[Ord. No. 11-08 §1, 4-25-2011]
Any special event held within the City of Republic shall require
a special event permit and is subject to the terms and conditions
of the approved plan. Obtaining a special event permit shall not relieve
the applicant of the need to obtain all permits and authorizations
necessary to comply with Federal, State and local rules and regulations
including applicable zoning requirements. Failure to obtain required
authorizations and permits may result in the denial of or suspension
of the permit.
[Ord. No. 11-08 §1, 4-25-2011]
As used in this Chapter, the following terms shall have these
prescribed meanings:
- MUNICIPAL SERVICES
- Services typically provided by Police, Fire, EMS, public works, parks, or other City department related to public health and safety.
- SPECIAL EVENT
- Any public or private event held within the corporate limits of the City whether on public or private property that is reasonably expected to have more than a minimal impact on municipal services as determined by the City and that is in the category of events such as concerts, carnivals, fairs, festivals, or similar events, parades, rallies, sporting events, or events that by their nature will have significant impact on municipal services. No special event permit is required for an event authorized by City Council or by a City department for which the City is a primary sponsor or a governmental event approved by City Council or regularly scheduled public school activities or school events.
- SPECIAL EVENT COMMITTEE
- The committee shall be composed of a department representative
from Police, fire, parks, community development, public works
and the City Clerk office.[Ord. No. 16-23 § 1, 11-28-2016]
[Ord. No. 11-08 §1, 4-25-2011]
A.
An
application for a special events permit must be filed with the City
at least thirty (30) days prior to the event. Late applications will
be subjected to a late fee and may be denied due to inadequate time
to prepare City services for the event.
B.
The
City is to notify the applicant within four (4) business days if it
is determined that the proposed event does not require a special event
permit.
[Ord. No. 11-08 §1, 4-25-2011]
A.
A planning
meeting is to be held and the applicant may be required to submit
information in addition to that contained in the application, including
a site plan and a tentative schedule of events at least five (5) days
prior to the planning meeting.
B.
The
Special Events Committee shall adopt such policies as are deemed necessary
to enforce this Chapter so as to assure that public health and safety
needs are met and to ensure the best interests of the City are met.
The policy shall be placed on file with the City Clerk and shall be
used in developing a written plan for the event.
C.
The
Committee may determine at the planning meeting that a special event
permit is not needed. If, however, a special event permit is required,
a plan will be developed to determine municipal services needed before
issuance of the event permit.
D.
The
plan for a special event shall address:
1.
Public health and safety needs including traffic flow, security,
bathroom facilities, parking, street closure, emergency access, cleanup,
trash service, display or structure integrity, safety inspections,
City staff/event personnel communications.
2.
The establishment of reasonable days and hours of operation and a
determination that the City can adequately manage City services for
the event.
3.
The impact of and reasonableness of an event that is recurring throughout
the year and any special needs or conditions due to the recurring
nature of the event.
4.
Any other City authorizations or permits that must be obtained by
the applicant(s) before the first (1st) day of the event.
[Ord. No. 11-08 §1, 4-25-2011]
A.
The
City may deny a special event permit if it is determined that the
activity will adversely impact neighboring businesses or residents,
impose a safety hazard, create a noise disturbance that is not appropriate
for the location, place the City in a position of contingent liability,
or overextends the City's ability to provide services.
B.
The
City may initiate safety and/or compliance inspections by the Building
or Fire Departments during the special event.
[Ord. No. 11-08 §1, 4-25-2011]
A.
The
special event applicant(s) shall be notified of event approval, or
disapproval and of plan conditions within live (5) business days after
the planning meeting.
B.
Non-compliance
with the terms and conditions of a permit and/or plan or unsafe conditions
may result in suspension of the event. A verbal warning may be given
followed by a written suspension order if there is failure to come
into compliance.
C.
A permit
denial will be in writing with the reason(s) for denial stated. The
applicant(s) may, in writing, appeal the decision to the City Administrator
within five (5) days. The City Administrator will render a final decision
in writing within seven (7) business days of receipt of the appeal.
D.
If
an event is not approved, the City shall not be responsible or any
costs incurred by the event applicant(s).
[Ord. No. 11-08 §1, 4-25-2011]
The City will issue a permit upon approval of the Special Event
Committee and conditioned upon applicant(s) compliance with the terms
established in the plan and payment of the permit fee(s).
[Ord. No. 11-08 §1, 4-25-2011]
Security in the form of a performance bond or letter of credit
conditioned to secure restoration of any public property damaged and
to assure proper cleanup of public property may be required. The unused
security will be released upon payment for cleanup and property damage.
[Ord. No. 11-08 §1, 4-25-2011]
Prior to the issuance of a special event permit the applicant(s)
shall execute an indemnification agreement and provide proof of liability
insurance in an amount acceptable to the City. Nothing in this Section
shall be construed to effect in any way the City's rights, privileges
and immunities as set forth in Missouri law.
[Ord. No. 11-08 §1, 4-25-2011; Ord. No. 16-23 § 1, 11-28-2016]
Unless otherwise stated in the plan, Republic Police, Fire,
EMS, community development, and public works staff shall be
the sole providers of their respective services.
[Ord. No. 11-08 §1, 4-25-2011]
Temporary advertisement banners may be erected as approved in
the plan for the duration of the special event only. Event parking
signs may be placed at approved parking areas during the duration
of the event. The applicant(s) is responsible for obtaining permission
from the property owner for sign placement.
[Ord. No. 11-08 §1, 4-25-2011]
Application fee: N/C.
Vendor permit fee: N/C.
Late fee (additional): $25.00
The City Council may by ordinance establish such other fees
as deemed appropriate to recover cost for use of City equipment and
personnel for a special event.
[Ord. No. 11-08 §1, 4-25-2011]
Any person violating any of the provisions of this Chapter or the plan requirements shall, upon conviction thereof, be punished as provided by the provisions of Section 100.220.
