[Ord. No. 95-1 §1, 1-3-1995]
The Department of Finance and Director of Finance positions are hereby established to perform certain functions as outlined in Section 130.050 of this Article and other functions which may hereafter be assigned to the Director by the Council.
[Ord. No. 95-1 §2, 1-3-1995; Ord. No. 95-15 §1, 2-17-1995]
The Director of Finance is a newly created position, the appointment of which is not covered by the Merit System, but the Director's removal shall be governed by the Merit System. The Director shall be appointed by the County Executive and approved by the County Council on the consent agenda. The Director shall serve until his successor is duly qualified and appointed.
[Ord. No. 95-1 §3, 1-3-1995]
In case of vacancy in the office of Director, the vacancy shall be filled in the same manner as an appointment is made. However, the County Executive, pursuant to the St. Charles County Charter, Article III, Section 3.603 (1992) may appoint an Acting Director who shall serve for a period not to exceed ninety (90) days.
[Ord. No. 95-1 §4, 1-3-1995; Ord. No. 95-15 §2, 2-17-1995]
Removal of the Director of Finance shall be governed by the Merit System.
[Ord. No. 95-1 §5, 1-3-1995; Ord. No. 99-88 §1, 7-1-1999]
The Director of Finance shall operate the office within the guidelines of the County personnel policy and purchasing policy.
The Director of Finance shall account for and deposit, in accordance with applicable law, funds, all fees, commissions, penalties and other funds payable to this office.
The Director of Finance shall possess and exercise all powers and duties now or hereafter given to the office of Treasurer for a County of the First Class by applicable law except for powers or duties removed or assigned to other offices pursuant to the provisions of the Charter.
The Director of Finance shall be responsible for the development, implementation and maintenance of a system which allows him to process all accounts payable of St. Charles County including accepting requests for payment of goods or services, approving such requests if such requests are within the guidelines of the Department's budget and issuing payment.
The Director of Finance shall be responsible for development, implementation and maintenance of a system of payment of all salaries, pay and expenses to employees of St. Charles County Government. In carrying out the functions and duties related to the payment of all salaries, pay and expenses to employees of St. Charles County Government, the Director of Finance may establish a system of direct deposit.
The Director of Finance shall be responsible for coordination of the annual external-contracted audit and shall provide all requested information for the annual audit.
The Director of Finance shall be responsible for development, presentation and disbursement of the annual financial report for St. Charles County.
The Director of Finance is hereby authorized to dispose of personal property items with a value of twenty-five thousand dollars ($25,000.00) or less, no longer needed by the County or determined to be obsolete, at the most advantageous terms available. Any such disposal shall be made only after notice to, and approval by, the County Executive.
The Director of Finance is hereby authorized to refund overpayments of charges imposed pursuant to statute or ordinance upon the confirmation of such mistaken overpayments as a result of audit or investigation by either the Director of Finance or the director of the department which received the overpayment. However, refunds in excess of five thousand dollars ($5,000.00) shall be approved by the Director of Finance only after giving five (5) days' written notice to the County Auditor and the Director of Administration. This subsection does not apply to payments of taxes collected by the Collector of Revenue.
[Ord. No. 14-122 §1, 12-15-2014]
[Ord. No. 95-63 §§1—3, 4-26-1995; Ord. No. 95-83 §§1—2, 6-28-1995]
The responsibility for maintaining the fixed asset system and tagging new property is hereby transferred from the County Auditor to the Department of Finance; however, the County Auditor shall continue to perform the duty of keeping an inventory of all County property pursuant to Section 55.030, RSMo.
The Director of Finance shall keep account of all appropriations and expenditures made by St. Charles County's governing body, departments, divisions, bureaus, commissions, boards and officers.
No warrant shall be drawn or obligations incurred without the Director of Finance's certification that an unencumbered balance, sufficient to pay the same, remains in the appropriation account against which such warrant or obligation is to be charged.
The Director of Finance shall audit and examine all accounts, demands, and claims of every kind and character presented for payment against St. Charles County, and shall approve to St. Charles County's governing body all lawful, true and just accounts, demands, and claims of every kind and character payable out of St. Charles County revenue or out of any St. Charles County funds before the same shall be allowed and a warrant issued therefor.
[Ord. No. 04-078 §§1—2, 5-27-2004; Ord. No. 04-133 §1, 9-1-2004]
The duties concerning the issuance of licenses and the collection of license fees for vendors of goods, wares and merchandise pursuant to Chapter 150, RSMo., shall be transferred from the Collector of Revenue to the Department of Finance effective July 1, 2004, and the issuance of licenses and the collection of license fees for manufacturers as defined in Section 150.300, RSMo., shall be transferred from the Collector of Revenue to the Department of Finance effective September 1, 2004.
From and after July 1, 2004, the Department of Finance shall collect merchant license fees and issue merchant licenses to every person, corporation, copartnership or association of persons, except motor vehicle dealers as defined in Sections 150.010 to 150.0155, RSMo., who shall deal in the selling of goods, wares and merchandise at any store, stand or place occupied for that purpose. Every person, doing business in this County, who shall, as a practice in the conduct of such business, make or cause to be made any wholesale or retail sales of goods, wares and merchandise to any person, corporation, copartnership or association of persons shall be deemed to be a merchant whether said sales be accommodation sales, whether they be made from a stock of goods on hand or by ordering goods from another source, and whether the subject of said sales be similar or different types of goods than the type, if any, regularly manufactured, processed or sold by said seller.
From and after September 1, 2004, the Department of Finance shall collect manufacturer license fees from, and issue manufacturer's licenses to, every person, company or corporation who shall hold or purchase personal property for the purpose of adding to the value thereof by any process of manufacturing, refining or by the combination of different materials.
Upon non-compliance with the provisions of this Section by a merchant or manufacturer, the Director of Finance shall issue a warning and if there is a continuing failure to comply and after consultation with the Director of Administration, may suspend, revoke or refuse to renew the license, as provided herein.
[Ord. No. 04-133 §2, 9-1-2004]
The Department of Finance shall collect certain fees related to duties as set out in Section 130.056 for issuance of merchant and manufacturer licenses. Fees shall be based upon the business' annual sales volume as reported to the Missouri Department of Revenue:
[Ord. No. 95-1 §6, 1-3-1995]
To serve as Director of Finance, a person:
Must, within one hundred twenty (120) days of appointment, be a resident of St. Charles County;
Must have a Bachelor's degree in Business with a major in accounting or finance;
Must have at least ten (10) years of suitable experience;
Shall not, at the time of assuming office, hold any other remunerative office with the United States, the State of Missouri, St. Charles County, or any political subdivision of the State. This subparagraph shall not apply to membership in the military forces of the United States, State militia, or notaries public; and
Shall take an oath or affirmation to support the Constitution of the United States and the Constitution of the State of Missouri, to abide by the St. Charles County Charter and to faithfully perform all of the duties of the office.
[Ord. No. 95-1 §7, 1-3-1995]
The salary of the Director of Finance shall be fixed by the County Executive as part of the annual budget, subject to approval by the County Council. Such salary shall be paid to the Director in lieu of all fees, commissions, penalties, charges or other money due to or receivable by such officer. Salary, mileage, travel, and other actual and necessary expenses incurred by the Director shall be reimbursed as provided by ordinance.