[Ord. 882, 4/18/1978, § 1]
The office of Borough Manager be and the same is hereby created,
subject to the right of the Borough of Mechanicsburg, Pennsylvania,
by ordinance, at any time to abolish said office.
[Ord. 882, 4/18/1978, § 2]
The Borough Manager shall be elected from time to time by vote
of a majority of all members of the Borough Council, subject to removal
by the Council at any time by a vote of a majority of all the members
thereof; provided, nevertheless, that at least 30 days before such
removal becomes effective, the Council shall furnish the Manager with
a written statement setting forth its intention to remove him and
the reasons therefor.
[Ord. 882, 4/18/1978, § 3]
The Manager shall be chosen on the basis of technical, executive
and administrative abilities with special reference to the duties
of the office as herein outlined and with such training and experience
imposed upon the office in a successful and businesslike manner.
[Ord. 882, 4/18/1978, § 4]
The Manager need not be a resident of the Borough or the Commonwealth
of Pennsylvania at the time of appointment, but during the tenure
of office he must move into the Borough, within a reasonable period
of time, to be determined by the Council.
[Ord. 882, 4/18/1978, § 5]
The salary of the Borough Manager shall be fixed from time to
time by the Council.
[Ord. 882, 4/18/1978, § 6]
Before entering upon his duties, the Manager shall give a bond
to the Borough with a bonding company as surety and in an amount as
approved by the Council, conditioned upon the faithful performance
of his duties, the premium for said bond to be paid by the Borough.
[Ord. 882, 4/18/1978, § 7]
1.
The Manager shall be the chief administrative officer of the Borough
and shall be responsible to the Council as a whole for the proper
and efficient administration of the affairs of the Borough placed
in his charge. The powers and duties of administration of all Borough
business shall be vested in the Manager, unless expressly imposed
or conferred by statute or ordinance upon other Borough officers.
2.
Subject to recall by ordinance of Council, the powers and duties
of the Borough Manager shall include the following:
A.
To supervise and to be responsible for the activities of all municipal
departments. Nothing in this provision is intended, however, to apply
to the office of Borough Solicitor, or to supervision of the Police
Department in the absence of a delegation of authority from the Mayor.
B.
To hire and, when necessary for the good of the service, to suspend
or discharge any employee under his supervision; provided that persons
covered by the civil service provisions of the Borough Code shall
be hired, suspended or discharged in accordance with such provisions,
and provided further that the Manager shall report at the next meeting
thereafter of Council any action taken by authority of this subsection.
C.
To fix wages and salaries of all personnel under his supervision
within a range previously determined by Council and to demonstrate
to Council that there is an adequate wage and salary program in operation
within his administration.
D.
To prepare and submit to Council, before the close of each fiscal
year, an explanatory budget message. In preparing the budget, the
Manager, or an officer designated by him, shall obtain from the head
of each department, agency or board, or any qualified officer thereof,
estimates of revenues and expenditures and such other supporting data
as is required. The Manager shall review such estimates and may revise
them before submitting the budget to the Council.
E.
To be responsible for the administration of the budget after its
adoption by Council.
F.
To develop, in conjunction with the preparation of the yearly budget,
long-range fiscal plans for the municipality, such plans to be presented
annually to the Council for its review and adoption.
G.
To hold such other municipal office and to head such municipal department
as the Council may from time to time direct, in accordance with law.
H.
To attend all meetings of Council and its committees with the right
to take part in the discussions. The Manager shall receive notice
of special meetings of Council and its committees.
I.
To prepare the agenda for each meeting of Council and to supply facts
pertinent thereto.
J.
To keep the Council informed on a monthly basis as to the conduct
of Borough affairs; to submit periodic reports on the condition of
the Borough finances and such other reports as the Council requests;
and to make such recommendations to the Council as he deems advisable.
K.
To submit to Council, as soon as possible after the close of the
fiscal year, a complete report on the finances and the administrative
activities of the Borough for the preceding year.
L.
To see that the provisions of all franchises, leases, permits and
privileges granted by the Borough are observed.
M.
To employ, by and with the approval of Council, experts and consultants
to perform work and to advise in connection with any of the functions
of the Borough.
N.
To attend to the letting of contracts in due form of law; the Manager
shall supervise the performance and faithful execution of the same
except insofar as such duties are expressly imposed by statute upon
some other Borough officer.
O.
To see that all money owed the Borough is promptly paid and that
proper proceedings are taken for the security and collection of all
the Borough's claims.
P.
To serve as purchasing officer of the Borough and to purchase in
accordance with the provisions of the Borough Code,[1] all supplies and equipment for the agencies, boards, departments,
and other offices of the Borough. The Manager shall keep an account
of all purchases and shall, from time to time or when directed by
Council, make a full written report thereof. He shall also issue rules
and regulations, subject to the approval of Council, governing the
procurement of all municipal supplies and equipment.
[1]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.
Q.
To investigate and dispose of, or to designate an officer to investigate
and dispose of, all complaints regarding Borough services.
R.
The Borough Manager, under the direction of the Mayor, shall execute
and enforce the laws of the commonwealth and ordinances, resolutions
and bylaws of the Council.
S.
To perform such other duties as may be from time to time by ordinance
conferred upon him.
3.
The Borough reserves the right at any time by ordinance to modify
or repeal this Part 2A in any particular.
[Ord. 882, 4/18/1978, § 8]
The Mayor is hereby authorized to delegate in writing to the
Borough Manager, subject to revocation by written notification at
any time, any of his nonlegislative and nonjudicial powers and duties.
[Ord. 882, 4/18/1978, § 9]
It is the intent of Council that neither the Council, its members,
nor its committees shall dictate or influence the hiring of any person
to, or his discharge from, municipal employment by the Manager, or
in any manner take part in this hiring, suspending or discharging
of employees in the administrative service of the Borough except,
as required by the civil service provisions of the Borough Code. Other
than for the purpose of inquiry, the Council or any of its members
or any of Council's committees or its members should deal with
the administrative service solely through the Borough Manager, and
neither the Council nor any of its members, nor any of Council's
committees or its members, should give orders, publicly or privately,
to any subordinate of the Manager.
[Ord. 882, 4/18/1978, § 10]
If the Manager becomes ill or needs to be absent from the Borough,
he shall designate one qualified member of his staff to perform the
duties of the Manager during his absence or disability. The person
so designated shall not perform these duties for a period longer than
two weeks without the approval of the Council.
[Ord. 882, 4/18/1978, § 11]
Wherever in this Part 2A a masculine pronoun is used, it includes
the feminine.
[Ord. 808, 4/20/1971, § 1]
The office of elected Borough auditor is hereby abolished.
[Ord. 808, 4/20/1971, § 2]
Under the applicable provisions of the Borough Code, the Borough
Council shall appoint, annually, by resolution before the close of
a fiscal year, an independent auditor who shall be a certified public
accountant registered in Pennsylvania, a firm of certified public
accountants so registered or a competent public accountant or a competent
firm of public accountants.
[Ord. 808, 4/20/1971, § 3]
The independent auditor appointed by the Borough Council shall
audit, settle and adjust the accounts of the various offices as provided
in the Borough Code until the expiration of the term of the elected
auditors; and thereafter, in addition to auditing, settling and adjusting
the accounts of the various offices as provided in the Borough Code
shall perform all the other duties of the office.
