The Township Clerk shall serve as Clerk of the Township Committee.
He/she shall attend all meetings of the Committee and shall keep the
minutes of such meetings. The minutes of each meeting of the Committee
shall be approved by the Township Committee present at a regular meeting
and signed by the Mayor and Township Clerk.
[Amended by Ord. No. 15-1980]
A.
The Clerk shall record all ordinances in books maintained for that
purpose. Each ordinance so recorded shall be signed by the Mayor and
the Clerk, who shall attest that it was duly adopted upon a date stated,
and when so signed, the recorded copy shall be deemed to be a public
record of the ordinance. The Clerk shall also maintain all proofs
of the publication of notices with respect to the adoption of ordinances.
B.
The Clerk shall keep on file copies of all resolutions adopted by
the Township Committee. Each copy shall be signed by the Mayor and
the Clerk, who shall attest that it was duly adopted upon a date stated,
and when so signed, the copy shall be deemed to be a public record
of the resolution. The Clerk shall also maintain all proofs of the
publication of notices which may be required by law with respect to
the adoption of resolutions.
The Clerk shall have custody of and shall safely keep all records,
books and documents of the Township committed to the Office of the
Township Clerk by the Township Committee.
The Clerk shall cause the corporate seal of the Township to
be affixed to instruments and writings when authorized by ordinance
or resolution of the Committee or when necessary to exemplify any
document on record in his/her office, or to certify any act or paper
which from the records in his/her office shall appear to have been
a public act of the Township or a public document. The Clerk shall
not affix the seal or cause or permit it to be affixed to any other
instrument, writing or other paper unless required by law or ordinance.
The Township Clerk, subject to the supervision of the Township
Committee, shall:
A.
Be the depository and custodian of all official surety bonds furnished
by or on account of any officer or employee, except his/her own bond,
which shall be placed in the custody of the Treasurer; of all insurance
policies upon or with respect to risks insured for the benefit of
the Township or to protect it against any claim, demand or liability
whatsoever; and all formal contracts for work, labor, services, supplies,
equipment and materials to which the Township may be a party.
B.
Be the depository for and have custody of all performance bonds running
to the Township as obligee, or any other form of security given by
any contractor, subdivision developer or other persons on account
of work done or to be done in or for the Township.
C.
Have custody of all leases of property owned or leased by the Township.
D.
Report to the Township Committee annually, at such time as the Committee
may require, on the coverage, expiration date and premium of each
surety bond and contract of insurance; the nature and terms of outstanding
leases, the rent due under each and their respective expiration dates.
No rule or general regulation made by any department, officer,
agency or authority of the Township, except such as relates to the
organization or internal management of the municipal government or
a part thereof, shall take effect until it is filed with the Township
Clerk. The Clerk shall maintain a current compilation of all such
rules and regulations which shall be available for public inspection
in his/her office during business hours.
The Township Clerk shall initiate a personnel file for all new
employees of the Township, and all records of such employee concerning
qualifications, permanent status and work history. The Clerk shall
make such files available for inspection by the employee on a reasonable
basis.
In addition to such other functions, powers and duties as may
be required by ordinance and subject to the supervision and direction
of the Township Committee, the Clerk shall:
A.
Perform all of the functions required of Municipal Clerks by the
General Election Law (Title 19 of the Revised Statutes) and any other
law or ordinance.
B.
Administer the provisions of Township ordinances with reference to
the licensing of occupations and activities for which licenses are
required by law or ordinance to be obtained from the Clerk.
C.
Have such other, different and additional functions, powers and duties
as may be prescribed by law or ordinance or delegated to him/her by
the Township Committee.
