[Adopted 4-10-2012 by Ord. No. 2012-3]
This article is entitled the "Town of Pacific Alternative Claims
Procedure Ordinance." The purpose of this article is to authorize
an alternative procedure for approving financial claims against the
Town that are in the nature of bills and vouchers.
The Town Board of the Town of Pacific, Columbia County, Wisconsin,
has the specific authority under § 60.44(2), Wis. Stats.,
to adopt this article.
This article, adopted by a majority of the Town Board on a roll
call vote, quorum present and voting and property notice having been
given, establishes an alternative procedure for approving financial
claims against the Town that are in the nature of bills and vouchers
as provided in this article.
Payments of claims against the Town may be made from the Town treasury under the procedure established in § 35-13 for bills or vouchers that are of a routine nature, such as payroll, utility charges, and miscellaneous budgeted expenses below $500.
A.
Subject to the restrictions under § 35-12, the payment of a claim against the Town may be made from the Town treasury if the Town Clerk approves in writing the claim as a proper charge against the Town treasury. A claim against the Town is a proper charge against the Town treasury if the Clerk determines that all of the following conditions have been met:
(1)
Funds are available under the Town budget to pay the bill or voucher;
(2)
The item or service covered by the bill or voucher has been authorized
by the Town Board or an authorized Town official, agent or employee;
(3)
The item or service covered by the bill or voucher has been supplied
or rendered in conformity with the authorization; and
(4)
The claim appears to be a valid claim against the Town.
B.
The Town Clerk may require submission of proof to determine compliance with the conditions under Subsection A prior to approval. (For example, the Clerk may require verification of quantity, quality, etc., by another Town official or employee.)
C.
After determining that the conditions under Subsection A have been met, the Clerk shall indicate approval of the claim by placing his or her signature on the bill or voucher. Upon approval of a bill or voucher under this procedure, the Clerk shall prepare and sign a check and have it countersigned by the Town Treasurer and Town Chairperson pursuant to § 66.0607, Wis. Stats. The Treasurer shall then mail or deliver the completed checks to the appropriate parties.
D.
At least monthly, the Town Clerk shall file with the Town Board a
written list of claims approved pursuant to this article. The list
shall include the date paid, name of claimant, purpose and amount.
