must:
A. 
Obtain an authorization letter from the City of Warren.
B. 
Obtain a permit from the Pennsylvania Liquor Control Board, Bureau of Licensing.
C. 
Organizer will be responsible for maintaining controls as specified by the Pennsylvania Liquor Control Board ("PLCB") and applicable City ordinances and resolutions. Organizer must verify requirements with the PLCB to assure compliance. Organizer must ensure that:
(1) 
Servers are at least 21 years of age.
(2) 
No person under the age of 21 is served.
(3) 
No person who appears to be intoxicated is served.
(4) 
Alcohol is consumed only within designated areas.
(5) 
Alcohol is limited to no more than two servings per customer per purchase. The serving size shall not exceed the standard-size alcoholic beverage serving as stated in 40 Pa. Code § 13.53.
(6) 
No cans or bottles of alcohol are brought into the event area by attendees.
(7) 
Alcohol is not carried out of the designated area.
D. 
Hours of sale will be determined by the City of Warren. Police may close the sale of alcohol at any time during the event if they determine that these controls are not being adhered to or it is determined that the continuation of sales is not in the best interest of public safety.
No person shall install, use and operate within a park, recreation or conservation area a loudspeaker, horn, megaphone or other sound-amplifying equipment for the purposes of giving instructions, directions, talks, addresses or lectures or of transmitting music to any persons or groups of persons in any park, recreation or conservation area or in the vicinity thereof, street, sidewalk or public right-of-way, except when installed, used or operated in compliance with a special event permit issued by the City and when operated in accordance with terms of the permit. Amplifiers permitted in the parks shall be operated only through a power source provided or approved by the City or with a battery. No amplified sound will be permitted past 10:00 p.m. unless the terms of a properly issued permit specify differently.
A. 
Chapter 175, Burning, Outdoor, and any amendments thereto, regulates outdoor burning within the City. This article defines a bonfire as an outdoor fire utilized for permitted ceremonial purposes which has a total area of more than three feet in diameter and two feet in height. A bonfire shall not be conducted within the City of Warren unless a permit granting permission has been issued. An application demonstrating compliance with ordinance requirements is required.
B. 
Other types of outdoor burning may also be permitted in accordance with specific criteria.
The organizer is required to take specific measures to mitigate anticipated negative community impacts, including but not limited to:
A. 
Develop and implement parking and traffic control plans for residential areas.
B. 
Distribute flyers giving advance notice of street closures, traffic detours, etc., to affected residents and businesses.
C. 
Arrange for advance signs on surface streets notifying motorists of street closures, etc.
D. 
The distribution of stickers, coupons or flyers at the event.
Electrical power is limited by location and the amount of power needed. When sufficient electrical power is not available, organizer will need to use whisper-quiet generators for power. If municipal staff is required to assist with electrical setup, the organizer will be billed for the labor, vehicle and material costs of providing electrical service.
A. 
The organizer may be required to develop an event security plan in cooperation with the Warren Police Department. The plan must include how vehicular and pedestrian traffic will be directed, whether there will be shuttle buses and location of pickup and dropoff areas, location of loading zones, how the site will be evacuated in the event of an emergency, and how participants will be notified of an emergency. The Warren Police Department may require the organizer to retain uniformed police personnel as event security. The requirements for police personnel will be at the discretion of the Police Chief or designee and are not negotiable.
B. 
Road closures and usage of a state route(s) require the completion of PennDOT Form TE-300 and/or others, as may be required by the Pennsylvania Department of Transportation. This form must be completed by the organizer and submitted to PennDOT a minimum of eight weeks prior to the event date to obtain permission from PennDOT to use the requested roadway.
[Amended 6-2-2014 by Ord. No. 1846]
A. 
Fireworks/pyrotechnics.
(1) 
Fireworks/pyrotechnics displays are not permitted within the City, except in accordance with the Pennsylvania Fireworks Law of 1939, as amended by Act 204 of 2004, and as it may be further amended.[1] These regulations require issuance of a permit from the designated municipal official before any display takes place.
[1]
Editor's Note: See 35 P.S. § 1271 et seq.
(2) 
The City of Warren will only issue the required permit to those companies which are registered with the Pennsylvania Attorney General's office, provide a certificate of insurance as required herein, and file a satisfactory permit application.
(3) 
Sponsoring organizations and the fireworks/pyrotechnics display company will each be required to provide the insurance certificate. The application must include a site plan in accordance with National Fire Protection Association requirements. The City reserves the right to require additional documentation of the applicant's competency to produce a fireworks/pyrotechnics display.
B. 
Amusement rides and attractions. No person shall conduct or operate amusement rides and attractions at any place in the City until such time as a permit has been obtained for such use from the City. A permit shall be granted only upon the occurrence of the following:
(1) 
Proof of proper insurance being obtained and completed, as set forth herein, by both the organizer of the event and the owner of any and all amusement rides and/or attractions.
(2) 
Proof by the owner and/or operator of any amusement rides and/or attractions that it is currently registered and in good standing with the Department of Agriculture, Bureau of Ride and Measurement Standards.
(3) 
Proof of licensure in compliance with the Pennsylvania Amusement Ride Inspection Act being provided to the City.[2]
[2]
Editor's Note: See 4 P.S. § 401 et seq.
(4) 
Copies of any notices of violation served upon the owner and/or operator pursuant to the Pennsylvania Amusement Ride Inspection Act being provided to the City along with proof of disposition of the same.
(5) 
Completion of satisfactory inspections as set forth herein.
(6) 
Proof of registration of the owner and/or operator's itinerary with the Department of Agriculture.
(7) 
Confirmation that the owner and/or operator has a trained and certified inspector on staff and that the inspector will be on site at all times that the rides and attractions are operational.
[Amended 6-2-2014 by Ord. No. 1846]
A. 
Before a permit will be issued, both the organizer of the special event and the owner of any amusement rides, attractions, fireworks, pyrotechnics and the like shall furnish a certificate of insurance and endorsements that meet the City's requirements to the City. The cost of such insurance shall be the responsibility of the organizer and the owner. The organizer and the owner shall each submit an original copy of the certificate of insurance to the City not less that 45 days prior to the event.
B. 
The organizer and the owner shall obtain and maintain in full force and effect for the duration of the event (including setup and dismantling), insurance against claims for injuries to persons, death, damages to property which may arise from, or be in connection with, the event and related work performed by the organizer and the owner, their agents, representatives, employees, volunteers or subcontractors; products and completed operations of the organizer and the owner; premises owned, leased or used by the organizer and the owner; or automobiles owned, leased, hired or borrowed by the organizer and the owner.
C. 
The following insurance requirements are standard for special events:
(1) 
The organizer and the owner shall each furnish the City with a certificate of insurance showing there is in force the following valid policy, naming the organizer and the owner as the insureds and the City as additional insured, and also showing:
(a) 
Commercial general liability: minimum of $1,000,000 combined single limit per occurrence for bodily injury and property damage including products and completed operations;
(b) 
Liquor liability (if alcohol is permitted and being served or sold): minimum $1,000,000 limit per occurrence. (Alcohol is not permitted in park-based events, except Betts Park with the proper permit.)
(c) 
Worker's compensation and employer's liability: limit of not less than $100,000 per accident or higher, as required by the Labor Code of the Commonwealth of Pennsylvania.
(2) 
Required endorsements.
(a) 
The City and its officers, employees, agents and contractors shall be named as additional insured.
(b) 
Thirty-day written notice of cancellation or changes in coverage shall be provided to the City.
(c) 
The insurance is primary insurance with regard to the City, its officials, employees, agents and contractors. Any other insurance that the City may have shall be considered excess insurance only.
(d) 
Coverage shall state that the organizer's insurance and the owner's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability.
(e) 
The organizer and the owner shall include all subcontractors as insured under its policies or shall obtain separate certificates of insurance and endorsements for each subcontractor.
A. 
Portable toilets:
(1) 
For any event four hours or more in length, the organizer shall be responsible to provide portable toilets and indicate their location on the site diagram; portable toilets may be required for very large events, regardless of event duration. The number of portable toilets will be based on the anticipated number of participants expected, with one toilet per 200 persons as the ratio to determine the number needed. This formula will be used unless the applicant can substantiate the availability of both handicapped accessible and nonaccessible facilities in the area of the event.
(2) 
At least 10% of the total number of toilets shall be handicapped-accessible, with at least one wheelchair-accessible toilet provided in each grouping of portable rest rooms. Location/layout shall indicate that all portable toilets are located on level sites (no more than a two-percent slope) with appropriate clear path of travel (a minimum of 48 inches wide) to the toilet entrance.
(3) 
All portable toilet facilities will be maintained in a safe and sanitary manner. A hand-sanitation facility will be provided with each grouping of toilets.
B. 
Cleanup. The organizer must submit an event cleanup plan. The plan must indicate:
(1) 
Sufficient staff to handle cleanup throughout the event operations and after the event.
(2) 
Sufficient equipment placed in effective locations (dumpsters, trash receptacles and, if required, grease barrels).
(3) 
If the City deems necessary, City staff will provide post-event cleanup at the expense of the organizer.
(4) 
Booths, stages and other equipment shall be removed immediately following the event to permit trash and garbage cleanup.
(5) 
In the case of a street event, excluding parades, streets will remain closed to allow adequate cleanup efforts. Cleanup shall be completed by 6:00 a.m. on the following day, with cleanup of private properties to be given top priority.
(6) 
Litter and trash control shall include the event site and a one-block perimeter around the event site.
(7) 
Organizer to provide copies of rental agreements for commercial dumpsters and designated location(s).
A. 
The organizer shall be responsible for obtaining all necessary permits from the appropriate department/agency. Depending on the event plan, the required permits may include, but are not limited to, the following:
(1) 
Temporary structure permit (for tents, canopies, vendor booths other than in parks).
(2) 
Special event food vendor inspection and permit.
(3) 
Fireworks display permit.
(4) 
Street closure permit.
(5) 
Parade permit.
(6) 
Motorcade permit.
(7) 
PennDOT TE-300 permit (closure of state route).
(8) 
Liquor license.
(9) 
Vendor's permit.
B. 
Not less than 45 days prior to the special event, the organizer shall submit a listing of all approved permits as required (see § 144-24, Procedural timeline). The listing must include the permit number(s) as assigned by the issuing agency(ies).
A. 
If the public normally parks vehicles within the closed area, a tow zone shall be established. The organizer shall specify the location of the tow zone and the number of parking spaces within the zone. The municipality will determine the number of tow zone signs required to adequately post the zone. Signs shall be posted on barricades or cones. The organizer shall specify the times street closures are desired and the number of lanes involved. Dates and times for posting of signs will be noted in the special event final approval letter and must be strictly adhered to.
B. 
All signs for a tow zone will be posted 72 hours prior to the event to provide proper notice to residents and business owners. All vehicles located inside the posted zone after the posted time restriction will be towed at the expense of the vehicle owner.
C. 
Any closure of public streets will require physical barriers (cones, barricades, delineators) to ensure public safety. Such barriers will be provided by the Department of Public Works on an as-available basis. The organizer is responsible for placing the barriers in the designated positions by the time specified.
D. 
The organizer shall propose the times and locations of all proposed lane closures and develop alternate traffic control plans in conjunction with the Warren Police Department to ensure an adequate level of service to the public streets that remain open.
E. 
A detour route is required to be posted for street closures.
The organizer must maintain access for public safety personnel and vehicles to enter the event location in the case of a fire, medical emergency or police incident. Access will be designated and maintained during the entire event.
Vendor booths are temporary structures, such as a tent, canopy, trailer or a defined space from which an activity occurs. These activities include, but are not limited to, food, craft, carnival-type games, or information-only booths. Booths which include the use of utilities (e.g., electricity) or are in excess of 1,600 square feet in size may require an inspection by the City of Warren Building Codes Department prior to being used. All booths must meet the requirements below, as applicable:
A. 
Vending activity (e.g., craft or food booths) will be limited to the area within the event site approved by the City of Warren. Vending activity shall not block or impede pedestrian movement, access to business or residential properties, cause congestion, create any public hazard, or hinder emergency services.
B. 
All vending equipment shall be easily moved and self-supporting. No equipment or advertising sign shall be fastened to, or posted on, any hydrant, light pole, street fixture or other permanent structure. No stakes may be used on the blacktopped or concrete areas of City property and/or streets.
C. 
Each vendor shall clean his/her area of operation and remove all goods and equipment at the close of the event.
D. 
Organizer is responsible for ensuring that vendors of taxable goods or services meet State Department of Revenue license requirements.
E. 
All vendors are required to provide proof of an appropriate license from the issuing agency (i.e., liquor license, small games of chance license, City of Warren vendor license, temporary event food permit).
F. 
Vendor permit applications must be submitted to the City of Warren by the event organizer not less than five business days prior to the scheduled event.
G. 
All issued vendor permits must be displayed on the vendor's booth or worn on the vendor's shirt if selling items on foot. Each point-of-sale location must possess a valid vendor permit.
H. 
Any vendor not in compliance with all City ordinances and in possession of, and displaying, a properly issued vendor's permit will be ordered to cease vending activities and exit the special event area.
A. 
The organizer is responsible for submitting a completed special event application to the City of Warren Manager's office not more than two years and not less than 90 days prior to the event.
B. 
The application must be completed in its entirety, indicating all municipal facilities and services required/requested to support the event. To be accepted, an application must be complete and include all required attachments. Incomplete applications will be returned to the organizer. The following items are required to be submitted with the application:
(1) 
An event site diagram and/or route map must accompany the application, indicating the layout of all equipment (public safety access, vendor booth locations, food and beverage consumption areas, tent and canopy locations, stages, activity areas, first aid and lost child facilities, information/headquarters area, trash and recycle container locations, portable toilets, vendor and public parking areas, shuttle bus routes, fencing, etc.); all street closures (including number of lanes to be closed) and parking tow zones; the direction of travel of any parade, race, run or walk; and all other proposed event activities.
(2) 
A detailed event description shall be submitted with the application and must describe all aspects of the event, including logistics, schedule of events, changes from previous years' events, and any other relevant information.
A. 
Upon receipt of a completed special event application, the City will review all required materials, and a pre-event meeting with the organizer and the Special Event Review Committee may be scheduled a minimum of 60 days prior to the event if deemed necessary for a successful event. If scheduled, the organizer must attend this meeting. The meeting will be scheduled during normal municipal business hours (8:00 a.m. to 4:00 p.m.).
B. 
At the pre-event meeting, the organizer will present the proposed event plan and, with municipal staff, finalize an event plan that meets public health and safety standards, provides for the delivery of municipal services and addresses the concerns of the community. The necessary number of portable toilets, waste containers, medical personnel, security personnel, etc., will be jointly determined, and the organizer will be informed of all required fees, permits and insurance.
C. 
Additional pre-event meetings may be held as necessary. Post-event meetings may be held to evaluate the event plan's success.
A. 
The City Manager, or his/her designee, shall administer the provisions of this chapter, including the establishment and collection of fees, preparation of application forms, issuance and revocation of permits, promulgation of rules and regulations to implement the provisions of this chapter, and all other decisions relative thereto.
B. 
The Special Event Review Committee will be appointed by the City Manager and may be comprised of representatives from appropriate municipal departments, including, but not limited to, the Manager's office, Parks and Recreation, Fire, Police, Public Works, Building Codes, Health Inspector and any additional City staff as determined by the City Manager. The Special Event Review Committee will meet on a monthly basis, or as needed. The Special Event Review Committee and other related City personnel shall enforce the special events policy.
A. 
Municipal departments may provide event support services on a full-cost-recovery basis. A fifty-percent deposit on the estimated charges for those services is required before final approval for the event will be given.
B. 
Special event application fees are set by the municipal fee schedule. Not all fees are applicable to all events. This is a summary of potential fees that may be assessed, depending on the nature and location of the proposed event.
(1) 
Special event review and permit fee. This fee includes the application and review process of the special event. After the special event has been approved, a permit will be issued. This fee is nonrefundable.
(2) 
Support services fee. This fee includes the actual cost of services provided by the Departments of Public Works, Police, and the Fire Department.
(3) 
Health inspection fee. This fee includes the inspection of temporary food service locations within the special event.
(4) 
Street closure fee. This fee includes provision of street closing signage, barricades and cones.
(5) 
Alcohol permit fee. This fee includes a City of Warren permit to sell/dispense beer and wine at an approved special event.
(6) 
Facility reservation fee. This fee includes the reservation fee for pavilions, parks, municipal pool, or other City-controlled property.
(7) 
Temporary structure fee. This fee includes the erection of additional tents, canopies, tarps, etc., with the reservation of pavilions, parks, municipal pool, or other City-controlled property.
(8) 
Electrical/utility fee. This fee includes the use of City-controlled electrical outlets, water and sewage facilities.
(9) 
Event cleanup and preparation fee. This fee includes any requested additional cleaning of facilities, parking lots or streets prior to the special event and any cleanup after the event.
C. 
The organizer is required to pay a security deposit before final approval for the event will be given. This deposit will be based on the size of the event, nature of the event, and the number of facilities and type(s) of municipal equipment being used.
D. 
At the pre-event meeting, municipal staff will determine which municipal services are required. Based on the event plan developed at the pre-event meeting, municipal departments will submit cost estimates. If municipal staff finds it necessary to request changes to the event plan after the pre-event meeting, the municipality will advise the organizer of the changes and any related cost increases or decreases. If the organizer requests changes to the event plan after the pre-event meeting, it is the organizer's responsibility to inform the Special Event Review Committee immediately. No changes will be accepted less than 30 days prior to the event date. Revised cost estimates will be prepared based on the current information. All plans are subject to final acceptance and approval by City department heads.
E. 
Following the event, an accounting of labor, vehicle and equipment use, and any other costs incurred in providing event support will be compiled. The City will prepare and mail an invoice to the organizer for those costs within 30 days after the event. The City of Warren provides requested services on a full-cost-recovery basis. Departmental billings will reflect the actual costs of delivering municipal services for the event, and the final billing may be higher or lower than the cost estimates. All questions concerning the invoice are to be directed to the City Manager's office. Payment is due within 30 calendar days from the date of invoice.
A. 
After the event plan has been finalized, copies of required insurance(s) and permits have been received, reservation/use fees and event security deposit paid, 50% of estimated municipal services charges paid, and all City department heads have approved the event, the application will be forwarded to the City of Warren Special Event Committee for final approval. After the Special Event Committee has approved the event, a final authorization letter to the organizer will be issued and will specify any specific conditions that must be met by the organizer in conducting the event as well as estimates of any charges for municipal services based upon the agreed upon event plan.
B. 
Warren City Council will be notified by monthly report of all pending and/or approved permit applications.
C. 
The organizer will comply with the criteria of the site plan. Any deviation will result in the event permit being revoked. No member of City staff is authorized to permit any deviation from the approved event plan without approval of the City Manager or his designee. The City does not accept any liability for the cancellation or financial loss of the event.
D. 
Before any special event activity may begin, the organizer shall sign the final authorization letter and agree to:
(1) 
Adhere to the conditions stated in the final authorization letter.
(2) 
Reimburse the City for the actual cost of municipal services within 30 days from the date of invoice (less the fifty-percent service charge deposit).
(3) 
Pay for any damage to, or loss of, municipal property as the result of the special event.
(4) 
Acknowledge receipt of Chapter 340, Article II, containing park regulations, (and any amendments thereto) establishing use of City park, recreation and conservation areas (if applicable).
Requirement
Due
1.
Submit complete special event application including site map to City Manager's office.
Not more than 2 years and not less than 90 days before the event. An application is not considered to have been submitted unless it is complete.
2.
Attend pre-event meeting scheduled by the Special Event Review Committee. Depending on the nature of the event, a pre-event meeting may not be required.
If required, the meeting must occur a minimum of 60 days prior to the event.
3.
Road closure and usage of state routes requires the event sponsor to complete PennDOT form TE-300, Special Event Permit Application.
Form must be completed and submitted to PennDOT a minimum of 8 weeks prior to event.
4.
Secure and submit certificate of insurance in force at the time of the event.
A minimum of 45 days prior to event. (*Event will be denied if certificate of insurance is not submitted.)
5.
Secure required permits from appropriate departments or agencies.
A minimum of 45 days prior to event.
6.
Payment of all permit and use fees, security deposit and 50% of the estimated municipal services charges.
A minimum of 45 days prior to event.
7.
Receive final authorization letter from the City.
A minimum of 30 days prior to event and following final approval of Special Event Review Committee
8.
Attend pre-event site walkthrough - arrange with appropriate City department(s).
7 to 14 days prior to event
Hold event.
Scheduled event date.
9.
Clear event site of all litter.
Immediately after event.
10.
Remove all event equipment from event site (portable toilets, fencing, booths, stages, etc.).
Within 24 hours after event and/or before start of business the next day. Signs removed within 72 hours after event.
11.
Post-event site walkthrough - arrange with appropriate department.
1 to 2 days after the event.
12.
Post-event meeting (if required, at option of Manager's office).
7 to 30 days after the event.
13.
Receive invoice for municipal services.
30 to 45 days after event.
14.
Submit payment in full for municipal services
Within 30 days of invoice date
[Amended 6-2-2014 by Ord. No. 1846]
Any and all inspections referenced herein and required prior to the issuance of a permit shall be performed by the City or its designee as part of the event approval process and shall be completed to the satisfaction of the City or its designee prior to the issuance of any permits required hereunder. The completion of a satisfactory inspection and the issuance of a permit shall in no way relieve the permittee from any liability or responsibility to properly and adequately maintain and operate his equipment or apparatus and all other aspects of the proposed special event and to be fully liable for the same. The issuance of any permit or the satisfactory completion of an inspection shall not relieve the permittee for any damages which may be asserted, claimed or recovered by reason of personal injury, including bodily injury or death, property damage, or any other claim, cause of action, and the like which arises out of or is in any way connected or associated with the granting of the permit contemplated herein.
[Amended 6-2-2014 by Ord. No. 1846]
Any person who shall violate any of the provisions of this article shall, upon conviction thereof, be sentenced to pay a fine of not more than $1,000 and costs of prosecution, including reasonable attorney's fees, or, in default thereof, be subject to imprisonment for a period not to exceed 30 days.
[Added 6-2-2014 by Ord. No. 1846]
The provisions of this article are severable. If any sentence, clause or section is for any reason found to be unconstitutional, illegal or invalid, such decision shall not affect the validity of any of the remaining provisions of this article.
[Added 6-2-2014 by Ord. No. 1846]
Any and all disputes arising under this article shall be subject to the sole and exclusive jurisdiction of the Court of Common Pleas of the 37th Judicial District of Pennsylvania.
[Added 6-2-2014 by Ord. No. 1846]
All ordinances or parts of ordinances that are inconsistent herewith are hereby repealed, which shall include, but not be limited to, Ordinance No. 1028.