[Ord. No. 24-001, 1-2-2024]
All Committees serve in an advisory capacity unless otherwise
provided. Each provision of this Article shall apply to all Committees
unless otherwise provided by Charter, the Code of Ordinances, or as
prescribed by law.
[R.O. 2011 § 125.010; R.O. 2009
§ 33.000; Ord. No. 08-16, 1-23-2008; Ord.
No. 24-001, 1-2-2024]
For the purpose of this Chapter,
the following definitions shall apply unless the context clearly indicates
or requires a different meaning:
A City Board, Commission, or Committee.
More than half. For example, if ten (10) members of a Committee
are present, a vote requiring a majority would require six (6) votes.
A person duly appointed to a Committee excluding the Mayor,
Councilmember, or staff liaisons.
[R.O. 2011 § 125.020; R.O. 2009
§ 33.001; CC 1981 § § 2-171 —
2-172; Ord. No. 86-2, 1-7-1986; Ord. No. 97-17, 1-2-1997; Ord. No. 08-16, 1-23-2008; Ord. No. 24-001, 1-2-2024]
A.
Proposed Appointments. The Mayor shall
appoint the members of Committees with the approval of the majority
of the City Council. All appointments proposed to be made by the Mayor
which require confirmation by the City Council shall be submitted
to the City Council, together with a statement containing address,
educational background, employment experience and any other pertinent
information, at least seven (7) days prior to the next scheduled Council
meeting prior to the time the appointment is to be made.
B.
Scheduling And Procedures. Upon review
by the Council, the Mayor shall announce the proposed appointment.
C.
Effective
June 4, 2024, if the Mayor has not proposed an appointment to fill
a Committee vacancy to the City Council within a six (6) month period
of vacancy, the Mayor shall submit all applications that were received
for that vacancy to the Council President and Vice President. The
Council may then appoint any person who meets any applicable requirements
to fill that vacancy. If the Mayor proposes an appointment to fill
a vacancy and the Council does not confirm or appoint the Mayor's
recommended appointment, the six (6) month period would reset the
day the recommendation is voted down.
[R.O. 2011 § 125.030; R.O. 2009
§ 33.002; CC 1981 § 2-172.1; Ord.
No. 88-169, 9-8-1988; Ord. No. 89-128, 6-22-1989; Ord. No. 99-57, 2-4-1999; Ord. No. 08-16, 1-23-2008; Ord. No. 24-001, 1-2-2024]
Any member of a Committee who is
absent from three (3) regularly scheduled consecutive meetings shall
automatically forfeit his/her office unless the Mayor has excused
any of those absences. It shall be the duty of the Chairperson of
the Committee to promptly notify the Mayor of any absences of members.
[R.O. 2011 § 125.040; R.O. 2009
§ 33.003; CC 1981 § 2-172.5; Ord.
No. 86-110, 5-22-1986; Ord. No. 07-162, 6-11-2007; Ord. No. 08-16, 1-23-2008; Ord. No. 14-246 § 1, 11-18-2014; Ord. No. 24-001, 1-2-2024; Ord. No. 24-021, 2-13-2024]
A.
Notice Of Meetings. Committees are subject to the Missouri Open Meeting Law and Chapter 115, Article V. At least twenty-four (24) hours' notice shall be given prior to any meeting of a Committee. The notice shall be posted in a publicly accessible area in the City Hall Building and at any other place that may be deemed appropriate.
B.
Meetings shall be held periodically as
necessary, and each Committee is authorized to approve an annual or
recurring schedule of meetings. In the event of conflict with holidays
or other events, the Chairperson may change the day of the meeting.
Special meetings of a Committee may be called by the Chairperson provided
all members of the Committee are sent written notification three (3)
days prior to the meeting.
C.
Each
year each Committee shall elect one (1) member as Chair, one (1) member
as Vice Chair, and one (1) member as Secretary. The Chair shall preside
over all Committee meetings and fulfill any other duties prescribed
by applicable law, and the Vice Chair shall preside in the Chair's
absence. The Secretary shall preside in case of the absence of the
Chair and Vice Chair.
D.
Minutes
Of Meetings. Minutes of meetings of all Committees of the City shall
be kept by the Secretary and filed at the City Clerk's office. Copies
of all minutes of Committee meetings shall be forwarded to the Mayor
and City Council for their information, with no formal action required
unless desired or deemed necessary by the City Council. Any monthly
or annual Committee reports shall be submitted to the Mayor.
E.
Quorum And Voting. Notwithstanding any
ordinance to the contrary, a quorum shall consist of a minimum of
fifty percent (50%) of those members who have been appointed. Vacant
positions shall not be counted as part of the total membership in
determining a quorum. Unless otherwise provided by Charter, the Code
of Ordinances, or as prescribed by law, the affirmative vote of a
majority of the members of the Committee present shall be necessary
to adopt a motion. For any Committee where the Councilmember liaison
and/or the Mayor may vote, the voting Councilmember liaison and/or
Mayor qualify as a "member" for purposes of this Subsection.
[Ord. No. 24-001, 1-2-2024]
A.
All
media interactions and use of social media sites and platforms by
any Committee or its members in their capacity as a member of a Committee
shall first be approved through the office of the Mayor or the Mayor's
designee.
B.
All
Committees shall seek, apply for and receive grants and/or other funding
to support its programs and operations only in consultation with City
staff and with the approval of the Mayor or the Mayor's designee.
[1]
Editor's Note: Ord. No. 11-238 § 1,
adopted November 16, 2011, repealed former Section 125.050 "Restrictions
Pertaining To Appointments And Membership" in its entirety. Former
Section 125.050 derived from R.O. 2009 § 33.004; Ord. No.
95-114, 5-4-95; Ord. No. 04-131, 7-6-04; Ord. No. 08-16, 1-23-08.
[R.O. 2011 § 125.050; R.O. 2009
§ 33.005; Ord. No. 04-191, 8-13-2004; Ord. No. 08-16, 1-23-2008; Ord. No. 24-001, 1-2-2024]
A.
Except for the Parks and Recreation Board,
at the conclusion of a member's term of appointment, the member shall
remain on the Committee until such time as he/she is reappointed or
his/her successor has been duly appointed. If he/she is not reappointed
nor is a successor duly appointed, a Committee member may continue
to serve in that capacity for a period equal to the length of a term
for an officially appointed member of that Committee. At the end of
this period, if neither reappointed nor replaced by a duly appointed
successor, he/she may continue to serve for additional periods equal
to the length of a term for an officially appointed member of that
Committee until he/she is reappointed or his/her successor is duly
appointed. Unless otherwise provided, this Section is not meant to
limit the number of terms that any member may serve.
B.
All
members shall serve without compensation, but members may be reimbursed
for expenses they incur while on Committee business in accordance
with standard City policies concerning training, travel, and reimbursement.
C.
All
members shall serve staggered terms of three (3) years each, unless
otherwise provided. For new Committees, members first appointed shall
be for varying periods so that succeeding terms will be staggered.
D.
Vacancies
shall be filled by the appointment of a member by the Mayor, with
the approval of a majority of City Council, for the unexpired term
of any member whose position becomes vacant in the event of death,
resignation or removal.
E.
No
member of any Committee shall be required to post bond in order to
serve as a member.
F.
For Committee appointments approved on
or after December 5, 2023, no member may serve on more than one (1)
Committee at the same time.
[R.O. 2011 § 125.070; R.O. 2009
§ 33.006; Ord. No. 04-258, 11-5-2004; Ord. No. 08-16, 1-23-2008; Ord. No. 24-001, 1-2-2024]
No member shall engage in any business
or transaction or shall have a financial interest or other personal
interest, direct or indirect, which is incompatible with the proper
discharge of his/her official duties in the public interest or would
tend to impair his/her independence or judgment or action in the performance
of his/her official duties. No member shall participate in any discussion
or vote concerning any matter if a conflict of interest pursuant to
Chapter 105, RSMo., would be involved.
[R.O. 2011 § 125.080; R.O. 2009
§ 33.007; Ord. No. 06-250, 9-11-2006; Ord. No. 08-16, 1-23-2008; Ord. No. 24-001, 1-2-2024]
A.
Any person proposed for appointment to
a Committee that is required to register with the Chief Law Enforcement
Official of the County in which such person resides pursuant to Section
589.400, RSMo., then that person shall register with the City Police
Department prior to City Council confirmation.
[R.O. 2011 § 125.090; R.O. 2009
§ 33.008; Ord. No. 08-16, 1-23-2008; Ord.
No. 24-001, 1-2-2024]
A.
Any member who ceases to meet the qualifications,
if any, for appointment to his/her respective Committee shall immediately
forfeit his/her membership.
B.
Unless otherwise provided, Committee members may be removed by the Mayor, with or without cause, with the consent of the majority of the City Council, except for the Parks and Recreation Board in which case Section 7.2 of the Charter permits removal by a four-fifths (4/5) majority vote of the entire Council.
[R.O. 2011 § 125.100; R.O. 2009
§ 33.009; Ord. No. 08-16, 1-23-2008; Ord.
No. 24-001, 1-2-2024]
A.
Each Committee shall have one (1) Councilmember
liaison appointed by the City Council who may serve as a voting member
of the Committee unless otherwise provided. Each Councilmember liaison's
term shall be for one (1) year but shall expire if that Councilmember's
then-current Council term expires or the Councilmember resigns from,
or is removed from, the office of Councilmember.
B.
The City Council may select one (1) of
its members to be an alternate liaison to any Committee and the alternate
liaison shall have the power to vote in the absence of the regular
liaison.
C.
The
Mayor or his or her designee may designate a staff liaison to each
Committee, but the staff liaison shall not be a voting member of the
Committee.
D.
The
Mayor may serve ex officio as an additional non-voting member on any
Committee.
