[HISTORY: Adopted by the Village Board of the Village of
Randolph 10-7-1998 by Ord. No. 351 as Title 2, Ch. 4, of the 1998 Code.
Amendments noted where applicable.]
A.
Composition. The Board of Review shall be composed of the Village
President, the Village Clerk-Treasurer and three Trustees to be annually
appointed by the Village President subject to the approval of the
full Village Board. The Village Clerk-Treasurer shall serve as Clerk
of the Board of Review. The Assessor shall attend all meetings of
the Board of Review, but shall not vote.
B.
Compensation. The members of the Board of Review shall receive compensation
as determined by resolution of the Village Board.
C.
Duties. The duties and functions of the Board of Review shall be
as prescribed in §§ 70.46 and 70.47, Wis. Stats.
D.
Meetings. In accordance with § 70.47(3)(b), Wis. Stats.,
the Village Board does hereby exercise its right to designate hours
for the annual Board of Review proceedings other than those set forth
in § 70.47(3)(a), Wis. Stats., and shall designate the hours
of the annual Board of Review proceedings. The Board may adjourn from
day to day or from time to time, until such time as its business is
completed, providing that adequate notice of each adjournment is so
given.
E.
Objections to valuations to be written. No person shall be permitted
to appear and make objection before the Board of Review of the Village
of Randolph to the amount of valuation of any property unless objection
thereto shall first have been made in writing and filed with the Clerk
of the Board of Review.
F.
Whenever
the Assessor, in the performance of the Assessor's duties, requests
or obtains income and expense information pursuant to § 70.47(7)(af),
Wis. Stats., or any successor statute thereto, then such income and
expense information that is provided to the Assessor shall be held
by the Assessor on a confidential basis, except, however, that the
information may be revealed to and used by persons in the discharge
of duties imposed by law; in the discharge of duties imposed by office
(including but not limited to use by the Assessor in performance of
official duties of the Assessor's office and use by the Board of Review
in performance of its official duties); or pursuant to order of a
court. Income and expense information provided to the Assessor under
§ 70.47(7)(af), unless a court determines that it is inaccurate,
is, per § 70.47(7)(af), not subject to the right of inspection
and copying under § 19.35(1), Wis. Stats.[1]
A.
Establishment. A Zoning Board of Appeals shall be appointed and governed by the state zoning enabling law as contained in § 62.23, Wis. Stats., Chapter 375, Zoning, of this Code, Village ordinances and this section. The laws of the state or Village and local ordinances shall prevail in that order. The Zoning Board of Appeals shall consist of five citizen members and two alternate members, appointed by the Village President subject to confirmation by the Village Board, for a three-year term of office. The members shall be removable by the Village Board for cause upon written charges and upon public hearing. The Village President shall designate one of the members Chairperson.
B.
Powers.
(1)
The Zoning Board of Appeals shall have the following powers:
(a)
To hear and decide appeals where it is alleged there is error in any order, requirement, decision or determination made by an administrative official in the enforcement of Chapter 375, Zoning, of this Code or any ordinance adopted under § 62.23, 61.35 or 62.231 (wetlands), 87.30 or 281.31 (floodplains) or Ch. 91 (farmland preservation), Wis. Stats.
(b)
To
hear and decide special exceptions to the terms of the Village zoning
and floodplain zoning regulations upon which the Zoning Board of Appeals
is required to pass.
(c)
To authorize, upon appeal in specific cases, such variance from the terms of the Village zoning regulations as will not be contrary to the public interest, where, owing to special conditions, a literal enforcement will result in practical difficulty or unnecessary hardship, so that the spirit of Chapter 375, Zoning, of the Code of the Village of Randolph shall be observed, public safety and welfare secured and substantial justice done; provided, however, that no such action shall have the effect of establishing in any district a use or uses not permitted in such district.[1]
(2)
The Zoning Board of Appeals may reverse or affirm, wholly or in part,
or may modify any order, requirement, decision or determination appealed
from and may make such order, requirement, decision or determination
as, in its opinion, ought to be made. If a quorum is present, the
Board may take action by a majority vote of the members present. The
grounds of every such determination shall be stated and recorded.
No order of the Zoning Board of Appeals granting a variance shall
be valid for a period longer than six months from the date of such
order, unless the zoning permit is obtained within such period and
the erection or alteration of a building is started or the use is
commenced within such period.[2]
C.
Meeting and rules.
(1)
All meetings and hearings of the Zoning Board of Appeals shall be
open to the public, except that the Board may go into executive session
to deliberate after a hearing or an appeal. The final vote on an appeal
shall be taken in open session by roll call vote, recorded and open
for public inspection in the Board's office. Public notice of
all regular and special meetings shall be given to the public and
news media as required by the Wisconsin Open Meetings Law.[3]
[3]
Editor's Note: See §§ 19.81 to 19.98, Wis.
Stats.
(2)
Special meetings may be called by the Chairperson or by the Secretary
at the request of two members. Notice of a special meeting shall be
mailed to each member at least 48 hours prior to the time set for
the meeting, or announcement of the meeting shall be made at any meeting
at which all members are present.
(3)
Hearings may be held at any regular or special meeting at the time
set by the Chairperson.
(5)
The Board shall keep minutes of its proceedings, showing the vote
of each member upon each question, or, if absent or failing to vote,
indicating such fact, and shall keep records of its examination and
other official actions, all of which shall be immediately filed in
the office of the Village Clerk-Treasurer and shall be public record.
The Board shall adopt its own rules of procedure not in conflict with
this Code or with the applicable Wisconsin Statutes.
(6)
No Board member shall participate in the decision of or vote upon
any case in which the member is financially interested, directly or
indirectly, but the Chairperson shall direct an alternate member to
act instead. Disqualification of a member for interest shall not decrease
the number of votes required for acting upon any matter, but such
member may be counted in determining whether a quorum is present for
the transaction of business.
D.
Offices. The Village Board shall provide suitable offices for holding
hearings and the presentation of records, documents, and accounts.
A Statutory Disciplinary Committee of three members is established
under § 61.65, Wis. Stats. Committee members shall be appointed
by the Village President, subject to confirmation by the Village Board,
for five-year terms commencing on May 1. The three members appointed
initially shall serve five-year terms from the date of their appointment.
None of the members of such Committee shall be an elected or appointed
official of the Village or be employed by the Village. The Committee
shall act under § 62.13(5), Wis. Stats., in place of a board
of police and fire commissioners.
A.
Scope of authority. The Community Development Authority is hereby
created pursuant to § 66.1335(1) and (4), Wis. Stats., and
is granted all powers and privileges created by said statute and § 66.1213
(Housing authorities for elderly persons), § 66.1201 (Housing
authorities) and § 66.1333 (Blight elimination and slum
clearance). The Community Development Authority shall not assume the
duties or replace a Planning Board in any respect.
B.
Appointment and number of members.
(1)
Appointment. The Village President shall appoint, with the confirmation
of the majority of members of the Village Board, seven resident persons,
having sufficient ability and experience in the fields of urban renewal,
community development and housing, as Commissioners of the Community
Development Authority.
(2)
Trustees as Commissioners; terms. Two of the Commissioners shall
be members of the Village Board and shall serve during their term
of office as Trustees.
(3)
Non-Board members as Commissioners; terms. The first appointments
of five non-Board members shall be for the following terms: two for
one year and one each for terms of two, three and four years. Thereafter,
the terms for non-Board members shall be four years or until their
successors are appointed and qualified.
C.
Expense reimbursement. Commissioners shall be reimbursed for their
actual and necessary expenses, including local travel expenses incurred
in the discharge of their duties, and may, in the discretion of the
Village Board, receive other compensation.
D.
Vacancies. Vacancies shall be filled for the unexpired term in the
same manner as their original appointment.
A Park Board of the Village of Randolph is herewith created
for the following purposes and limited to the following provisions
and regulations:
A.
Members. The Park Board shall consist of five residents of the Village
of Randolph, appointed by the Village President with the approval
of the Village Board. At all times, two members of the Village Board
shall be members thereof. The Street Superintendent, Utilities Superintendent
and Fire Chief (or his/her designee) shall be ex officio members.
B.
Term. The appointment to said Park Board shall be for two years.
All terms shall commence at the regular meeting held on the first
Monday of May following appointment.
C.
Officers. The Park Board shall annually selected its own officers.
D.
Powers. The Park Board is empowered to govern, manage, control, improve
and care for all public parks within the corporate limits of the Village
and secure the quiet, orderly and suitable use and enjoyment thereof
by the people. The Park Board shall make recommendations to the Village
Board regarding rules and regulations to promote those purposes.
E.
Current and estimated expenditures. The Park Board shall, prior to
October 1 of each year, make and transmit to the Village Board an
estimate of the expenditures by said Park Board during the ensuing
calendar year, including all necessary incidental expenses. Such part
of said estimates as the Village Board shall approve shall be included
in the Village budget.
F.
Compensation to be approved by Village Board. The members of the
Park Board shall serve in such capacity with compensation as is included
in the proposed budget and approved by the Village Board.
A.
Organization.
(1)
Pursuant to §§ 43.54 and 43.58, Wis. Stats., there
is hereby created a Library Board for the Village consisting of five
members. Membership shall consist of one Village Trustee and four
citizens appointed by the Village President, subject to confirmation
by the Village Board. Pursuant to § 43.54(1), Wis. Stats.,
up to two members of the Library Board may be residents of towns adjacent
to the Village. The Village President shall appoint as one of the
Library Board members the school district administrator, or his representative,
to represent the public school district or districts in which the
library is located.
(2)
Terms of such members shall be from May 1 in the year of their appointment,
and thereafter each regular appointment shall be for a term of three
years. Not more than one member of the Village Board shall at any
one time be a member of the Library Board. Citizen members shall be
appointed by the Village President, subject to confirmation by the
Village Board. The Trustee member shall be appointed annually by the
Village President, subject to confirmation by the Village Board.
(3)
A majority of the membership of the Board shall constitute a quorum.
(4)
As soon as practicable after the first appointments, at a date and
place fixed by the appointing officer, and annually thereafter, within
30 days after the time designated in this section for the beginning
of terms, the members of the Library Board shall organize by election
from among their number a President and such other officers that they
deem necessary, and the Library Board shall prescribe and adopt rules
and regulations for the operation of the library.[1]
B.
Duties and powers. The Library Board shall have the duties and powers
as prescribed by Ch. 43 and more particularly set forth in § 43.58,
Wis. Stats.
A.
Composition. The Village Planning Board shall consist of seven members
who shall be the following: the Village President (or his/her designee),
who shall be its presiding officer, a Village Trustee, and five citizen
members.
B.
Appointment.
(1)
Trustee member. The Trustee member shall be annually appointed by
a two-thirds vote at the organizational meeting of the Village Board.
(2)
Citizen members.
(a)
The five citizen members shall be appointed by the Village President
for a term of three years, subject to Village Board approval.
(b)
All citizen members shall be persons of recognized experience
and qualifications and shall hold office until their respective successors
are selected and qualified. Whenever a vacancy shall occur in any
citizen member, a successor shall be appointed for the unexpired term
in the manner as set forth above.
(c)
Whenever a Park Board is created, the Park Board President shall
succeed to a place on the Planning Board when the terms of the additional
citizen members expire, and if a Zoning Administrator is appointed,
he shall succeed to the Planning Board in a like manner.
C.
Record. The Planning Board shall keep a written record of its proceedings
to include all actions taken, a copy of which shall be filed with
the Village Clerk-Treasurer. Four members shall constitute a quorum,
but all actions shall require the affirmative approval of a majority
of all of the members of the Planning Board.
D.
Duties.
(1)
The Comprehensive Plan.[1]
(a)
The Planning Board shall make, adopt and, as necessary, amend,
extend or add to the Comprehensive Plan, subject to Village Board
confirmation, for the physical development of the Village, including
areas outside of its boundaries which, in the Planning Board's
judgment, bear relation to the development of the Village. The Comprehensive
Plan, with the accompanying maps, plats and descriptive and explanatory
matter, shall show the Planning Board's recommendations for such
physical development and may include, among other things without limitation
because of enumeration, the general location, character and extent
of streets, highways, freeways, street grades, roadways, walks, parking
areas, public places and areas, parks, parkways, playgrounds, sites
for public buildings and structures, and the general location and
extent of sewers, water conduits and other public utilities, whether
privately or publicly owned, the acceptance, widening, narrowing,
extension, relocation, removal, vacation, abandonment or change of
use of any of the foregoing public ways, grounds, places, spaces,
buildings, properties, utilities, routes or terminals, the general
location, character and extent of community centers and neighborhood
units, and a comprehensive zoning plan.
(b)
The Planning Board may adopt the Comprehensive Plan as a whole
by a single resolution or, as the work of making the whole Comprehensive
Plan progresses, may from time to time by resolution adopt a part
or parts thereof, any such part to correspond generally with one or
more of the functional subdivisions of the subject matter of the plan.
The adoption of the plan or any part, amendment or addition shall
be by resolution carried by the affirmative votes of not less than
a majority of all the members of the Planning Board, subject to confirmation
by the Village Board. The resolution shall refer expressly to the
maps, descriptive matter, and other matters intended by the Planning
Board to form the whole or any part of the plan, and the action taken
shall be recorded on the adopted plan or part thereof by the identifying
signature of the Secretary of the Planning Board, and a copy of the
plan or part thereof shall be certified to the Village Board. The
purpose and effect of the adoption and certifying of the Comprehensive
Plan or part thereof shall be solely to aid the Planning Board and
the Village Board in the performance of their duties.
(2)
Matters referred to Planning Board. The Village Board or officer
of the Village having final authority thereon shall refer to the Planning
Board, for its consideration and report before final action is taken
by the Board, public body or officer, the following matters: the location
of any statue or other memorial; the location, acceptance, extension,
alteration, vacation, abandonment, change of use, sale, acquisition
of land for or lease of land for any street, alley or other public
way, park, playground, airport, area for parking vehicles, or other
memorial or public grounds; the location, extension, abandonment or
authorization for any public utility, whether publicly or privately
owned; all plats of lands in the Village or within the territory over
which the Village is given platting jurisdiction by Ch. 236, Wis.
Stats.; the location, character and extent or acquisition, leasing
or sale of lands for public or semipublic housing, slum clearance,
relief of congestion, or vacation camps for children; and the amendment
or repeal of any land use ordinance.
(3)
Miscellaneous powers. The Planning Board may make reports and recommendations
relating to the plan and development of the Village to public officials
and agencies, civic, educational, professional and other organizations
and citizens. It may recommend to the Village Board programs for public
improvements and the financing thereof. All public officials shall,
upon request, furnish to the Planning Board, within a reasonable time,
such available information as it may require for its work. The Planning
Board, its members and employees, in the performance of its functions,
may enter upon any land, make examinations and surveys, and place
and maintain necessary monuments and markers thereon. In general,
the Planning Board shall have such powers as may be necessary to enable
it to perform its functions and promote municipal planning in cooperation
with the Village Board. The Planning Board shall oversee community
development block grants. The Village Board may refer to the Planning
Board for its consideration and recommendation any matter pertaining
to planning and development of land within the Village and within
1 1/2 miles of the limits of the Village. All plats or replats
of any lands within the limits of the Village or any lands outside
the Village and within 1 1/2 miles of the limits of the Village
shall be submitted to the Planning Board for its recommendation to
the Village Board before the same are approved by the Village Board.
E.
Compensation; oath. Compensation may be established by the Village
Board for service on the Planning Board. Citizen members shall take
the official oath required by § 19.01, Wis. Stats., which
shall be filed with the Village Clerk-Treasurer.
F.
Organization. As soon as all members of the first Planning Board
shall have been appointed, the Village Clerk-Treasurer shall give
each member a written notice of the appointment and thereon shall
fix the time and place of the first meeting, which shall be not less
than five nor more than 10 days thereafter. Such Planning Board shall
elect a Vice Chairperson and a Secretary.[2]
G.
Employees; budget. The Planning Board shall have the power to employ
experts and such staff as may be necessary and to pay for their services
and such other expenses as may be necessary and proper within the
limits of the budget established by the Village Board, or placed at
its disposal through gift, and subject to any ordinance or resolution
enacted by the Village Board. As far as possible, the Planning Board
shall utilize the services of existing Village officials and employees.
H.
Rules of procedure; report. The Planning Board is hereby authorized
to adopt rules governing its own proceedings. The Planning Board shall
make a monthly report in writing to the Village Board of its transactions
and expenditures, if any, for the preceding month, with such general
recommendations as to matters covered by its prescribed duties and
authority as seem proper.
A.
Regular meetings; public notice. Every board, committee and commission
created by or existing under the ordinances of the Village shall:
(1)
Schedule a date, time and place for its meetings;
(2)
Post, or when necessary publish, notice in or notify the official
Village newspaper in advance of each such regular meeting of the date,
time, and place thereof, in compliance with state law; and/or
(3)
Post an agenda of the matters to be taken up at such meeting.
B.
Form of notice. Such notice shall set forth the time, date, place
and subject matter of the meeting, including that intended for consideration
at any contemplated closed session which may be authorized by law,
and may be in the following form:[1]
|
NOTICE OF MEETING
VILLAGE OF RANDOLPH, WISCONSIN
(commission)
| |||
|
Please take notice that a meeting of the ________________________
(commission) of the Village of Randolph will be held on ___________
(date), ____, at _______ (time) p.m., at the Village Hall, in Room
________ to consider the following:
| |||
|
1.
|
(Agenda items set forth).
| ||
|
2.
|
Such other matters as authorized by law.
| ||
|
Dated:
| |||
|
(Commission)
| |||
|
By
| |||
|
The Village Hall is accessible to the physically disadvantaged.
If special accommodations for visually or hearing-impaired individuals
are needed, please contact the Randolph Clerk-Treasurer at (telephone).
Members of the Randolph Village Board may be in attendance.
| |||
C.
Notice to members. Every member of any board, commission or committee
of the Village of Randolph shall be notified by the Secretary thereof
that a meeting is to be held and the time and place of such meeting
and the subject to be considered thereat. No member shall be intentionally
excluded from any meeting by a failure to give proper notice or a
reasonable attempt to give proper notice to such member.
D.
Minutes to be kept. Every board, commission and committee shall keep
a record of the minutes of its proceedings and shall cause a signed
copy thereof to be filed by its Secretary with the Village Clerk-Treasurer
within one week of the meeting date. The Village Clerk-Treasurer shall
furnish a copy of all minutes filed with him to each member of the
Village Board. All such minutes shall be public records.
E.
Special meetings. Nothing in Subsection A shall preclude the calling of a special meeting or dispensing with the publication of notice or such posting of the agenda, for good cause, but such special meetings shall nonetheless comply in all respects with the provisions of §§ 19.81 and 19.89, Wis. Stats.
A.
Residency. Except for the Library Board, no person not a resident
of and not residing in the Village of Randolph shall be appointed
in a voting capacity to any citizen Village board, committee or commission
listed in this chapter. Any board or commission member who moves from
the Village shall be removed from such board or commission but may
be appointed to serve in an ex officio capacity.
B.
Attendance standard. Members of boards, committees and commissions
are required to attend a minimum of 2/3 of the meetings in each six-month
period of their respective bodies, unless excused by majority vote
of the membership of their body. Failure to comply with this subsection
may result in the removal and replacement of the official found to
be in noncompliance by majority vote of the Village Board.
The Housing Grant Authority is hereby established for the purpose
of approving local policies, reviewing loan applications, resolving
complaints and disputes within the program and making emergency loan
awards.
A.
Appointment.
The Village President shall appoint, with the confirmation of the
majority of members of the Village Board, five resident persons.
B.
Trustee
member. One of the members shall be a member of the Village Board
and shall serve during their term of office as Trustee.
C.
Non-Board
members. Two members shall be appointed to three-year terms, and two
members shall be appointed to four-year terms.
D.
Compensation.
Compensation may be established by the Village Board for service on
the Housing Grant Authority.
E.
Program
administrator. A program administrator will be designated to publicize
the program, receive applications, verify applicant eligibility and
make funding recommendations to the CDBG Housing Grant Authority.
A private consultant may be chosen to administer the CDBG Housing
Program.
