[HISTORY: Adopted by the Town of Medfield as Art. II, Secs. 5 and 6, and Art. III, Secs. 2 through 9, 9(A), 10 and 11, of the 1926 Bylaws. Amendments noted where applicable.]
The Town Clerk shall have the custody of the Town Seal and shall keep a true copy (in a book to be kept for such purpose alone) of all the deeds or conveyances executed in behalf of the Town by any Town officer. It shall be the duty of the Town Clerk to see that every conveyance to the Town of any interest in real estate is properly recorded in the Registry of Deeds.
The Town Clerk shall furnish for publication in the Annual Town Report an abstract of the official records of all Town Meetings held during the preceding year. He or she shall also furnish for the same purpose an abstract of the vital statistics for the preceding year.
It shall be the duty of the Town Clerk to safely keep all books, papers and plans, and all records belonging to the Town. He or she shall, when properly requested, furnish all boards and committees with copies of all votes affecting them.
The Selectmen shall appoint a Treasurer/Collector, commencing October 1, 1990, for a term of three years. The individual appointed shall be from one or more individuals nominated by a committee consisting of one member of the Board of Selectmen, one member of the Board of Assessors, and one member appointed by the Moderator from the citizens of the Town, preferably with a knowledge of financial management.
All Town officers, whether elected or appointed by the Selectmen, unless otherwise expressly ordered, shall on or before the fifth day of each month pay to the Town Treasurer all sums collected by them during the month previous.
In addition to the duties required by law, the Town Treasurer shall in his or her annual Town report state specifically the objects for which the debt of the Town was increased, if any, during the preceding year.
The Town Treasurer shall give bond to the Town in such sum, not less than $20,000, as the Selectmen shall require and with sureties to their satisfaction, for the faithful discharge of the duties of his or her office.
The Town Treasurer shall have the custody of all funds belonging to the Town, except funds for which other provision is made by law, and he shall pay no money from the treasury except upon a warrant signed by the majority of the Selectmen.
All bills, payrolls, vouchers, canceled notes and other evidence of indebtedness of the Town which have been paid from the treasury shall be properly filed and safely kept for such period of time as the Selectmen shall determine from time to time, and as may be required under state regulation.
In addition to the duties required by the law, the Collector of Taxes shall give bond to the Town in such sum, not less than $10,000, as the Selectmen shall require, with sureties to their satisfaction, for the faithful discharge of the duties of his or her office.
The Collector of Taxes shall collect, under the title of Town Collector, all accounts due the Town committed to said Collector by any board or officer.
In addition to the duties required by law, the Assessors shall publish with the Town Officers' Report for the year 1925, and on each succeeding fifth year and whenever at other times the Town shall instruct them so to do, the full valuation and tax lists, both property and polls, assessed within the Town or upon which taxes are paid to the Town.
[Amended 4-28-2014 ATM by Art. 32]
The Superintendent of Highways shall keep an accurate account of all money expended and all work done under his or her supervision upon the public ways and bridges of the Town, a daily record of the number of people, trucks and teams employed, the extent and nature of the work done and the time spent in doing such work.
A payroll shall be kept of the employees of the Department of Public Works and of the owners of trucks and teams employed therein and a detailed account of all parties furnishing materials therefor, the rate of wages, the amounts and costs of materials furnished.