[HISTORY: Adopted by the Town Meeting of the Town of Foxborough
as indicated in article histories. Amendments noted where applicable.]
[Adopted as Art. V, Sec. 20, of the General Bylaws]
As part of the services and programs it provides to the Town,
the Council on Aging and Human Services (COA/HS) sponsors trips, outings
and other events, which are open to all of the senior citizens of
Foxborough. In order to ensure the health, safety and well being of
those senior citizens who participate in such trips, outings and events,
it is necessary for an appropriate number of COA/HS staff member or
representatives, as part of their official duties, to accompany the
seniors. This bylaw is enacted for the purpose of authorizing the
COA/HS Director, with the prior approval of the Town Manager, to enter
into agreements with vendors providing services to the COA/HS relative
to such COA/HS-sponsored trips, outings and events pursuant to which
the vendors will provide for COA/HS staff or representatives required
as part of their official duties to accompany the seniors, free transportation,
lodging, meals and admissions identical to that being provided by
the vendors to the senior citizens participating in the trips, outings
and events, and for the further purpose of authorizing the COA/HS
staff or representatives who are assigned by the COA/HS Director to
accompany the seniors to accept the free transportation, lodging,
meals and admissions subject to this bylaw.
A.Â
The
COA/HS Director ("Director") is hereby authorized, with the prior
approval of the Town Manager and subject to the other requirements
as set forth below, to enter into agreements on behalf of the COA/HS
with vendors providing services to the COA/HS relative to COA/HS-sponsored
trips, outings and events pursuant to which the vendors will provide
for COA/HS staff members or representatives required as part of their
official duties to accompany the seniors and whose presence is necessary
to ensure the health, safety and well being of the participating seniors,
free transportation, lodging, meals, and admissions identical to that
being provided by the vendors to the senior citizens participating
in the trips, outings and events. The Director is further authorized
to assign such COA/HS staff members or representatives as are necessary
to ensure the health, safety and well being of the participating seniors
to accompany the senior citizens on the trips, outings and events
as part of their official duties. Finally, the duly assigned COA/HS
staff members or representatives are hereby authorized to accept from
the vendor free transportation, lodging, meals and admissions provided
for in the agreement between the COA/HS and the vendor subject to
this bylaw. Nothing else of value may be accepted from any vendor.
B.Â
Prior
to the acceptance of any form of free transportation, lodging, meal
or admissions authorized pursuant to this bylaw, the Director shall
prepare and sign a written report which shall include the following:
1) a description of the trip, outing or event; 2) the name and address
of each vendor who will be providing transportation, lodgings, meals
and admissions for the trip, outing or event; 3) a detailed description
and itemized valuation of the transportation, lodgings, meals and
admissions to be provided by each vendor in connection with the trip,
outing or event to the participating senior citizens; 4) a detailed
description and itemized valuation of the transportation, lodgings,
meals and admissions to be provided by each vendor in connection with
the trip, outing or event to the accompanying COA/HS staff member(s)
or representative(s); 5) the name, address and COA/HS job title of
each COA/HS staff member or representative assigned to accompany the
senior citizens; 6) a statement of the reasons why each assigned COA/HS
staff member or representative is required as part of his/her official
duties to accompany the senior citizens in order to ensure their health,
safety and well being and his/her qualifications to do so. The Director
shall forward the report to the Town Manager for his approval, in
his discretion, prior to the Director's entering into any binding
agreement(s) with any vendor(s). Copies of the COA/HS Director's
report shall also be forwarded to the COA/HS Board.
