[HISTORY: Adopted by the Borough Council of the Borough of Honesdale 12-19-2011 by Ord. No. 648. Amendments noted where applicable.]
Officers and employees — See Ch. 28.
The office of Borough Manager is hereby created by the Borough Council of the Borough, subject to the right of Council, by ordinance and at any time, to abolish that office.
The Manager shall be appointed for a two-year term by a majority of all the members of Council. The Manager shall serve at the pleasure of Council and may be removed at any time by a majority vote of all the members of Council. At least 30 days before such removal becomes effective, Council shall furnish the Manager with a written statement setting forth its intention to remove him/her, along with the stated reasons.
The Manager shall be chosen on the basis of his/her executive and administrative abilities, with special reference to his actual experience in, or his knowledge of, accepted practices in respect to the duties of his office as set forth in § 8-6 below. The Manager need not be a resident of the Borough nor of the Commonwealth of Pennsylvania.
Before entering upon the duties of Manager, the appointed Manager shall provide bond to the Borough with a bonding company assuring such sum as is set by resolution of Council, conditioned upon the faithful performance of the duties of the office. Any premiums associated therewith or therefor shall be paid by the Borough.
The salary of the Manager shall be fixed from time to time in the same manner as compensation for all other Borough employees. At such time as Council appoints an individual to the office of Manager, Council shall also fix the initial salary of said Manager.
The Manager shall be the Chief Administrative Officer of the Borough and shall be responsible to Council as a whole for the proper and efficient administration of the affairs of the Borough.
The Manager's powers and duties shall relate to the general management of all Borough business not expressly imposed or conferred upon other Borough officers by statute.
Subject to recall by ordinance of Council, the Manager shall but not be limited to:
[Amended 3-21-2016 by Ord. No. 670]
Supervise and be responsible for the activities of all Borough departments, including the Police Department.
With the concurrence of Council, hire, and when necessary for the good of the Borough, suspend or discharge employees under the Manager's supervision and jurisdiction.
Make recommendations to Council with respect to the compensation of all employees under his/her supervision and jurisdiction.
Prepare and submit to Council before the close of the fiscal year or on such alternative date as Council may determine a budget for the next fiscal year as an explanatory budget message and administer same.
Obtain from the chief of each department, board, agency or other office estimates of revenues and expenditures and other supporting duties for the purpose of preparing the budget.
Serve as Borough Secretary and Treasurer without additional compensation or shall appoint a qualified Borough employee to fulfill the position in an acting capacity.
To the extent provided by law, execute and enforce the ordinances and resolutions of the Borough.
Attend meetings of Council and, upon request, attend committee meetings with the right to take part in any and all discussions pursuant to the rules and regulations for the conduct of meetings as established by Council.
Prepare the agenda for each meeting of Council, supply facts pertinent thereto and facilitate needed decisionmaking regarding Borough business.
Submit periodic reports of the condition of Borough ordinances and such other reports as the Manager deems appropriate and/or as Council deems appropriate and may request.
Make recommendations to Council as the Manager deems necessary and appropriate.
Submit to Council as soon as practicable at the close of the fiscal year a complete report of the financial and administrative activities of the Borough for the preceding year.
Secure compliance with all franchises, leases, permits and privileges granted by Council.
Employ experts and consultants to perform work and to advise in connection with any of the functions of the Borough and to see to the letting of contracts in due form of law.
Supervise performance and faithful execution of all contracts.
Secure payment to the Borough of all money owed and insure that proper proceedings are taken for the securing and collection of the Borough's claims.
Be the Purchasing Officer of the Borough and purchase, in accordance with the provisions of the Borough Code, all supplies and equipment for various agents, boards and departments another office of the Borough.
Prepare necessary invoices and collect any municipal fees imposed by Borough ordinance.
Prepare invoices for and collect those taxes not otherwise collected by the Tax Collector.
Manage the Borough Zoning and Code Enforcement Officer(s).
Be responsible for managing and directing the finances of the Borough to insure proper investments of all municipal funds in excess of immediate needs as well as the administration of all loans.
Keep an account of all purchases and, when directed by Council, make a full and written report thereof.
Issue rules and regulations, subject to the approval of Council, governing the requisition and purchase of all municipal supplies and equipment.
Investigate and dispose of all complaints regarding services or personnel of the Borough.
Be administrator, supervisor and be responsible for activities of any and all Borough employees who shall be assigned to his/her jurisdiction by ordinance or resolution of Council.
Represent Council in matters relative to union and union members and shall issue all work rules and disciplinary notices to union employees on behalf of Council.
Keep a current inventory showing all real and personal property of the Borough and its condition, and shall be responsible for the care and custody of all such property, including equipment, buildings, parks and all other Borough property, which is not by law assigned to some other office or body for care and control.
Publish all notices, ordinances or other documents required by law to be published and prepare or cause to be prepared all reports which the Borough or any officials thereof are required by law to prepare.
Prepare and have custody of all municipal records required by law to be kept by the Borough and not by a specific officer.
Where the law makes it the duty of a specific officer to keep or maintain records, the Manager shall make available to such officer all necessary clerical assistance for the preparation of such records and shall make available a place for the custody of such records.
Where the law requires or provides for a certification of any records or documents by any office of the Borough, the Manager shall cause such records or documents to be properly prepared and presented to such officer for his/her signature.
Keep a complete set of maps and plats showing the location of all Borough utilities and other Borough properties, streets and other public places, and all lots or parcels of land subdivided according to law.
Maintain an office in Borough Hall and shall spend such time in the performance of his/her duties as may be required by Council.
When the Manager becomes ill or needs to be absent from the Borough, the Manager shall designate, with the approval of Council, a qualified member of his/her staff who shall perform the duties of the Manager during the Manager's absence or disability.
Be responsible for all applications and grant writing for the Borough and the Borough Manager be proactive in securing all grants possible.
The Mayor is hereby authorized to delegate to the Manager, subject to recall by written notification at any time, any of his nonlegislative and nonjudicial powers and duties.