[HISTORY: Adopted by the Village Board of the Village of
Hollandale 4-6-2011. Amendments noted where applicable.]
GENERAL REFERENCES
Code of ethics — See Ch. 31.
The Village expects all employees, board members, committee
members, vendors, contractors and other parties maintaining any business
relationship with the Village to act with integrity, due diligence
and in accordance with all applicable laws, Village policies and procedures
in matters involving Village fiscal and property resources. The Village
is entrusted with public dollars and no person connected with the
Village should do anything to erode that trust.
The Village President or designee shall be responsible for developing
internal controls designed to prevent and detect fraud, financial
impropriety or fiscal irregularities within the Village. Every Village
employee, board and committee shall be alert for any indication of
fraud, financial impropriety or irregularity within his/her area of
responsibility.
A.
Fraud prevention.
(1)
The Village President or designee shall review fraud prevention and
reporting with the Village Board on an annual basis. He/she shall
also communicate the Village's position regarding fraud, expectations
and the fraud reporting process to all new employees at their orientation
and regular Village staff on a periodic basis.
(2)
The Village President or designee shall review fiscal procedures
and related internal controls for accuracy, relevance and effectiveness
(fraud risk assessment) on an annual basis. He/she shall also conduct,
time permitting, periodic internal audits of processes identified
as high risk for fraud potential.
B.
Fraud reporting.
(1)
Any Village employee who suspects fraud, impropriety or irregularity
in relation to Village fiscal or other resources shall report his/her
suspicions immediately to his/her Village President, who shall be
responsible for initiating necessary investigations. In the event
the concern or complaint involves the Village President, the concern
shall be brought to the attention of the Clerk-Treasurer or a Village
Board member. Investigations shall be conducted in a manner that protects
the confidentiality of the parties and the facts, and be conducted
in coordination with the Village Attorney. All employees involved
in the investigation shall be advised to keep information about the
investigation confidential.
(2)
If an investigation substantiates the occurrence of fraudulent activity,
appropriate actions shall be taken in consultation with the Village's
Attorney.
