[HISTORY: Adopted by the Fiscal Court of Henderson County 12-28-1979; amended in its entirety 7-26-1982 by Ord. No. 31-A (Ch. 36, §§ 36.01 through 36.04, of the 1993 Code). Subsequent amendments noted where applicable.]
The following small purchase procedures shall govern the award of any contract or purchase which does not exceed an aggregate amount in the maximum amount as permitted by KRS 45A.385. Bids shall also comply with KRS 424.260.
Supplies, services or construction normally supplied as a unit shall not be artificially divided for the sole purpose of using small purchase procedures. Supplies, services or construction to be supplied over a period of time at the same unit price shall be considered a single purchase contract. A contract may be for any period of time that will provide the most beneficial marketplace to Henderson County, provided no time period shall be fixed for the sole purpose of avoiding the requirements of competitive sealed bidding or negotiation.
The County Judge/Executive shall determine the need for any item requested and whether or not the contract is for less than the maximum amount as permitted by KRS 424.260 or KRS 45A.385 and the expenditure is provided for in the budget.
The County Judge/Executive shall approve each purchase order prior to the purchase and shall obtain three price quotations from vendors and select the one that is most advantageous to Henderson County.
The County Judge/Executive shall maintain the records of all small purchases.
The County Judge/Executive may delegate in writing to a purchasing employee such authority as may be appropriate and necessary for the proper performance of the procurement function.
A copy of these regulations shall be on file at the County Judge/Executive's office and shall be available to the public.