[HISTORY: Adopted by the Borough Council of the Borough of
Irwin 5-14-1973 by Ord. No. 3-1973 (Ch. 1, Part 1B, of the 1993 Code).
Amendments noted where applicable.]
The office of Borough Manager is hereby created by the Council
of the Borough.
The Borough Manager shall be appointed for an indefinite term
of office by a majority of all of the members of the Borough Council.
The said Borough Manager shall serve at the pleasure of the said Council
and may be removed at any time by a majority vote of its members.
The Borough Manager shall be chosen on the basis of his executive
and administrative abilities, with special preference being given
to his actual experience in, or his knowledge of, accepted practices
and procedures with respect to the duties of the office of Borough
Manager as are outlined in this chapter.
[Amended 12-30-1974 by Ord. No. 9-1974; 5-12-1975 by Ord. No. 630; 7-7-1993 by Ord. No. 791]
The Borough Manager shall receive such compensation as shall
be fixed from time to time by Borough Council The said Borough Manager
shall also be eligible for such additional benefits as are from time
to time granted by the Council to the salaried employees of the Borough.
He shall be reimbursed for any and all out-of-pocket personal expenses
incurred in the performance of his duties as Manager of the Borough,
outlined in this chapter, with mileage being reimbursed at the then
prevailing Internal Revenue Service rates. The Borough Manager shall
receive a yearly vacation, which shall be determined from time to
time by resolution of Council for the Borough of Irwin.
[Amended 7-7-1993 by Ord. No. 791]
Before taking office, the Borough Manager shall furnish a fidelity
bond, in the amount determined by resolution of Borough Council, conditioned
upon the faithful performance of his duties, with a bona fide corporation
authorized to do business in the State of Pennsylvania as a surety.
The premium shall be paid by the Borough.
The Borough Manager shall be the chief administrative officer
of the Borough and shall have and exercise all powers and duties assigned
to him by statute and such other authority as may be granted by the
Council. He shall act as a liaison between the citizens of the Borough
and their Council, as well as between the Borough as a political subdivision
and other political entities. He shall be responsible to the Council
as a whole for the proper and efficient administration of the affairs
of the Borough. His powers and duties shall relate to the general
management of all Borough business not expressly by statute or otherwise
conferred upon other Borough officials.
Subject to review and recall by future ordinances of the Borough
Council, the powers and duties of the Borough Manager shall include,
but not be limited to, the following:
A.
He shall supervise and be responsible for the activities of all municipal
departments, excluding the Police Department.
B.
He shall hire, subject to confirmation of the Council no later than
the next regular or special Council meeting, all employees (other
than those under civil service or other tenure-of-office laws) at
such compensation as may be set or authorized by the Council. He shall
also, when he deems it necessary for the best interests of the Borough,
suspend without pay any employee under his supervision; subject, however,
to ratification by the Council at its next regular or special meeting.
All employees shall perform their duties subject to the direction
of the Borough Manager or that of the supervisor or department head
to whom the Manager may assign such employees.
C.
The Borough Manager shall supervise all department heads, including
the Director of Public Works. Every department of the Borough, excluding
the Police Department, shall be under the supervision and control
of the Borough Manager. In the absence of a department head, the Borough
Manager shall be directly in charge of any and all employees within
that department.
D.
The Borough Manager shall examine all proposed contracts to which
the Borough may be a party and may sign on behalf of the Borough any
contract authorized by the Borough Council, except where the Council
directs that some other office or officer shall do so.
E.
The Borough Manager shall be the general purchasing agent of the
Borough, and except where specific provision to the contrary is made
by law or by the Council, he shall make all purchases of supplies,
materials and equipment authorized by the Council in the manner prescribed
by and subject to the limitations imposed by law. No purchase shall
be made or obligation incurred excepting upon authorization by the
Council, and no expense shall be incurred, except for the purpose
for which no prior appropriation is required by law, if the amount
thereof is not covered by an unexpended appropriation for the purpose.
He shall keep an account of all purchases and shall, from time to
time or when directed by the Council, make a full written report thereof.
He shall also formulate and issue rules and regulations, subject to
the approval of Council, governing the purchase of all municipal supplies
and equipment.
F.
The Borough Manager shall prepare and submit to the Council before
the close of the fiscal year, or on such alternate date as the Council
may direct, a preliminary proposed budget for the next fiscal year
with an explanatory budget message. In doing so, the Borough Manager
shall review estimates of needed revenues and expenditures submitted
by all department heads in the Borough and may revise the same and
request other supporting data before submitting the said preliminary
budget to the Council.
G.
It shall be the duty of the Borough Manager to keep a current account
showing at all times the fiscal condition of the Borough, including
the current and anticipated expenses, appropriations, cash on hand,
and anticipated revenue of all municipal funds and accounts, and he
shall see to the collection of all money due the Borough.
H.
The Borough Manager shall keep a current inventory showing all real
and personal property of the Borough and its location and shall be
responsible for the care and custody of all such property, including
equipment, buildings, parks and all other Borough property, which
is not by law assigned to some other officer or body for care and
control.
I.
The Borough Manager shall prepare and have custody of all municipal
records required by law to be kept by the Borough and not by a specific
officer. Where the law makes it the duty of a specific officer to
keep or maintain records, the Borough Manager shall make available
to such officer all necessary clerical assistance for the preparation
of such records and shall make available a place for the custody of
such records. Where the law requires or provides for certification
of any records or documents by an officer of the Borough, the Borough
Manager shall cause such records and documents to be properly prepared
and presented to such officer for his signature.
J.
The Borough Manager shall investigate any and all benefits, including
grants, bequests, allocations and reliefs, that may from time to time
become available to the Borough from both public and private sources.
In doing so, he shall determine all eligibility requirements and report
to Council as to whatever position the Borough might satisfy in regard
to those requirements and make recommendations as to satisfying any
requirements when the Borough is not in compliance therewith.
K.
The Borough Manager shall act as the official Borough Secretary and
shall assume the functions of this office in accordance with the Borough
Code. He shall also be Borough Controller, unless such officers, or
either of them, are duly filled by appointment, and he shall perform
the duties of each such office in the absence of such appointment
to either of them. He shall hold other such municipal offices or head
one or more of the municipal departments as the Council may from time
to time direct.
L.
The Borough Manager shall attend all meetings of the Borough Council
and shall keep the Council informed as to the affairs of the Borough
and shall have the right to take part in the discussion at said meetings.
He shall receive notice as to any and all special meetings of the
Council or its committees.
(1)
He shall prepare the agenda for each meeting of the Council and supply
facts pertinent thereto.
(2)
He shall keep the Council informed as to the conduct of Borough affairs;
submit periodic reports of the condition of the Borough finances and
other reports as the Council requests; and make such recommendations
to the Council as he deems necessary.
M.
The Borough Manager shall cause to be kept a complete set of maps
and plats showing the location of all Borough utilities and other
municipal properties, all streets and other public places, and all
lots or parcels of land subdivided according to law.
N.
The Borough Manager shall maintain an office in the Borough Building
and shall spend such time in the performance of his duties as may
be required by Council.
O.
Any and all complaints regarding services of personnel of the Borough
shall be referred to the Borough Manager. He, or some officer designated
by him, shall investigate and dispose of all such complaints, and
the Borough Manager shall thereupon report to the Council.
P.
In the event that the Borough Manager shall be absent from the Borough
or be incapacitated from performing the duties of this position, he
shall delegate one qualified member of his staff who shall perform
the duties of the Borough Manager during his absence or disability.
The person so designated shall not perform such duties for a period
exceeding two weeks without the approval of the Council. The Borough
Manager shall not have any other employment, directly or indirectly,
individually or through a corporation or partnership, without prior
written approval of the Council of the Borough.
