City of Higginsville, MO
Lafayette County
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Table of Contents
Table of Contents
[R.O. 2009 §105.350; CC 1976 §2-310; Ord. No. 1243 §1, 10-21-1985]
There is hereby created and established the office of City Administrator for the City of Higginsville, Missouri.
[R.O. 2009 §105.360; CC 1986 §2-311; Ord. No. 1265 §1, 2-3-1986; Ord. No. 2655 §1, 12-5-2016]
A qualified person shall be appointed City Administrator for the City by majority vote of the Board of Aldermen with the approval of the Mayor (see Section 105.260). At the time of appointment, the Administrator need not be a resident of the City, but during the tenure of office must reside within the City unless otherwise agreed and approved by the Board of Aldermen. No elected official shall receive such appointment in the term for which he/she has been elected or within one (1) year after the expiration of his/her term. The person so appointed City Administrator shall serve for an indefinite term.
[R.O. 2009 §105.370; CC 1976 §2-312; Ord. No. 1265 §2, 2-3-1986; Ord. No. 1418 §2, 1-16-1989]
The person appointed to the office of City Administrator for the City of Higginsville shall be at least twenty-one (21) years of age and shall be a graduate of an accredited university or college, majoring in public or municipal administration, or shall have five (5) years experience as a City Administrator or equivalent administrative experience.
[R.O. 2009 §105.380; CC 1976 §2-314; Ord. No. 1265 §4, 2-3-1986; Ord. No. 1418 §4, 1-16-1989]
The City Administrator shall receive the same fringe benefits as all other City employees, as established by ordinance or as approved by the Board of Aldermen. The Board of Aldermen shall set the salary of the City Administrator depending on education, experience and job performance.
[R.O. 2009 §105.390; CC 1976 §2-315; Ord. No. 1281 §1, 7-7-1986]
The City Administrator shall serve at the will of the Board of Aldermen for no definite period of time and such employment may be terminated at any time, without cause, upon a majority vote of all the members elected to the Board of Aldermen.
[R.O. 2009 §105.400; CC 1976 2-316; Ord. No. 1265 §6, 2-3-1986; Ord. No. 1281 §1, 7-7-1986; Ord. No. 1418 §§2—4, 1-16-1989]
A. 
Administrative Office. The City Administrator shall be the Chief Administrative Assistant to the Mayor and the Board of Aldermen and as such shall be the Administrative Officer of the City Government. The Administrator may, if so directed by the Mayor and Board of Aldermen, head one (1) or more departments. Except as otherwise specified by ordinance or by law of the State of Missouri, the City Administrator shall coordinate and generally supervise the operation of the City.
B. 
Purchasing. The City Administrator shall supervise the Purchasing Agents for the City and all purchases shall be made under his/her supervision. All such purchases shall be made in accordance with the purchasing procedures approved by the Board of Aldermen.
C. 
Budget. The City Administrator shall be the Budget Officer of the City and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activities within the financial power of the City, embodying in it a budget document with proper supporting schedules and an analysis to be proposed to the Mayor and Board of Aldermen for their final approval.
D. 
Financial Reports. The City Administrator shall cause monthly reports to be made to the Mayor and Board of Aldermen relative to the financial condition of the City. Such departmental reports shall show the financial condition of the City in relation to the budget.
E. 
Personnel System. The City Administrator shall act as the Personnel Officer of the City and shall recommend an appropriate position classification system and pay plan to the Mayor and Board of Aldermen. The City Administrator, after consultation with Department Heads, shall approve advancements and appropriate pay increases within the approved pay plans and position classification system. The City Administrator shall have the power to appoint and remove (in accordance with personnel system regulations approved by the Board of Aldermen) all subordinate employees of the City of Higginsville. The City Administrator shall inform the Mayor and Board of Aldermen of all personnel decisions.
F. 
Policy Formulation. The City Administrator shall recommend to the Mayor and Board of Aldermen adoption of such measures as he/she may deem necessary or expedient for the health, safety, or welfare of the City or for the improvement of administrative services for the City.
G. 
Board Of Aldermen Agenda. The City Administrator shall submit to Mayor and Board of Aldermen a proposed agenda for each Board meeting forty-eight (48) hours before the time of the regular Board meeting.
H. 
Boards And Committees. The City Administrator shall work all City Boards and Committees to help coordinate the work of each for the benefit of the City.
I. 
Attend Board Of Aldermen Meetings. The City Administrator shall attend all regular and special meetings of the Board of Aldermen, unless otherwise excused by the Mayor, and address the Board on matters pertaining to discussion of City business or functions requested.
J. 
Bid Specifications. The City Administrator shall supervise preparation of all bid specifications for services and equipment, and receive sealed bids from the City Clerk for presentation to the Board of Aldermen.
K. 
State And Federal Aid Programs. The City Administrator shall coordinate Federal and State programs, which may have application to the City of Higginsville.
L. 
Press Releases. The City Administrator shall be responsible for keeping the public informed of the purposes and methods of City Government through all available news media.
M. 
Record Keeping. The City Administrator shall keep full and accurate records of all actions taken by him/her in the course of his/her duties, and shall safely and properly keep all records and papers belonging to the City and entrusted to his/her care; all such records be and remain the property of the City of Higginsville and be open to inspection by the Mayor and Board of Aldermen at all times.
N. 
City Property. The City Administrator shall be responsible for all real and personal property of the City unless otherwise specified by ordinance. He/she shall have responsibility for all inventories of such property and for the upkeep of all such property. Personal property may be sold by the City Administrator only with approval of the Board of Aldermen. Real property may be sold only with the approval of the Board of Aldermen by resolution or ordinance according to bidding policies.
O. 
Set Administrative Policies. The City Administrator shall have the power to prescribe such rules and regulations as he/she shall deem necessary or expedient for the conduct of administrative agencies subject to his/her authority, and he/she shall have the power to revoke, suspend, or amend any rule or regulation of the administrative service except those prescribed by the Board of Aldermen.
P. 
Coordinate Departments. The City Administrator shall have the power to coordinate the work of all the departments of the City, and, at times of an emergency, shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City Government.
Q. 
Investigate And Report. The City Administrator shall have the power to investigate and to examine or inquire into the affairs or operation of any department of the City under his/her jurisdiction, and shall report on any condition or fact concerning the City Government requested by the Mayor or Board of Aldermen.
R. 
Outside Employment Prohibited. The City Administrator shall not be employed by any firm or individual while serving the City of Higginsville in the position of City Administrator.
S. 
Miscellaneous. In addition to the foregoing duties and powers, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor and Board of Aldermen. However, at no time shall the duties or powers of the City Administrator supersede the action of the Mayor and Board of Aldermen.
[R.O. 2009 §105.410; CC 1976 §2-317; Ord. No. 1265 §7, 2-3-1986]
No member of the Board of Aldermen shall directly interfere with the conduct of any department or duties of employees subordinate to the City Administrator except at the express direction of the Board of Aldermen, or with the approval of the City Administrator.