[Gen. Ords. 1962, §§ 2-8, 2-86]
There is hereby established a principal department to be known
as the "Purchasing Department."
[Gen. Ords. 1962, §§ 2-5, 2-7, 2-87—2-89;
Ord. No. 23392, § 2, 3-26-1973]
(a)
There is hereby established by the position of Purchasing Agent.
The Purchasing Agent shall be appointed by the Mayor, subject to confirmation
by the Council for a term of three years and until his successor in
office is appointed and qualified. Such term shall commence on the
first Monday in March, and the appointment shall be made by the Mayor
on or before the first Monday in February.
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State law reference — Increase
of limit for which contracts must be publicly advertised to $4,000.,
MGLA c. 149, §§ 44-B—44.L.
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(b)
The Purchasing Agent shall be the head and have general supervision
of the Purchasing Department.
(c)
The City Purchasing Agent shall have had, prior to his appointment,
at least one year of experience in a purchasing office of a public
or private corporation in an executive capacity, or experience in
a related field equivalent thereto.
(d)
He shall give an official bond in form satisfactory to the City Solicitor,
in the sum of $5,000.
(e)
The Purchasing Agent shall perform all duties required by law, and
shall have in addition the power and duty to:
(1)
Purchase or contract for all supplies and contractual services
needed by any using agency which derives its support wholly or in
part from the City, in accordance with purchasing procedures as prescribed
by this law, ordinance or order and such rules and regulations as
the agent shall adopt for the internal management and operation of
the Department.
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Contractual services shall not mean and include, professional
and other contractual services which are in the nature unique and
not subject to competition.
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Supplies shall mean and include all supplies, materials and
equipment.
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Using agency is any department, board, commission or other unit
in the City government using supplies or procuring contractual services
as provided in this article.
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(2)
Act to procure for the City the highest quality in supplies
and contractual services at least expense to the City.
(3)
Discourage uniform bidding and endeavor to obtain as full and
open competition as possible on all purchases.
(4)
Keep informed of current developments in the field of purchasing,
prices, market conditions and new products, and secure for the City
the benefits of research done in the field of purchasing by other
government jurisdictions, national technical societies, trade associations
having national recognition, and by private businesses and organizations.
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Cross reference — Official bonds, § 2-5.
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[Gen. Ords. 1962, § 2-90]
Except as otherwise provided, it shall be unlawful for any City
officer or employee to order the purchase of any supplies or make
any contract other than through the Purchasing Department, and any
purchases ordered or contract made contrary to the provisions hereof
shall not be approved by the City officials and the City shall not
be bound thereby.
