[Adopted 10-2-2006 by Ord. No. 1441]
[Amended 3-19-2007 by Ord. No. 1457; 8-6-2012 by Ord. No.
1553; 11-18-2013 by Ord. No. 1563; 12-21-2020 by Ord. No. 1634]
Department heads for the purposes of this article shall be:
City Assessor
|
Building Commissioner
|
Chief of Police
|
City Auditor
|
City Clerk
|
City Engineer
|
City Collector/Treasurer
|
Council on Aging Director
|
Director of Community Development and Planning
|
Director of Information Technology
|
Director of Human Resources
|
Director of Public Health
|
Fire Chief
|
Golf Course Superintendent
|
Library Director
|
Public Works Director
|
Purchasing Agent/Civil Enforcement Director
|
Veterans' Director
|
A.
The Police Chief and Fire Chief shall be granted an annual vacation
without loss of pay as follows:
(1)
Employed for one to four years shall be entitled to two weeks (14
calendar days).
(2)
Regularly employed five to nine years shall be entitled to three
weeks (21 calendar days).
(3)
Regularly employed 10 to 14 years shall be entitled to four weeks
(28 calendar days).
(4)
Regularly employed for over 15 years shall be entitled to 31 calendar
days.
B.
All other department heads as defined in § 171-52 shall be granted an annual vacation without loss of pay as follows:
(1)
Employed for one to nine years of regular employment shall be entitled
to three weeks or 15 working days.
(2)
Regularly employed from 10 years to 14 years shall be entitled to
four weeks or 20 working days.
(3)
Regularly employed for 15 years to 19 years shall be entitled to
five weeks or 25 working days.
[Amended 12-21-2020 by Ord. No. 1634]
(4)
Regularly employed 20 years or more shall be entitled to 28 working
days.
[Added 12-21-2020 by Ord.
No. 1634]
C.
A department head shall be deemed to be regularly employed within
the meaning of this article if he or she has been actually employed
for 27 weeks in the aggregate during the 12 months preceding the first
day of June of the year in which the vacation is to be granted.
D.
Department heads that do not utilize all of their vacation time within
the calendar year it was granted will be allowed to carry over into
the next calendar year twice their annual vacation accrual. Any department
head who exceeds that amount of vacation accumulation on December
31 shall forfeit any excess of the permitted accumulation.
E.
Newly hired department heads shall be granted vacation time according
to the following schedule:
Number of Vacation Days
| ||
---|---|---|
First Day of Employment
|
Police/Fire
|
All Other Department Heads
|
January 1 to April 30
|
14
|
15
|
May 1 to August 31
|
10
|
10
|
September 1 to December 31
|
5
|
5
|
F.
In the event that a department head terminates employment with the
City, any vacation accrued will be paid to the department head. If
a department head dies, any accrued vacation days shall be paid to
the estate of said deceased department head.
G.
Upon termination, resignation or retirement, the annual allotment
of vacation time for the year in which the department head's employment
ends shall be prorated monthly from the date the department head's
employment ends.
[Added 12-21-2020 by Ord.
No. 1634]
A.
Department
heads shall be granted three personal days per calendar year. Personal
days shall be credited to department heads on January 1 of each year.
Personal days are not cumulative and must be used in the calendar
year in which they have been credited.
B.
Upon termination, resignation or retirement, the annual allotment
of personal time for the year in which the department head's employment
ends shall be prorated from the date the department head's employment
ends as follows:
[Added 12-21-2020 by Ord.
No. 1634]
A.
Department heads shall be granted a maximum of 15 nonoccupational
sick days per calendar year. Sick days shall be credited on January
1 of each year. Department heads may carry an unlimited number of
sick days.
B.
A department head that has been absent from work due to the use of
nonoccupational sick leave three consecutive days or more at one time
must present a doctor's certificate to the Mayor. A doctor's certificate
may also be required if the Mayor has reasonable cause to believe
that the department head may be abusing his/her nonoccupational sick
leave.
C.
A department head will contact the Mayor's office each morning by
8:30 a.m. when he/she is going to be absent from work due to illness.
D.
Department heads may donate sick leave to another employee of the
City of Gardner who is in serious need (due to a serious illness or
injury and that employee has utilized all of his/her available sick,
personal, compensatory and vacation time). The donated time shall
be paid to the employee in need at that employee's rate of pay. Authorization
of the donation of this time shall be at the sole discretion of the
Mayor.
[Amended 6-1-2009 by Ord. No. 1493]
Commencing effective July 1, 2009, department heads that do
not use sick leave in a calendar month shall earn 1/2 day off not
to be charged to sick leave or vacation leave. Time earned in this
manner shall be referred to as "sick leave incentive time."
A.
For all employees hired as department heads prior to or on February
1, 1979, upon retirement, if a department head has an accumulated
sick leave balance, the department head shall be granted pay for such
accumulation upon retirement at a rate of one full day's pay for each
such day of accumulated sick leave, not to exceed 50 days' pay, plus
an additional 50% of the daily rate for accumulated days over and
above the first 50 days that remain. Upon voluntary termination or
layoff of employment of a department head, if such department head
has an accumulated sick leave balance, the department head shall be
granted pay for such accumulation upon termination at a rate of 1/4
day's pay for each such day of accumulated sick leave that remains.
B.
For all department heads hired after February 1, 1979, and prior
to October 17, 1995, upon retirement of employment, if the department
head has an accumulated sick leave balance, he or she shall be granted
pay for such accumulation not to exceed 50 days' pay, plus an additional
50% of the daily rate for accumulated days over and above the first
50 days, but not to exceed 130 days. Upon voluntary termination or
layoff of employment, a department head with an accumulated sick leave
balance shall be granted pay for such accumulation at a rate of 1/4
day's pay for each such day of accumulated sick leave, not to exceed
30 days paid.
D.
In the event that a department head hired before October 17, 1995,
shall die prior to retirement, any accrued sick days shall be paid
to the estate of said deceased department head.
A.
Department heads shall be granted bereavement leave without loss
of pay for normally scheduled working hours, not to exceed three consecutive
days, on the account of a death in the immediate family of the department
head. "Immediate family" shall include spouse, parent, stepparent,
parent of spouse, children, brother, sister, grandparents, grandchildren,
or a person living in the immediate household of the department head.
B.
Bereavement leave of one day without loss of pay for normally scheduled
working hours may be granted per occurrence for the death of a department
head's niece, nephew, brother-in-law, sister-in-law, son-in-law, daughter-in-law,
aunt or uncle.
See Article III of this chapter.
A.
Department heads, with the exception of the Police Chief and Fire Chief (see Article X of this chapter), shall be granted holidays with pay on each of the following 12 holidays:
B.
Sunday holidays shall be celebrated on the following Monday. Saturday
holidays shall be celebrated on the preceding Friday.
A.
Department heads who have been employed for at least five continuous
full-time years of service shall receive, in addition to their regular
compensation, longevity pay of $150 during the first year that such
service is attained and each fiscal year thereafter. Such department
heads shall receive an additional $30 per year for each additional
year of full-time continuous service with the City.
B.
Payment of longevity pay shall be made on the third pay date in June
to all department heads who are entitled during the fiscal year preceding
such date, except that a department head who is terminated, except
involuntarily for cause, shall receive payment on the date of termination
for such longevity pay for which the department head was eligible
in such fiscal year prior to the date of termination.