[Adopted 12-18-2012 by L.L. No. 18-2013]
As used in this article, the following terms shall have the
meanings indicated:
Any not-for-profit corporation or entity with which the County
of Suffolk contracts to render human services directly to the residents
of Suffolk County, including services related to health, welfare/social
services, parks/recreation, economic development, cultural affairs,
veterans' affairs, handicapped programs, public safety, youth, aging/senior
citizens' programs, minority affairs, women's affairs, labor/employment
services and education.
A.
No later than June 10 each year, all County departments shall complete
and submit, to the Department of Audit and Control, a contract agency
evaluation form (CAEF) for every contracted program that is funded
from objects 4770 and 4980 in that year's operating budget or for
which the department is requesting funding in the following fiscal
year's operating budget. The information provided in the CAEF shall
include, but not be limited to, the contract amount, the net cost
to the County, a description of the services provided, other agencies
providing the same service and the justification for continuing funding
the contracted program.
B.
The Department of Audit and Control shall make the CAEF available
on its departmental website.
[Amended 6-21-2016 by L.L. No. 22-2016]
A.
Each contract agency shall be required to complete and submit an
online contract agency disclosure form to the Department of Audit
and Control no later than September 15 of each year. Such contract
agency disclosure form shall include such content and be in such form
as determined by the Department of Audit and Control, but, at a minimum,
shall require that the contract agency set forth the contract agency’s
program revenues from all sources and expenses from all sources, administrative
expenses and the contract agency’s top five employee salaries.
B.
Simultaneously with the contract agency’s submission of the
online contract agency disclosure form, the contract agency shall
also submit, online, its most recent audited financial statements
or IRS Form 990, or profit/loss statement and balance sheet for the
contract agency's most recent fiscal year and a schedule of all full-time
employees and their salaries for the previous calendar year.
C.
No later
than June 30 of each year, the Department of Audit and Control shall
send notification of the disclosure requirements required by this
section to each contract agency. Such notification shall include the
link or website portal address where the contract agency may access
the online contract agency disclosure form and the individual password
that the contract agency must use to access and submit the contract
agency disclosure form.
D.
A contract agency's failure to submit its disclosure form and/or
any other required document shall constitute noncompliance. A noncompliant
contract agency shall not receive funding for any of its programs
in the subsequent year's operating budget. Funding may be restored
through a standalone resolution only after all required information
has been submitted.
E.
This section shall not apply to any town, village, fire district,
library district or ambulance district.
A.
The Department of Audit and Control is authorized and empowered to
analyze the financial information provided by contract agencies to
ensure compliance with all County laws.
B.
No later than October 7 each year, the Department of Audit and Control
will submit to the County Executive and each member of the County
Legislature a compilation and analysis of the financial information
submitted by the contract agencies. The report prepared by the Department
of Audit and Control will be designed to assist the County Executive
and County Legislature in the budget process and identify contracts
which require further review by the Department of Audit and Control.
The Suffolk County Comptroller is hereby authorized and empowered
to withhold monies appropriated for contract agencies that have failed
to comply with the provisions of this article or any other County
law that is applicable to contract agencies.
