The City meetings and records policy shall be in compliance with Chapter 610 of the Revised Statutes of the State of Missouri as they now exist or as they may be revised or amended. The City Administrator and City Clerk are authorized to adopt written procedures or guidelines in line with Chapter 610, RSMo., to implement the City policy.
The City Clerk shall be the custodian of records and will be responsible for maintenance and control of all records. The custodian may designate deputy custodians in operating departments of the City and such other departments or offices as the custodian may determine. Deputy custodians shall conduct matters relating to public records and meetings in accord with the policies enumerated herein.
In order to allow the fullest cooperation by employees and members of the public in investigation of matters wherein an employee of the City is alleged to have engaged in any form of misconduct, all files, records and documents relating to investigations of allegations of misconduct by City employees will be considered to be personnel records and shall be closed records under the custody of the respective department head.
All information obtained by the City regarding medical examinations, medical condition or medical history of City employees or job applicants, if retained by the City, shall be collected and maintained on separate forms and in separate medical files and shall be treated as closed and confidential records, except that:
Supervisors and managers may be informed regarding necessary restrictions on the work duties of employees and necessary accommodations;
First aid and safety personnel may be informed, when appropriate, if the information reflects the existence of a disability which might require emergency treatment; or
Government officials investigating compliance with State or Federal law pertaining to treatment of persons with disabilities may be allowed access to such records.
[Ord. No. 13-30 §1, 9-9-2013]
Because disclosure would impair the City's ability to protect the security or safety of persons or real property, and because the public interest in nondisclosure outweighs the public interest in disclosure under the circumstances, it is hereby determined that all operational guidelines, policies and specific response plans developed, adopted, or maintained by any agency, department, board or commission of the City responsible for law enforcement, public safety, first response, or public health for use in responding to or preventing any critical incident which is or appears to be terrorist in nature and which has the potential to endanger individual or public safety or health shall be closed records; except that financial records related to the procurement of or expenditures relating to operational guidelines, policies or plans purchased with public funds shall be open records.
[Ord. No. 04-59 §1, 8-23-2004]
Fees associated with requests for public records shall be determined in accordance with Section 610.026, RSMo., the Sunshine Law, as now existing or hereafter amended.